Office 2003 Advanced Concepts and Techniques M i c r o s o f t Access Project 6 Creating an Application System Using Macros, Wizards, and the Switchboard Manager

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 2 Objectives Create, add actions to, run, copy, and modify macros Create a switchboard and switchboard pages Modify switchboard pages Use a switchboard

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 3 Opening a Database Start Microsoft Office Access and open the Ashton James College database, which should be stored in the Data folder on your C: drive

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 4 Creating a Macro Click the Macros object Click the New button Maximize the window by double-clicking its title bar

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 5 Adding Actions to a Macro

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 6 Running a Macro Right-click the Open Client Update Form macro and then click Run on the shortcut menu Click the Close Window button on the Client Update Form window title bar

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 7 Modifying a Macro Right-click the Open Client Update Form macro Click Design View If the Macro Name column appears, click the macro Names button on the Macro Design toolbar to remove the Macro Name column If the Condition column appears, click the Conditions button on the Macro Design toolbar to remove the Condition column

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 8 Modifying a Macro Click the row selector on the row containing the OpenForm action to select the row, and then press the INSERT key to insert a new row Click the Action column arrow on the new row, select Maximize as the action, and then type Maximize the window as the comment Click the Close Window button, and then click the Yes button to save the changes

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 9 Modifying a Macro

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 10 Copying and Pasting a Macro Ensure the Macros object is selected, and right- click the Open Client Update Form macro Click Copy to copy the macro to the clipboard Right-click any open area of the Database window Click Paste, type Open Trainer Master Form in the Macro Name text box in the Paste As dialog box Click the OK button

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 11 Adding Actions to a Macro Click No Press the F6 key to move back to Echo in the Action column, and then press the TAB key Type Turn echo off to avoid screen flicker in the Comment column, and then press the TAB key Select Hourglass as the action in the second row Press the TAB key and then type Turn on hourglass as the comment in the second row

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 12 Adding Actions to a Macro Press the TAB key and then select OpenForm as the third action Press the F6 key to move to the Action Arguments, and then click the Form Name box arrow Click Client Update Form, press the F6 key, press the TAB key, and then type Open Client Update Form as the comment Select Hourglass as the fourth action

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 13 Copying and Pasting a Macro

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 14 Creating a Switchboard With the Database window appearing, click Tools on the menu bar, and point to Database Utilities on the Tools menu Click Switchboard Manager Click the Yes button to create a new switchboard

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 15 Creating Switchboard Pages Click the New button in the Switchboard Manager dialog box Type View Form as the name of the new switchboard page Click the OK button to create the View Form switchboard page Use the same technique to create the View Table, View Report, and Print Report switchboard pages

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 16 Creating Switchboard Pages

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 17 Modifying the Main Switchboard Page With the main Switchboard (Default) page selected, click the Edit button Click the New button, type View Form as the text, and then click the Switchboard box arrow Click View Form and then click the OK button to add the item to the switchboard Using the technique illustrated in the previous two steps, add the View Table, View Report, and Print Report items to the Main Switchboard page. In each case, the command is Go to Switchboard. The names of the switchboards are the same as the name of the items. For example, the switchboard for the View Table item is called View Table

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 18 Modifying the Main Switchboard Page Click the New button, type Exit Application as the text, and click the Command box arrow Click Exit Application and then click the OK button to add the item to the switchboard Click the Close button in the Edit Switchboard Page dialog box to indicate you have finished editing the Main Switchboard page

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 19 Modifying the Main Switchboard Page

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 20 Opening a Switchboard Click the Forms object and then right- click Switchboard Click Open

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 21 Creating AutoExec Macro Click the Macros object Click the New button Maximize the window by double-clicking its title bar

Access Project 6: Creating an Application System Using Macros, Wizards, and the Switchboard Manager 22 Adding Actions to AutoExec Macro