Committee Structure and Responsibilities

Executive Committee And Graduation Liaison Ceremony Committee Audition Committee Brunch Committee Cap & Gown Committee Junior Liaison Committee Program & Ticket Committee Sober Grad Night Committee Set Up Committee Clean Up Committee Decorations Committee Parking Committee Pre-Ceremony Committee Sign Making Committee

Graduation Liaison Assist and support Graduation Committee with coordinating graduation ceremony, activities and subcommittees Assist and support Graduation Committee with coordinating graduation ceremony, activities and subcommittees Ensure Graduation Committee adheres to school policies Ensure Graduation Committee adheres to school policies Provide a connection between SBHS and the Graduation Committee Provide a connection between SBHS and the Graduation Committee Assist Executive Committee with meetings, agendas and communications Assist Executive Committee with meetings, agendas and communications Set up meeting dates and reserve a meeting space for the Graduation Committee Set up meeting dates and reserve a meeting space for the Graduation Committee Assist and support Senior Class Officers Assist and support Senior Class Officers Develop and manage budget for Graduation Committee Develop and manage budget for Graduation Committee

Executive Committee Lead by Executive Chairperson(s) Lead by Executive Chairperson(s) Includes the secretary Includes the secretary Oversees the coordination of subcommittees Oversees the coordination of subcommittees Conducts Meetings Conducts Meetings Coordinates with High School administration and staff Coordinates with High School administration and staff Develops agendas Develops agendas Represents Graduation Committee in all communications Represents Graduation Committee in all communications Secretary keeps accurate minutes and attendance records Secretary keeps accurate minutes and attendance records

Ceremony Committee Responsible for implementing the graduation ceremony developed by the graduation committee Responsible for implementing the graduation ceremony developed by the graduation committee Contacts/Confirms participants Contacts/Confirms participants Orchestrates the events of graduation day in coordination with the Junior Liaison Committee Orchestrates the events of graduation day in coordination with the Junior Liaison Committee

Program/Ticket Committee Produces written program, coordinating the theme/style with the Senior Class officers Produces written program, coordinating the theme/style with the Senior Class officers Coordinates the distribution of the programs with the Junior Class Helpers Coordinates the distribution of the programs with the Junior Class Helpers Produces tickets Produces tickets Works with the school staff to distribute tickets to students. Works with the school staff to distribute tickets to students.

Setup Committee Establishes the physical layout of the ceremony, with the guidance of the entire Graduation Committee Establishes the physical layout of the ceremony, with the guidance of the entire Graduation Committee Responsible for seating, sound system setup and signs Responsible for seating, sound system setup and signs Coordinates with the Decorations committee, Security committee and high school staff. Coordinates with the Decorations committee, Security committee and high school staff. Must be completed the day before graduation Must be completed the day before graduation

Clean Up Committee Responsible for the return of chairs and general clean up Responsible for the return of chairs and general clean up Oversees the return of sound equipment Oversees the return of sound equipment Suggest recruiting Junior parents to assist with clean up Suggest recruiting Junior parents to assist with clean up

Decorations Committee Responsible for the setup and takedown of decorations Responsible for the setup and takedown of decorations Working with the chosen theme, develop a decorations scheme Working with the chosen theme, develop a decorations scheme Create speaker backdrop, etc. Create speaker backdrop, etc.

Caps & Gown Committee Coordinates the pickup and return of graduation gowns Coordinates the pickup and return of graduation gowns Set up pickup and return location Set up pickup and return location Works with the school staff to coordinate ceremony ticket pickup and gown check in Works with the school staff to coordinate ceremony ticket pickup and gown check in Recruits volunteers to help with distribution Recruits volunteers to help with distribution

Brunch Committee Responsible for creating and hosting Graduates Brunch, including set up, serving and clean up Responsible for creating and hosting Graduates Brunch, including set up, serving and clean up

Parking Committee Oversees parking for graduates, staff and families Oversees parking for graduates, staff and families Sets up signs Sets up signs Recruits volunteers to help direct traffic and maintain safety Recruits volunteers to help direct traffic and maintain safety Need 2 be on additional commitee Need 2 be on additional commitee

Junior Liaison Committee Recruits junior students and junior parents to work during the ceremony Recruits junior students and junior parents to work during the ceremony Coordinates with the Ceremony Committee Coordinates with the Ceremony Committee

Audition Committee Recruits and Coordinates the audition of student performers Recruits and Coordinates the audition of student performers Oversees the publicity for Senior Talent Oversees the publicity for Senior Talent Needs to be on other committee AFTER auditions Needs to be on other committee AFTER auditions

Pre-Ceremony Committee Decorates gym for graduate waiting area Decorates gym for graduate waiting area Develops activities for the seniors as they wait for the ceremony to start Develops activities for the seniors as they wait for the ceremony to start

Sober Grad Committee Coordinates the Sober Grad All- Night Party Coordinates the Sober Grad All- Night Party

Sign Making Committee Generates and coordinates all the signs needed for the graduation ceremony Generates and coordinates all the signs needed for the graduation ceremony

Security Committee Coordinates and sets up all security for the pre-ceremony events and ceremony. Coordinates and sets up all security for the pre-ceremony events and ceremony. Makes sure the ambulance and fire personnel and equipment are present. Makes sure the ambulance and fire personnel and equipment are present. Needs to be on other committee Needs to be on other committee