CCLC Conference March 18, 2005 Pam Deegan, CIO President, Miramar Randy Lawson, CIO President Elect, Santa Monica

Agenda for Today 1. CIO Goals 1.Increase Communication with the Field 2.Education and Training 3.Become More Proactive 2. Other Timely Issues 3. Input from the Field ??

1. Increase Communication with the Field - Pam  Pearls from Pam  Newsletter - Ed Buckley

2. Education and Training - Pam n Old Dogs/New Pups Mentoring Program - Dorothy Rupert n 411 Academy - Julie Hatoff/ AIA

3. Become More Proactive Establishing Task Forces

Substantive Changes with the Accrediting Commission – Pam Examples of Substantive Changes: – Location – Addition of or transfer of programs to new or different buildings – Type of school – Change in ownership or control – Opening a branch – Change in mission Task Force # 1

 Addition of courses or programs that represent a significant departure, in terms of either the content or method of delivery, from those that were offered when the institution was most recently evaluated; Addition of courses in programs at a degree or credential level above that included in the current accreditation –Change in clock hours –Substantial increase in the number of clock or credit hours awarded for successful completion of a program or an increase in the length of a program

Substantive Change Manual n n SCProposalTemplate.rtf n Overview/Abstract –What is program, is 50% or more at new site or new modality –Number of students –Does the department/school have prior experience with this type of program n Summary Data –Enrollments, finances, governing board, sites, learning distance

n Descriptive background, history, & context n Accrediting history n Program need – mission and strategic goals; Evidence to support projections n Planning/Approval process n Program description – philosophy, pedagogical methods, curricular design, sample syllabi, schedule/format (description of how timely and appropriate interactions between students and faculty, and among students will be assured)

n Faculty – number and type; analysis of the impact that the proposed program or change will have on faculty workload, including teaching, research, and scholarship; full-time, part-time balance n Student support services n Library and electronic information n Technology n Physical resources n Financial resources – Assessment of the financial viability and sustainability of the program including start-up costs and how covered and 3 – 5 year budget projection

n Plan for evaluating educational effectiveness; Matrix linking learning outcomes to the assessment efforts n Plan for teach-out provisions

Where are We with Substantive Change ? –Issues: n Newly enforced policy n Approval status vs. peer review n Added workload n Work with us –Where are we? n System Office n Commission – Task Force Chair - Regina Stanback-Stroud

Best Practices: Computer Centers/Apportionment - Randy –Issues n Compressed Calendar n Apportionment Collection – Task Force Chair - Randy Lawson Task Force # 2

1. Credit Computer Labs Vs. Supervised Tutoring Labs ?? – Randy n Title 5 Revision – Supplementary Instruction/Learning Assistance : n SACC addressing agency review recommendation n Clarification of what is permissible in terms of providing supplementary instruction/learning assistance n Updating of language to incorporate use of technology in learning center (“through” rather than “in”)

2. Stand Alone Course Approval – Legislative Proposal - Randy n SACC addressing agency review recommendations through “white paper” n Issue since 2000 with CIOs, CEOs, Academic Senate n Clarifies that System Office approves credit educational programs and local colleges approve courses n Consistent with general Agency Review recommendation that role of System Office be leadership, technical support, and monitoring

n Cost neutral n Phase-in period to ensure appropriate training n Proposed compliance safeguards through MIS submission and audit test n Timeline ?

English/Math Requirements – Pam, Randy, & Ian PamPam RandyRandyPamPam IanIan S S

Carter Doran Award