1 l Overview of project 2 l McKinsey 7-S Analysis 3 l Verified Key-Problem-Statements 4 l Recommendations -Contents

- 1. Overview of project 1.1 l Purpose of project > To apply the McKinsey 7-S Model to KJSE. > To help KJSE to avoid the problems observed now and in the future What is KJSE? - KJSE : “Korea-Japan Student Exchange” the student activity club!

- 1. Overview of project 1.2 l Method for conducting case analysis Step 1 : non-valuing analysis of the case according to the 7-Smodel Step 2 : the definition of three major problem clusters Step 3 : explain why the three problem are in our opinion and restructure that system Step 4 : develop recommendations

- 2. McKinsey 7-S analysis 2.1 l Strategy KJSE's mission : 'To improve mutual understanding between both Korean and Japanese students through cultural exchange KJSE's vission : not clearly stated. (contributing to the friendliness between two countries) The operational plans : focused on main events that KJSE holds annually - relationship with each other, however, the specification of those lacked

- 2. McKinsey 7-S analysis 2.2 l Structure KJSE member : formed with 1 president, 2 vice-presidents and about 25 general members The president and vice-presidents discuss & decide about main issues of KJSE highly centralized organization !

- 2. McKinsey 7-S analysis 2.2 l Structure General members are divided into several departments The allocation of general members to these departments is deci ded by general members themselves However, on June to August, general members are separated fr om their department and form ‘summer activity teams’ focuses on member’s motivation rather than ability What department members used to be doesn’t have a ny influence on forming summer activity teams After the summer event, general members go back to their original department.

- 2. McKinsey 7-S analysis 2.2 l Structure The relationship between senior and junior is very strict. Since juniors have to show high respect to seniors, juniors are just tight with themselves not with seniors. KJSE is somewhat separated by juniors group and seniors group

- 2. McKinsey 7-S analysis 2.2 l Structure KJSE is boosted by a government department, ”KJWA” KJWA? : Korea Japan Women Association KJSE submit reports about their activities to KJWA. KJWA partly participates in KJSE’s decision making process. KJSE gets 2,000,000 won from KJWA as a sponsorship every year

- 2. McKinsey 7-S analysis 2.3 l Systems A clear information system was not clearly visible Official reports describing details of summer program. But it is only accessible for the presidential group and not digitalized. Reports merely contain mainly the writer’s personal feeling through the event, Rather than the information about the process of preparing. The reports are randomly allocated the person who prepared certain event and who write a report about the event can be different.

- 2. McKinsey 7-S analysis 2.3 l Systems The level of performance is not considered through the evaluating process At the end of the year, Calculate the attendance score of each member and Reduce the amount of bonus supported by KJWA for whom gets low score The group’s penalty system is based on the attendance

- 2. McKinsey 7-S analysis 2.4 l Style The quite a stubborn leader -Centralized decision making -Merely describing & persuading -Leader believe there was no conflict in his term for now “members who have doubts and questions seem to understa nd the council's decision after he explains background informati on and situations”

- 2. McKinsey 7-S analysis 2.5 l Shared Values responsibility, cooperation, commitment, and openness. - Top priority : responsibility. - KJSE's president recognizes that members are not fully aware of shared value. - The only way that KJSE reminds members of responsibility : informal addressing Lack of recognizing responsibility, But there is no special training session or other channels for learning the responsibility

- 2. McKinsey 7-S analysis 2.6 l Skills Stable fund for their club Stable exchange agreement ability and Accumulated experience from their long history

- 2. McKinsey 7-S analysis 2.7 l Staffing Annual recruiting at begging of spring semester have any training program for their new members about club's history, vision

- 3. Verified Key-Problem-Statements 3.1 l Statement 1 : Loss of Direction Loss of Direction

- 3. Verified Key-Problem-Statements 3.2 l Statement 2 :Difficulties in Sharing Common Values 1. No formal training course to strengthen the members’ understanding of responsibility. 2. Inappropriate staffing could also be a possible reason to the lack of shared value 3. Insufficient communication between junior and senior members

- 3. Verified Key-Problem-Statements 3.3 l Lack of Organized System 1. No compensation system 2. No assessment based on performance 3. Some operational Information is reported only for presidential group 4. No training session for members in terms of required skills

- 4. Recommendations 4.1 l Statement 1 Will put the summarized recommendation from our report (in a same nuance)

- 4. Recommendations 4.2 l Statement 2 Will put the summarized recommendation from our report (in a same nuance)

- 4. Recommendations 4.3 l Statement 3 Will put the summarized recommendation from our report (in a same nuance)