Statistics Portugal Methodology and Information Systems Department Information Infrastructure Unit Isabel Farinha and Jorge Magalhães « 21th Meeting of the Wiesbaden Group on Business Registers International Roundtable on Business Survey Frames November 2008  OECD, Paris  France « SINACE Integrated System for Management NACE-CODE

Statistics Portugal Methodology and Information Systems Department Information Infrastructure Unit « « A new organizational environment for the BR Business Registers Agriculture Registers Households Surveys Portuguese Official Statistics Internet Portal Data Warehouse

«  Responsibility for the management and coordination of the Nace-Code  Nace-Code Revision in the BR during the year 2007  23 of October 2007 – Statistical Office organized a seminary about reclassification of the Nace revision « Reclassification Nace-code Reclassification Method A – Based on Textual information33% B – Direct Reclassification23% C – Indirect Reclassification11% D – Estimate reclassification25%

« Seminary about NACE revision « Legal Unit main conclusion: the existence of a multiplicity of Nace- Code Statistics Portugal NSI Minister of Justice RNPC/IRN Minister of Finance DGCI Central Bank

« What needs to be done? « Co-ordinate efforts and wake up in harmonized procedures, and efficiency for the unique attribution of Nace-code to the enterprises « National Legislation Support « An integrated solution for management the Nace-code SINACE The new system

« Institutional Organization « Entities involved: Minister of Finance (DGCI), Minister of Justice (RNPC/IRN), NSI, Central Bank « Main Group Objective : define de guide lines of the new system « Technical Group Objective : define the technical solution that allows the sharing of a single file with several entities of Public Administration

« Guide lines of the new system « Subgroup of the National Register of Legal units in the Minister of Justice (FCPC) where there will be only one Nace-code to main activity and up to three Nace-codes of secondary activities. « Implementation the unique Nace-code for each legal unit and legally recognized for all entities of Public Administration

« Updates to the SINACE « The enterprise itself, via electronic declarations site (DGCI) « Direct updates into SINACE « RNPC/IRN in their activities « The NSI, responsible for managing of the Business Register, should make SINACE availble for statistical purposes, to all the entities of the National Statistics System (SEN)

« The last word for the final decision « The NSI is the responsible operational into Business Register « The Statistic Council (CSE) « Complex cases must be decided for the CSE

« Process Automation In accordance with the automatic rules used by NSI Validate by all entities of the system « Inserting the Table of Decision in the information system of the SINACE Allows expedite the process of update of NACE

« Dissemination of the Nace- Code of enterprise « Two ways: The complete SINACE will be published to other entities of the public administration, being equally for the general public in the website in the Minister of Justice The NACE-Code of each enterprise, can also be consulted in the Internet: Enterprise on-line, NSI and Minister of Finance web site

« That information can be found? « Public Access: NIPC(Key) + Name + Nace_code + up to 3 secondary nace-code « Restricted access to the involved entities in the system: NIPC(Key) + Name + Nace_code + up to 3 secondary nace-code + Source nace-code + date nace-code

« Advantages of new system Unique allocation of NACE-Code for the legal units The updates are more know quickly Improve quality Easy access / public The Nace-code in SINACE must be used by all entities of Public Administration and the SEN Share information / share responsibilities Increase of transparency in decisions taken based on NACE

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