Re-capping the Tax Year End procedure

Ensure you are ALWAYS on the most recent version available For this Tax Year you should be on VER10.07 You MAIN MENU SCREEN should also be letting you know you have upgraded to included the new EMP501 Reporting feature

Check that that the tax has been re-assessed – This should be done ALWAYS on the last payrun for the year – First calculation: You need to do a Tax year end tax calculation x2 With the first run of this tax calculation you run it as follows: 2. Daily Routines 2. Daily Routines 8. Tax year end tax calculation 8. Tax year end tax calculation Where you choose option number 1 – Re-assessment only, at field number 2 Where you choose option number 1 – Re-assessment only, at field number 2 This is a calculation is known as “No site apportionment” This is a calculation is known as “No site apportionment”

Check if tax is over or under deducted

Reasons for over / under tax Check if date suspended is accurate: Check if date suspended is accurate: Check in history when last employed had a payslip. Check in history when last employed had a payslip. Check date on the tax report in the employee’s last period. Check date on the tax report in the employee’s last period. Release & suspend employee with correct date. Release & suspend employee with correct date. Re-run “Tax over / under” report. Re-run “Tax over / under” report. Leave overs & unders for employee’s who left prior to latest tax tables being received. Leave overs & unders for employee’s who left prior to latest tax tables being received.

PAYE / SITE tax split - Second tax calculation to run: 2. Daily Routines 8. Tax year end tax calculations Select option number 2. Re-assessment with site apportionment, at field number 2 This will calculate tax with site apportionment

Actual Processing for Tax Year end

1. Company Information:

Company Info cont …

2. Employee Non-Financial Information Screen 1:

Nature of person NOTE: It is important to select the correct nature of the person NOTE: It is important to select the correct nature of the person Press F1 for option listing

2. Employee Non-Financial Information Screen 2:

4. Coding for Certificates: 3. Print Pay Category listing

5. Print Coding list 6. Print Employee History. 7. Print Cost Centre History

8. Tax Certificates:

1. Prepare Certificates for current year:

3. / 4. Printing IRP5’s / IT3(a)’s Certificates: Payslip Payroll “Pre-printed” tax certificate paper. Payslip Payroll “Pre-printed” tax certificate paper. (Either Cut sheet for Laser / DeskJet printers) (Either Cut sheet for Laser / DeskJet printers)Or (Continuous feed for Dot Matrix printers) (Continuous feed for Dot Matrix printers) Suggestion:Make a list of certificates and get employees to sign receipt of certificate. Suggestion:Make a list of certificates and get employees to sign receipt of certificate. It is advisable to only print tax certificates once your electronic submission is successful to avoid re-printing amended certificates. It is advisable to only print tax certificates once your electronic submission is successful to avoid re-printing amended certificates. Print “dummy” certificates until pre-printed paper is aligned. Print “dummy” certificates until pre-printed paper is aligned.

5. Write electronic return to file:

Re-writing electronic return to file:

Validation Program

Report Error – Not Successful

Report Error - Successful

9. WCA Report

How to use option 13 – EMP501 History Analysis

PROBLEM  Tax paid over does not match Tax ACTUALLY deducted FIND THE ERROR:  Print a month by month account of the payslip history by using option 13 on the Tax Year End Menu Compare this report to the reports printed at the time Compare this report to the reports printed at the time

COMPARISON:  The reports match  The reports DON’T match  The reports match, the payments match, yet there is a difference on the IRP5  Over’s and under’s from TYE Tax calc for suspended employees are left as is, active employee must be adjusted

Make selections:  1 = Change selection to included suspended employees  2 = 130 columns is sufficient  3 = Change this selection to “6=company totals”  You can select to do the individual employees if the need arises  4 = YES  5 = Select the period for this report See next example  6 = NO  7 & 8 = Leave as per the defaults  9 = Change selection to NO and select categories required for this report ie:  PAYE =92  UIF = 56  SDL = 84  until you have selected all categories for the EMP501 report. Remember category numbers may differ – Make sure you select those applicable to your company  The balance of the options can remain as per the default  Use this report from each system to compare to the EMP201 values paid over

Selecting the Appropriate Periods This selection would give you the required information on the payslips for the month of February

You’re done! Now you just have import this information into or complete your reconciliation by hand