Consolidated Invoicing Authors: D. Laidlaw, C. Thompson, A, Cookson Dec 2004

2 Invoice Consolidation Project objectives Consolidation rules Consolidation Method

3 Why? Persistent complaints in Customer Satisfaction Surveys that Unisys cannot produce a single invoice for a single customer order. Reduce the number of manual Invoices and manual transactions, tighten controls. Taking steps to make the Invoicing and AR Process standard world wide.

4 Objectives Combine ERP transactions from different ERP feeder systems for the same Customer Bill To on to a single printed Invoice without detrimental impact to revenue accounting, taxation, AR Tie Backs to Feeder Systems or AR processing/reporting Provide a mechanism to allow users visibility of and control over transactions awaiting release for Consolidation. Facilitate Automatic Consolidation of recurring transactions for the same Bill To in Service Contracts (E.g. Lease with Maintenance)

5 Facilitate creation and printing of Manual AR Invoices & Credit Memos via AR and CONBIL Facilitate reporting of manual AR Invoices & Credit Memos from AR Minimize impact to current operations Objectives

6 Consolidation Rules Must be the same Customer Must be the same Bill To Invoice Consolidation Group DFF on the Order/SC/PA header must be the same Payment Terms on all orders must be the same Credits and Invoices will not combine with each other

7 Method Use the ORACLE Consolidated Billing Number (CBN) to link AR Transactions from different orders and/or feeder systems in order that they can be printed on a single invoice. Use the Invoice Consolidation Group DFF on Order/SC/PA headers to link the transactions to be consolidated Hold nominated transactions in the AR Interface tables Provide a new form to allow users to view and control release of consolidation nominated transactions.

8 Method Create new Interfaces to and from CONBIL for International Create new interfaces to CONBIL and SCORES for Manual Invoices & Credits Modify downstream AR Reports/Interfaces to include the CBN number. To maintain a consistent approach for AR processing & reporting, CBN will always be populated even if the transaction is not a consolidated one.

9 Process Flow Start Documentation Preparation Order Management (Product) Project Accounting (Projects) Service Contracts (Recurring, ETP,SSU) Procurement, Warehousing, Shipping Billing Activity Release From Consolidation Form Final Printed Invoice Flow Information to CONBIL System Import into Accounts Receivable Consolidated Invoicing Process Flow