Program Calendar Policy Council Training October 10, 2009 Irma Guerra, Division Director Head Start/Early Head Start

What is a Year? (12 Months) Fund year starts March 1 and ends February 28 This is the Fiscal year! Operational year starts August 1, and ends July 31, This is the Operational Year! Head Start has Fall & Spring terms Early Head Start has Fall, Spring & Summer terms

Program Regulations The Office of Head Start has set timelines for completion of some program services. 30 days45 days90 days Child Care Licensing has set timelines Within 7 days of enrollment.

Operational year for HS & EHS AugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMay 45 day Items LAP-D quick screen Articulation Physicals Dentals Vision/Hearing ASQ-SE Lead Questionnaire 1 st Home visit Ongoing documentation of Anecdotals Ongoing observation of LAP-3 skills for individual children 1 st to be completed within 30 days of school beginning Pedestrian Safety and Bus Evacuation Training. 45 day Items - LAP-D quick screens Articulation Physicals Dentals Vision/Hearing ASQ-SE Lead Questionnaire 1 st Home visit Ongoing documentation of Anecdotals. Ongoing observation of LAP-3 skills for individual children. Policy Council Representatives Elected Parent Committee Trainings Scheduled 45 day Items - LAP-D quick screens Articulation Physicals Dentals Vision/Hearing ASQ-SE Lead Questionnaire To be completed by Oct.31 st 1 st LAP-3 Ongoing assessment. 1 st set of Anecdotal documented 1st Kitchen Inspection To be completed by Thanksgiving Break. Family Partnership Agreements. Documentation of Individualization begins. Cycle 3 Monitoring – Child Health Items Full LAP-D assessments - Begin To be completed before the Holiday break. 1 st Parent Conference - LAP-3 Parent report given to parent. ARD’s Completed for Diagnosed Children Cycle 3 – Monitoring: – Child Health Items continued Cycle 4 – Monitoring Family and Community Partnership To be completed before going on Holiday Break. 1 st Parent Conference- LAP-3 report given to parent. Reading Connection Event 2 nd Pedestrian Safety and Bus Evacuation Training Cycle 5 – Monitoring Education, Mental Health and Disability To be completed by Jan. 31st 2 nd LAP-3 Assessment Red- eLearner. 2 nd set of Anecdotal documented 2 nd Kitchen Inspection SPCAA Local Self Assessment 2 nd Height and Weight check. 1 st done with initial physical. Cycle 6 – Monitoring: Transportation – Bus services for children To be completed before spring break 2 nd Parent Conference LAP-3 report given to parent Cycle 8 – Monitoring: Child Health Items To be completed before Spring Break 2 nd Parent Conference Cycle 7 – Local Self Assessment Follow Up to Findings Cycle 9 – Monitoring: Family and Community Partnership 2 nd Home Visits begin LAP-3 report given to parents To be completed by April 30th LAP-3 Assessment 3 rd set of Anecdotals documented 3 rd Kitchen Inspection Recruitment Begins Transition to Kindergarten 3 rd Pedestrian Safety and Bus Evacuation Training Cycle 10 - Monitoring Education, Mental Health and Disability 2 nd Home Visits completed. LAP-3 reports given to Parents Enrollment Begins End of School year events Medical and Dental Follow-Ups

Month-to- Month Calendar Information Available on website SPCAA.org Provided in Directors Report for the coming month or months

Sample Monthly Calendar Service AreaEventMonthDateYear TTA Staff In-service Training Date - Full LAP D and other topics TBA PDM Partner applications due to Levelland ECE LAP - 3 On-going Assessment completed ECE Anecdotal Observations completed ECE Safe Environment Monitoring Checklist - each site

Policy Council Dates PC Meetings October 10 th November 14 th December 12 th January 9 th February 6 th March 6 th April 10 th May 8 th June 12th The Executive Committee consists of officers and key management staff. The Executive Committee meets 10 to 12 days before the Policy Council. Dates of PC Executive Committee meetings are set following election of officers at the October PC meeting

Keep important dates handy Read notes sent home with children Write down appointments and program information provided by center/partner staff Keep up with the PC packets and meeting information Call if you have questions – – 806/ – Levelland or – 806/ – Lubbock