Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 University.

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Presentation transcript:

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 University of Dundee CAPS PROJECT LAUNCH WORKSHOP ► 30 th April 2007

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 In association with

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 Agenda ► Welcome and Introductions10.00 ► Principal’s Message10.05 ► Finance Office10.10 ► CAPS Overview10.20 ► APUC10.30 ► eProcurement ► Approach to Implementation10.45 ► PECOS Demonstration11.00 ► Next Steps and Close11.45

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 Objectives ► Understand how CAPS and ePS projects fit together ► Introduce the joint ePS Implementation Team ► Overview of the Centre of Expertise, APUC, strategy ► Explain the background to the ePS Programme ► Highlight some of the features and benefits of ePS ► Provide a high level view of the key activities planned for each work stream ► Outline the expectations on time required from users – for Phase 1.

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 Principal’s Message ► To make progress in the efficient, cost effective operation of support services ► To ensure best value and enable the University to move forward as a centre of excellence

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 The Project ► eProcurement ► Commitment Accounting

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 eProcurement brings - ► a streamlining of the procurement process ► the provision of a sophisticated procurement tool ► access to the combined purchasing power of other public sector bodies ► cost savings on our purchases

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 Commitment Accounting brings - ► a streamlining of the invoice processing methodology ► up-to-date commitments against budget ► more readily prepared and more accurate financial reporting ► centralisation of invoices

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 Both elements bring - ► a reduction in actual paperwork ► a reduction in paperwork flows ► high quality management information ► cost economies

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 Change - ► far reaching ► impact day to day admin procedures Please - ► your co-operation, input, willingness ► embrace and mould this change ► benefit for all

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 CAPS Overview ► Finance Background ► Procurement Background

Commitment & Advanced Procurement Service (CAPS) PROJECT Collaboration | Community | Efficiency CAPS Launch to University, Friday, 27 April 2007 CAPS Overview ► Scope of this project ► Benefits and Objectives ► User Intelligence Groups ► Internal Suppliers