Graduate Education Information Session UMD and Rochester

Amber Cellotti, ASR Heather McLaughlin, ASR Ingrid Nuttall, ASR Molly Schwartz, Graduate School Karen Starry, Graduate School

Agenda Brief overview of the transition –Transition and Transformation (distinctions) –Work completed –What’s to come Policies, and what they mean for you Feedback Before we start, write down your thoughts.

The focus of the Graduate Education Transition Improve service to students, faculty and staff by Streamlining administrative processes Effectively leveraging centralized technology Maintaining central processing to minimize administrative workload for staff and faculty –Based on the Provost’s Academic Issues and Student Administrative Processes Work Groups Restructure Transition Transformation

Graduate Education Transition project priorities Overview of accomplishments to date: Realignment of student academic data Graduate School student services & data management staff transition Graduate School process documentation PCAS (central curriculum system) Creation of Plan Level and College Level Coordinator roles Registration exceptions, adviser assignment, and examining committee assignment workflows Revised Degree Program Form –Implemented Graduate Degree Plan; retired Thesis Proposal Form

Graduate Education Transition Project priorities Overview of remaining project priorities: Faculty Role List Database Graduate Milestone Forms Graduate Education Policy Impacts Degree Progress Tracking Graduate Education Information Sessions

Overview of Graduate Education Policies Where do I find policy information? –U Wide Policy Library –Graduate School website Students electing to adhere to new policies must comply with all policy components Student Records Training & Support

Policies continued… Appointments as Director of Graduate Studies –Effective date: September 2011 (last updated: April 2012) –Governs: Eligibility requirements and program requirements Adding, Changing, or Discontinuing Academic Plans –Effective date: July 2002; Updated: September 2011 –Governs: New/Changed/Discontinued Plans and Sub-plans or changes in requirements to existing plans/sub-plans University-Administered Graduate Student Fellowships and Traineeships –Effective date: July 2012 –Governs: Eligibility for fellowships/traineeships, and stipends and benefits

Policies continued… Admission for Master’s and Doctoral Degrees –Effective date: May 2012 –Governs: Minimum admissions requirements Readmission or Changes to Doctoral or Master’s Degree Objectives –Effective date: May 2012 –Governs: Readmission, change/addition of degree objective in the same program, same college, or different college/campus Leave of Absence and Reinstatement –Effective date: August 2011 –Governs: Requirements to request a leave and return from a leave

Policies continued… Application of Graduate Credits to Degree Requirements –Effective date: September 2011 –Governs: Credits in common, Transfer credits, use of 4000-level courses Credit Requirements for Master’s and Doctoral Degrees –Effective date: September 2011 –Compliance date: Fall 2013 –Governs: Minimum and maximum credits (total), minimum credit requirement for minors and thesis credits Appointments to Graduate Examination Committees –Effective date: February 2011 –Governs: Eligibility to serve on Master’s and Doctoral Prelim/Final committees

Policies continued… Master’s Degree: Performance Standards and Progress –Effective date: July 2012 –Applies to students admitted after January 1, 2013 –Governs: Pre-matriculation requirements, progress reviews, continuous enrollment, time limits, GPA requirements, S/N limit Master’s Degree: Completion –Effective date: July 2012 –Applies to students admitted after January 1, 2013 –Governs: Committee composition and grading requirements (Plan A and B), thesis submission, GPA requirement for graduation

Policies continued… Doctoral Degree: Performance Standards and Progress –Effective date: July 2012 –Applies to students admitted after January 1, 2013 –Governs: Pre-matriculation requirements, progress review, continuous enrollment, time limits, GPA requirements, S/N limit and requirements (committee composition and grading) for the prelim written and oral Doctoral Degree: Completion –Effective date: July 2012 –Applies to students admitted after January 1, 2013 –Governs: Final oral exam (committee composition and grading) and dissertation submission

Feedback & Next Steps What questions do you have? Future best practices session topics? ASR and the Graduate School would like to create an online ‘toolkit’ for staff. What would you like to see included? Next steps