Health and Safety Louise Chaves Marjon Student Sport Development Officer

Session Brief Duty of CareDuty of Care 1 st Aid Provision1 st Aid Provision Accident ReportingAccident Reporting

Duty of Care How does it affect you ?

What is it ? ‘A consideration of your acts and omissions as an individual and an ensurance that those acts and / or omissions do not give rise to a foreseeable risk of injury to any other person(s)’ Overriding point is that you have to ACT RESPONSIBLY

Health and Safety Responsibilities 1.General Duty of care 2.Health & Safety at Work Act (statutory duties placed upon an Institution and it’s affiliated bodies which includes student clubs and societies) Your student leaders also have H&S responsibilities as they are also responsible for people in their care

Why do we need Duty of Care ? INJURIES Deliberate Accidental CriminalNegligent Unforeseeable Offence

Changes in Legislation / Thinking 1994 Colette Fleetwood Incident1994 Colette Fleetwood Incident 1995 Lyme Bay Tragedy1995 Lyme Bay Tragedy BUCPEA 1996 ‘Safe Sport in Universities’ GuideBUCPEA 1996 ‘Safe Sport in Universities’ Guide BUCPEA ‘Risk Assessment’ CD RomBUCPEA ‘Risk Assessment’ CD Rom HSE Guidelines?HSE Guidelines? NGB / BUSA / UCS developmentNGB / BUSA / UCS development Liability and ‘Blame Culture’Liability and ‘Blame Culture’ Student WelfareStudent Welfare Staff with H&S responsibilitiesStaff with H&S responsibilities Formalisation of SASAFormalisation of SASA

What does it mean for you and your clubs ? You have a general Duty of Care for your clubsYou have a general Duty of Care for your clubs Club captains and leaders take on a Duty of Care to students in their group / clubClub captains and leaders take on a Duty of Care to students in their group / club All club members have a duty of care to their neighboursAll club members have a duty of care to their neighbours

Discharging Responsibilities Have an up to date safety policy and clearly defined safety proceduresHave an up to date safety policy and clearly defined safety procedures Put in place clear line management structuresPut in place clear line management structures Insurance / NGB AffiliationInsurance / NGB Affiliation Participation statementsParticipation statements Risk AssessmentsRisk Assessments Safety training sessions for club committee’sSafety training sessions for club committee’s

Safety Policy Identify partnersIdentify partners What systems are in place?What systems are in place? –First Aid –Incident / Accident reporting –Risk Assessments / Management –Equipment –Safety Codes of Conduct etc.

Safety Procedures (Best Practice) Membership Clubs/ Societies Safety Rules / Codes of conduct Trip Registration forms Incidents / Accidents and reporting of them Activity Leadership & Registration Risk Assessment’s Code’s of Practice / Conduct Transport guidelines Kit / Equipment evaluation and renewal plans First Aid

Line Management Structure for Safety Most Institutions or Unions will have a H&S CommitteeMost Institutions or Unions will have a H&S Committee It must be clear how to feed into this group and where responsibilities lieIt must be clear how to feed into this group and where responsibilities lie Make sure you are represented on the committeeMake sure you are represented on the committee

Participation Statement Membership formsMembership forms Enables you to hold current & update info on all members of each Club/ Society Enables you to hold current & update info on all members of each Club/ Society Includes signed ‘participation’ statement Includes signed ‘participation’ statement Students understand what they are entering into by signing up to a Club/ Society Students understand what they are entering into by signing up to a Club/ Society Acts as a signed agreement between student and Club/ Society Acts as a signed agreement between student and Club/ Society

Safety Training Sessions CompulsoryCompulsory Duty of CareDuty of Care Safety ProceduresSafety Procedures What is expected of themWhat is expected of them Their responsibilitiesTheir responsibilities Handouts and work foldersHandouts and work folders Risk Assessment trainingRisk Assessment training

1 st Aid Provision What should I do? Ideas for Best Practice

Courses Who should go on the courses?Who should go on the courses? –Captains, Committee members, Trip leaders, event organisers, coaches, people who owe a duty of care! What courses should they attend?What courses should they attend? –NGB, general or sport specific, one day, appointed persons,

Equipment First aid bag for every clubFirst aid bag for every club –Who is responsible for replenishing / returning (deposit?) –Sport specific bag for certain clubs Specialist equipmentSpecialist equipment –Certain clubs may have specific safety equipment, e.g. hard hats, GK kit –These must be regularly checked and replaced

Provision Check external sites for 1 st aid provisionCheck external sites for 1 st aid provision –What do they have, do you have access to it when there, what are their procedures if there is a 1 st aid issue Ideally a 1 st Aider will be hired for all competitive fixtures but this is not always possibleIdeally a 1 st Aider will be hired for all competitive fixtures but this is not always possible

Managing 1 st Aid Data base of qualificationsData base of qualifications Compulsory qualificationsCompulsory qualifications –All clubs need one, possibly more for high risk clubs Put in place funding proceduresPut in place funding procedures Write everything downWrite everything down

Accident Reporting Why, What, Where, Who, When, How ?

Why ? Cover yourselfCover yourself –Blame culture, report everything including action taken. Keep this for at least three years Good PracticeGood Practice PreventionPrevention –Make sure it doesn’t happen again

What ? AccidentsAccidents Trips / Slips / FallsTrips / Slips / Falls Near MissesNear Misses IncidentsIncidents

Where ? Union (you MUST know)Union (you MUST know) Facility (internal or external)Facility (internal or external) InstitutionInstitution H&S BoardH&S Board Council if appropriateCouncil if appropriate

Who ? Person involvedPerson involved WitnessesWitnesses 1 st Aider1 st Aider Trip leaderTrip leader CaptainCaptain

When ? ImmediatelyImmediately –The accident needs to be fresh in your head when reporting it –If it is not possible to report it immediately then ASAP

How ? Verbally tell someone in charge of the facilityVerbally tell someone in charge of the facility Fill in the appropriate form (accident report, near miss log)Fill in the appropriate form (accident report, near miss log) Write to the person ion chargeWrite to the person ion charge

Help and Advice BUSA / UCS / AMSUBUSA / UCS / AMSU Yours and other Unions / Institutes / DepartmentsYours and other Unions / Institutes / Departments NGB’sNGB’s HSEHSE Sport ContactsSport Contacts SASASASA Other Clubs and SocietiesOther Clubs and Societies