September 2, 2009 Governor’s Office of Homeland Security & Emergency Preparedness A Community Preparedness Strategy PANDEMIC FLU PLANNING

Key Issues to Address Continuity of Operations Personal Protective Equipment School Closures Critical Information Requirements:  Estimated Infection Rate within Jurisdiction  School Reports on Absenteeism  School Closure Information  Business of Event Closures  Public Information Campaigns

Continuity of Operations Why? -- Good Business Practice What? -- Maintain Essential Functions How? – Ten Basic Pieces Essential Functions Delegation of Authority Continuity Communications Human Capital Reconstitution Operations Orders of Succession Continuity Facilities Vital Records Management Test, Training, and Exercise Devolution

COOP Plan Guidance/Template (Available on GOHSEP website) Model for Parish and local to use Based on FEMA guides and training Includes PanFlu considerations

COOP for PanFlu Human Capital  Absenteeism – need policies/procedures Must stay home, but not sick? Non-essential personnel?  Telework – need policies/procedures and equipment (Gusky) Basic concept of response is EOC ops  Not good for PanFlu  Technology exists to decentralize – must plan!

COOP Resources FEMA  Continuity Guidance Circular 1  Continuity Assistance Tool Training  EMI IS 546 – COOP Awareness  EMI IS 547 – Introduction to COOP GOHSEP  Appendix A of 2009 LA PanFlu Annex to EOP  COOP Plan Instructions and Template

Closing Comments

TELEWORK Should be included in your emergency plan for pandemics Facilitates social distancing Requires policies and procedures Must designate mission-critical employees Maintain a current telework agreement with specific COOP details and responsibilities

TELEWORK Must have necessary IT resources  Virtual Private Network (VPN)  Webmail  Support personnel Employees need essential software on their home PC’s  Microsoft Office  Anti-virus  Digital signature capability for personnel authorized to approve purchases, etc.

TELEWORK Safeguard sensitive data on employee home PC’s Practice telework regularly to ensure effectiveness…Test, Test, Test!

Closing Comments