Lesson 1- The Basics

 In this lesson, you will learn how to: ◦ Start Excel. ◦ Open an existing workbook. ◦ Navigate within a workbook. ◦ Edit a worksheet. ◦ Manage files. ◦ Print Excel files. CA1-Excel 2007 Lesson 1-The Basics 2

 What is Excel 2007? It can be used to… ◦ organize data. ◦ complete calculations. ◦ make decisions. ◦ graph data. ◦ develop professional looking reports. ◦ publish organized data to the Web. ◦ access real-time data from Web sites.  Microsoft Office Excel 2007 is a powerful electronic spreadsheet software program. CA1-Excel 2007 Lesson 1-The Basics 3

4  There are several ways to start Excel depending on how your software is installed. You can… ◦ Go to: Start-Programs-Microsoft Office-Excel 2007 ◦ Or Click the Excel shortcut icon on your desktop. ◦ Or Use the My Computer icon ◦ Or Use Windows Explorer

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 New Workbooks and Worksheets ◦ When Excel starts, it creates a new blank workbook. The default name is Book1. CA1-Excel 2007 Lesson 1-The Basics6 ◦ The workbook is like a notebook. Excel opens a new workbook with three blank worksheets ready for you to enter data. They are named Sheet1, Sheet2 and Sheet3.  Excel 2007 opens showing a blank workbook, the Quick Access Toolbar, the Command Tabs, etc.

CA1-Excel 2007 Lesson 1-The Basics7 Microsoft Office button-Contains the File Menu. Command Sets- Grouped according to function. Quick Access Toolbar- Contains the MS Office button, the Save, Undo, and Redo icons. Can be customized. Command Tabs-Contains commands such as Home that stretch across the screen just below the window title bar. Formula Bar- Displays the contents of the active cell. You can also enter text, numbers, or formulas. Column Headings- Alphabetic characters across the top of the worksheet that identify columns. Active Cell-The cell outlined in a heavy black border. It is ready to accept new data. Name Box-A drop- down list that shows the address of the active cell. Row Headings- Numbers down the left side of the worksheet that identify rows. Status Bar-Displays information about the current task and shows the current mode of operation. The Ribbon-Stretches across the top of the work area in Excel giving you tabs, contextual commands, and more, that are related to the current operation you are performing. Cell-The intersection of a row and column. Vertical Scroll Bar-Scrolls the visible area of the worksheet up and down. Horizontal Scroll Bar- Scrolls the visible area of the worksheet left and right. Sheet Tabs-Indicators at the bottom of the worksheet to identify sheets in the workbook. Tab Scrolling Buttons-Navigation buttons to scroll through worksheet tabs. Command Sets- Grouped according to function.

 The Office 2007 Ribbon is actually a collection of several components: ◦ The Quick Access Toolbar (appears in the top left of the window and contains the MS Office button, which opens the File menu), and the Save, Undo, and Redo icons. You can customize the QAT to add tools you frequently use. CA1-Excel 2007 Lesson 1-The Basics8 Microsoft Office Button The File Menu Save, Undo, and Redo icons Use the arrow to customize Quick Access Toolbar

CA1-Excel 2007 Lesson 1-The Basics9 Using the “Ribbon”

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 A workbook is the file Excel creates to store your data. When you look at the screen, you are looking at a worksheet.  A worksheet has a grid that defines rows and columns. The rows are numbered 1 through 1,048,576. There are 16,384 columns, lettered from A to Z, then AA to AZ, BA to BZ, and so on, up to XFD.  You enter information at the intersection of a row and column, called a cell. Cells have addresses or references, which identify where the cell is located on the worksheet.  The Active cell is the cell that appears outlined with a thick border. It is ready to accept data, or to be modified if it already contains data. CA1-Excel 2007 Lesson 1-The Basics11

 Workbooks and Worksheets ◦ You can add additional worksheets or delete existing worksheets as needed. ◦ Each worksheet has a unique sheet name that appears on a sheet tab at the bottom of the workbook. The default name is Sheet1. You can rename your worksheets as you wish. CA1-Excel 2007 Lesson 1-The Basics12 Click here to add additional worksheets

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 After you finish working with a workbook, you usually would save your work and close the workbook. You can close a workbook in several ways: ◦ Use the Close Window button on the right side of the menu bar. ◦ Use the Microsoft Office button to access the File menu. Close is contained in this menu. Use keyboard shortcuts: Ctrl + W or Ctrl + F4 closes a workbook. CA1-Excel 2007 Lesson 1-The Basics16

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 In addition to starting a new workbook you will often open workbooks that have already been created. There are several ways to open an existing workbook: ◦ Use the Microsoft Office button to access the File Menu. Open is contained in this menu. ◦ Use keyboard shortcuts: Ctrl + O opens a workbook. ◦ Double-click the workbook filename in Windows Explorer or My Computer. CA1-Excel 2007 Lesson 1-The Basics18

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 The Zoom size controls how much of the worksheet you see on the screen. You can set the Zoom size to see more of less on screen so you won’t need to scroll as much. The 100% Zoom size shows the data closest to print size. CA1-Excel 2007 Lesson 1-The Basics20

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 When the worksheet is finished, printing it is easy. You can use any of these methods to print a worksheet: Click the Print button on you customized Quick Access Toolbar. From the File menu, choose Print. Click Print while in Print Preview Press Ctrl + P. CA1-Excel 2007 Lesson 1-The Basics23

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 You can print all three sheets in the workbook with one command. To print the entire workbook, you must use the Print dialog box. You can print a workbook by using either of these methods: From the File menu, choose Print. Press Ctrl + P. CA1-Excel 2007 Lesson 1-The Basics25

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 You can exit Excel and close the workbook at the same time. If you give the command to exit Excel, you will see a reminder to save the workbook if you have not yet done so. There are four ways to close a workbook and exit Excel: Use the Close Window button in the upper right corner to close a workbook, or the Close button to close Excel. From the File menu, choose Close or Exit. Right click on the task bar button for your workbook and choose Exit. Use the keyboard shortcuts Alt + F4 to Exit Excel CA1-Excel 2007 Lesson 1-The Basics27

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