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4 Office equipment can include:  Computers and computer peripherals  Telephone, facsimile  Photocopies  Presentations equipment  Furniture  Filing systems  Storage systems  Cleaning and safety equipment

5 Availability of office equipment and business resources is affected by:

6 Proper use of office equipment is ensured if:  Training has been provided  Operating manuals are followed  Equipment is for purposes it was designed for  Equipment is used safely

7 Common areas that office resources are monitored are:  Office printers  Internet access  Inkjet consumables  Long distance telephone calls  Photocopier repairs Monitoring office resource usage also assists in creating budgets.

8 All office equipment has a longer life span if properly maintained. Many businesses use outside service companies to service technical equipment. The decision to repair or replacement office equipment is based on using the following formula. If the repair cost is more than the value of the equipment then it should be replaced

9 Policies and procedures relating to office equipment and resources can prevent:  Unauthorised usage  Improper use  Improper allocation  Availability issues  Costly repairs

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