Mitchell/Hutcher 2003 Technology Services E-rate Selection Process  RFI/RFP Documents Developed  Vendor Conference  Initial Submissions  First Review  Mistake  Addendum  Second Review  Recommendations  Local Vendor Participation  Next Steps

Mitchell/Hutcher 2003 Technology Services RFI/RFP Documents  RFI/RFP Documents Developed  Vendor Qualification  Internal Wiring and Network Configuration  LAN Maintenance  Classroom Counts by Sites  Six RFI’s for Internal Wiring (5-7 Schools Each)  One RFI for LAN Maintenance (52 Schools)

Mitchell/Hutcher 2003 Technology Services Vendor Conference  12/12/02 – Two Hour Vendor’s Conference  Process described to 35 vendors from 22 companies  Extensive Q&A (Proceedings audio recorded)  Vendor contact information gathered  All documents, including vendor contact list posted on-line  list for vendor questions established. Answers available to ALL vendors  12/13/02 & 12/16/02 Site walks to ALL sites

Mitchell/Hutcher 2003 Technology Services Initial Submissions  Responses due 1/2/03 (extended from 12/27/02)  Initial Submissions Reviewed by Tech Services, Facilities, and Purchasing  11 responses to Internal Wiring RFI/RFPs  6 responses to LAN Maintenance RFI/RFP

Mitchell/Hutcher 2003 Technology Services First Review  Vendors screened for qualifications and responsiveness to RFI  5 responses to Internal Wiring RFI/RFPs eliminated for non-compliance  3 responses to LAN Maintenance RFI/RFP eliminated for non-compliance  Remaining responses reviewed and ranked based on technical design and cost.

Mitchell/Hutcher 2003 Technology Services Mistake in Form 470  District is informed by vendor that our Form 470 may contain error  SLD contacted. District advised to re- submit Form 470 for Internal Connections  1/8/03 Revised Form 470 submitted  New 28 day window begins  Additional vendors free to submit, existing vendors can modify proposals.

Mitchell/Hutcher 2003 Technology Services Addendum to RFI/RFP  1/10/03 - addendum to RFI/RFP developed, ed to all current respondents and posted on website. Additional site walks conducted.  Clarifies conditions for acceptable responses  Designed to improve quality of responses  Allow non-responsive vendors to modify response  Builds in additional protections and quality control for District

Mitchell/Hutcher 2003 Technology Services Second Review  10 responses to Internal Wiring RFI/RFPs (1 eliminated as non-responsive). No new vendors submitted in 2 nd round.  Responses to all RFI/RFPs are screened as before for technical design and cost  4 finalists for RFI/RFP 1-6 and 2 finalists for RFI/RFP 7 identified and asked follow-up questions.  1/28/03 – 2 of 4 finalists for RFI/RFP voluntarily withdrawn.  1/29/03 - Review committee’s recommendations given to District leadership

Mitchell/Hutcher 2003 Technology Services Recommended Vendors RFIPrimary Vendor Partners RFI 1JDLCBX/ACCRA RFI 2TuckerAT&T/Kneal RFI 3TuckerAT&T/Kneal RFI 4TuckerAT&T/Kneal RFI 5JDLCBX/ACCRA RFI 6JDLCBX/ACCRA RFI 7: Maintenance CBX

Mitchell/Hutcher 2003 Technology Services Components of the Work

Mitchell/Hutcher 2003 Technology Services Percent of Erate Local Vendor Participation

Mitchell/Hutcher 2003 Technology Services Funding Participation Expected by Local Partners

Mitchell/Hutcher 2003 Technology Services Changes to Process Resulted In: Enabling Local Vendors to act as Primaries Significant Increase in Local Participation Increase in collaboration and integration between OUSD Departments. Increased competition = Reduced cost to OUSD After final negotiations, we expect the work come under expected costs by approximately 20%.

Mitchell/Hutcher 2003 Technology Services Next Steps  Sign LOIs with Vendors  Submit 471 (By Thursday Night)  Finalize Agreements with Vendors including Management Structure and Oversight.  Notification of Award Expected in Late Spring