© 2006 Global Knowledge Training LLC All rights reserved. Query-Based Distribution Groups Built-In Address Lists Building Custom Address Lists Controlling.

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Presentation transcript:

© 2006 Global Knowledge Training LLC All rights reserved. Query-Based Distribution Groups Built-In Address Lists Building Custom Address Lists Controlling Access Section 8: Query Groups and Address Lists Microsoft Exchange Server 2003

© 2006 Global Knowledge Training LLC All rights reserved. Section Objectives After completing this section, you will be able to: Describe how query-based distribution groups work List the built-in address lists Create a custom filter Describe the function of the details templates Set restrictions on distribution groups Set restriction on address lists Give examples of query-based distribution groups and address lists 8-2

© 2006 Global Knowledge Training LLC All rights reserved. A New Type of Group 8-3

© 2006 Global Knowledge Training LLC All rights reserved. Requirements Exchange Server 2003 Exchange 2000 Server with SP3 Exchange Server 2003 System management extensions to ADUC Native Mode Organization 8-4

© 2006 Global Knowledge Training LLC All rights reserved. Dynamic Membership Red Green User 1 Red Green User 2 Red Blue User 3 Red query group Green query groupBlue query group 8-5

© 2006 Global Knowledge Training LLC All rights reserved. Expansion Servers 8-6

© 2006 Global Knowledge Training LLC All rights reserved. Creating a Query-Based Distribution Group 8-7

© 2006 Global Knowledge Training LLC All rights reserved. Configure the Query 8-8

© 2006 Global Knowledge Training LLC All rights reserved. Confirm the Configuration 8-9

© 2006 Global Knowledge Training LLC All rights reserved. Best Practices Use query-based distribution groups in an Exchange Server 2003 Native Mode Nest query-based distribution groups into Universal Distribution groups in multi-domain forests For large query-based distribution groups: Aggregate smaller query-based distribution groups Designate Expansions servers Index queried attributes User Exchange server level permission when creating query-based distribution groups 8-10

© 2006 Global Knowledge Training LLC All rights reserved. Verification 8-12

© 2006 Global Knowledge Training LLC All rights reserved. The Address Book 8-13

© 2006 Global Knowledge Training LLC All rights reserved. Global Address List 8-14

© 2006 Global Knowledge Training LLC All rights reserved. Offline Address List 8-15

© 2006 Global Knowledge Training LLC All rights reserved. All Address Lists 8-16

© 2006 Global Knowledge Training LLC All rights reserved. Address Book Views vs. Address Lists 8-17

© 2006 Global Knowledge Training LLC All rights reserved. Address List Filters 8-19

© 2006 Global Knowledge Training LLC All rights reserved. Creating an Address List 8-20

© 2006 Global Knowledge Training LLC All rights reserved. Address List Name 8-21

© 2006 Global Knowledge Training LLC All rights reserved. Configure the Filter Rules 8-22

© 2006 Global Knowledge Training LLC All rights reserved. Address List Structure 8-23

© 2006 Global Knowledge Training LLC All rights reserved. Details Templates 8-24

© 2006 Global Knowledge Training LLC All rights reserved. Edit Control 8-25

© 2006 Global Knowledge Training LLC All rights reserved. Custom Attributes 8-26

© 2006 Global Knowledge Training LLC All rights reserved. Who Can See and Do What? Distribution group Address list Figure 274: Distribution Group Security Settings Figure 275: Address List Security Settings 8-28

© 2006 Global Knowledge Training LLC All rights reserved. Restricting Address Lists 8-31

© 2006 Global Knowledge Training LLC All rights reserved. Restricting Query-Based Distribution Groups 8-33

© 2006 Global Knowledge Training LLC All rights reserved. Read All Properties Permission 8-35

© 2006 Global Knowledge Training LLC All rights reserved. 1.What is the difference between query-based distribution groups and standard distribution groups? 2.The amount of memory consumed by query-based distribution group is only a concern if you don’t have sufficient memory on your Exchange servers. a.True b.False Section Review The end result of using a query-based distribution group is the same as if you had used a standard distribution group. The difference is in how the members are added to the group. With a standard distribution group, members are statically added to the list. When a user needs to be added or removed from the group, an administrator must perform the task. Query-based groups use LDAP queries against Active Directory to determine who is a member of the list. This query need only be defined once and then left alone. 8-36

© 2006 Global Knowledge Training LLC All rights reserved. 3.Even when you have a new query-based distribution group created and you have tested it to make sure it is working your users might not see it when they open their address book. a.True b.False 4.List the three lists containers that are built-in to Exchange Section Review (cont.) All Global Address Lists All Offline Address Lists All Address Lists 8-36

© 2006 Global Knowledge Training LLC All rights reserved. 5. Describe the All Global Address List. 6. When will you use the offline address list? 7. What is the function of the View Consistency Checker? Section Review (cont.) This list is designed to show absolutely every mailbox and mail- enabled object in the Exchange organization. It is able to do this because the default filter is set to look for any type of recipient. If you support a mobile workforce. It scans the directory every five minutes looking for matches to the defined ABVs. 8-37

© 2006 Global Knowledge Training LLC All rights reserved. 8. How do you create a new address list? 9. What are details templates? Section Review (cont.) 1.Open the Exchange System Manager. 2.Navigate to the All Address Lists container. 3.Right-click the container and select New Address List. 4.Give the address list a name that describes the recipients that can be found by viewing the list. 5.Configure the filter rules. They control what a user sees when they open the properties for a recipient in the address book. 8-37

© 2006 Global Knowledge Training LLC All rights reserved. 10.How do you set a custom attribute? 11.Authenticated users groups can see and use the address lists and query-based groups. a.True b.False Section Review (cont.) 1.Open the properties for a recipient object that has been either mail or mailbox-enabled. 2.Select the Exchange Advanced tab and click the Custom Attributes button. 3.Choose one of the available extensionAttribute# objects. 4.Click Edit. 5.Type in a value. 8-38

© 2006 Global Knowledge Training LLC All rights reserved. 12. How do you set restrictions on address lists? 13. Who is no longer a member of the group Everyone on Windows Server 2003? Section Review (cont.) Restricting the Authenticated Users group from being able to open the address list is the easiest way to control access. Anonymous Logon. 8-38