ACCESS EMIS Coordinator Meeting March 13, 2013

TSDL Project Teacher Student Data Link Project –Roster Verification –Value Added –EVAAS –Battelle for Kids (BFK) –Linkage

TSDL Project What is this? –Teacher Student Data Link Project Opportunity for teachers to review class rosters and set % of instructional time for each student Why are we doing ‘linkage’? –HB555 established rules regarding the OTES (teacher evaluation system) Teacher reports must be used for the purpose of evaluating the educator and to what extent (%) they are used. Since teacher evaluations depend on value-added measurements, teachers should have a say in the data (rather than just using EMIS data).

TSDL Project Who Participates? –Teachers Grades 4,5,6,7 & 8 Math and Reading –May choose to include teachers Grades 5 & 8 Science

TSDL Project What is the Process? –DASL Extracts –SIS Data Loader (web) –BFK Data Loader (application) –Principal Review –Teachers verify –Principal ‘sign-off’ –Data sent to SAS –Reports go directly to teacher via EVAAS web site (September-ish)

TSDL Project DASL Extracts –Home » Management » Import/Export » HomeManagementImport/Export Battelle For Kids Export Creates 4 files School Information Employee Information Student Information Class Roster Information

TSDL Project SIS Data Loader –Loads 4 files into a ‘Staging’ database –Creates a ‘batch’ to be processed in the next step. BFK Data Load Tool –Aligns SIS data with ‘standard’ coding –Looks for bad data –Loads data into ‘production’

TSDL Project If ‘bad’ data is found, suggestion is to resolve in DASL –ACCESS will contact you –Prevents problems in future years –Could improve EMIS reporting –Will have to start the process over after correction is made

TSDL Project Things you can do now…… –Verify Staff addresses –Verify Staff State ID –Verify Student Schedules/Class Lists

TSDL Project

TSDL Project Timelines –All data loaded by April 8 th Start of trainings (April 8 th -19 th ) –School ‘setup’ or principal review April 8 th – 23 rd Verify staff lists and staff assignments –Teacher roster verification April 24 th – May 14 th

TSDL Project Timelines –Principal review and sign-off May 15 th – June 5 th Principals do final review of classes and staff –EVAAS Reports Returned to teachers in fall

Questions?

DASL 13.4 Release coming soon Report Builder –Students with Disability Alert but no EMIS Disability Have you processed?

EMIS 12N Supplemental Reporting –Special Education Record still open 13K Reporting –Set to close March 22 nd Still waiting for 12G to open

Special Guest Leanne Sidley –Area 8 Coordinator

Questions?