Work planning at FAO Bringing it all together

Work Planning What is it? Defining how commitments to members will be achieved What for? Expressing each office’s commitment, including for working jointly Providing basis for harmonization, monitoring, assessment and reporting to members How? Defining Organizational Outputs, products/services and activities for ALL offices and including projects Estimating costs – for all sources of funds Setting milestones Defining clear responsibilities

Example Strategic Objective A: Sustainable intensification of crop production OR A-01 Policies and strategies on sustainable crop production intensification and diversification at national and regional levels OR A-01 Policies and strategies on sustainable crop production intensification and diversification at national and regional levels AGA RNE AGP OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global levels OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global levels OR A-03 Risks from pesticides are sustainably reduced at national, regional and global levels OR A-03 Risks from pesticides are sustainably reduced at national, regional and global levels Adoption by the Commission on Phytosanitary Measures (CPM) of new or revised International Standards for Phytosanitary Measures (ISPMs) Percentage of desert locust affected countries and those affected by major non-locust transboundary plant pests receiving forecasts and other information including control strategies. Many units contribute

Example Strategic Objective A: Sustainable intensification of crop production OR A-01 Policies and strategies on sustainable crop production intensification and diversification at national and regional levels OR A-01 Policies and strategies on sustainable crop production intensification and diversification at national and regional levels AGA RNE AGP OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at nat, reg. and glob. levels OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at nat, reg. and glob. levels OR A-03 Risks from pesticides are sustainably reduced at national, regional and global levels OR A-03 Risks from pesticides are sustainably reduced at national, regional and global levels Adoption by the Commission on Phytosanitary Measures (CPM) of new or revised International Standards for Phytosanitary Measures (ISPMs) Percentage of desert locust affected countries and those affected by major non-locust transboundary plant pests receiving forecasts and other information including control strategies.

Example Strategic Objective A: Sustainable intensification of crop production OR A-01 Policies and strategies on sustainable crop production intensification and diversification at national and regional levels OO A01G202: Capacity building in the reduction of the risk of trans- boundary plant pests and diseases on agric. prod. and livelihoods OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global levels OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global levels OR A-03 Risks from pesticides are sustainably reduced at national, regional and global levels Number of affected countries with access to regular forecast information bulletins on Desert Locust and other transboundary emergency plant pests. OO A01G201: Support to the Comm. on Phytosanitary Measures AGA RNE AGP

Example Strategic Objective A: Sustainable intensification of crop production OR A-01 Policies and strategies on sustainable crop production intensification and diversification at national and regional levels OO A01G202: Capacity building in the reduction of the risk of trans- boundary plant pests and diseases on agric. prod. and livelihoods OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global levels OR A-02 Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global levels OR A-03 Risks from pesticides are sustainably reduced at national, regional and global levels AGA RNE AGP OO A01G201: Support to the Comm. on Phytosanitary Measures PS A01G20201: Operational global wheat rust monit. system established PS A01G20202: Trainers trained on environmentally friendly locust management techniques PS A01G20203: Accurate and timely Desert Locust bulletins published and distributed to countries Project output Delivered by OEK Project integration Others contribute CF aCF e CF b

Example Strategic Objective B: Increased sustainable livestock production OR B-02 The livestock sector effectively and efficiently contributes to food security, poverty alleviation and economic development OR B-01 The livestock sector effectively and efficiently contributes to food security, poverty alleviation and economic development OR B-01 The livestock sector effectively and efficiently contributes to food security, poverty alleviation and economic development OR B-03 Better management of natural resources, including animal genetic resources, in livestock production AGA RNE RAF PS B01A Technical support to CEBEVIRHA in formulating integrated policies and programmes (SFC) Delivered by SFC PS B01A Provide technical and logistic support to ECOWAS Commission for the development of livestock/meat and dairy value chains Delivered by SFW CF e PS B01A20201:Capacity development on value chain analysis for sustainable livestock development in Africa (RAF) Delivered by RAF SFS and SFE also contribute!! OO B01A202: Countries and RECs' livestock policies, programmes and investment plans to improve and support the productivity of meat, dairy and poultry value chain actors developed and/or implemented

Cape Verde: InIndi No.IndicatorsBaseline Means of Verification Target (2yr) 01 UNDAF prepared by end of NIL UN and Gov. document signing ceremony. UNDAF prepared, signed and published. 02 Two (2) Joint Programmes designed and formulated in 2011 for UNCT resource mobilization and potential lead implementation/ participation by FAO NIL JPs incorporated into published UNDAF Two (2) JPs prepared and endorsed by Government, UNCT and partipating agencies.

CWP - Example Matrix (3) Product/ Service or Activity Lead Unit Resp. Officer StartEndFund X01A UNDAF published.FRCVI FAOR 01/01/11 31/12/11 GF X01A Participate in the formulation and quality control of the UNDAF FRCVI FAOR 01/01/11 31/12/11 GF X01A Lead the formulation process for UNDAF Pillar 1 FRCVI FAOR 01/01/11 31/12/11 GF X01A Two (2 ) Joint Programmes designed and formulated FRCVI FAOR 01/01/11 31/12/11 OT X01A Lead or participate in JP design/development FRCVI FAOR 01/01/11 31/12/11 OT X01A Ensure finalization, quality control and endorsement of JPs FRCVI FAOR 01/01/11 31/12/11 OT

Other examples… B01N202 - Strengthened capacity of public and private sectors for improved animal productivity in the Near East (RNE) 1. Technical manuals and guidelines elaborated in areas of sustainable livestock production and good agricultural practice (RNE) 2. Strengthened capacity of dairy sector and good agricultural practice to reduce GHG emissions (SNG) 3. Support to institutional managerial and technical capacity of the small Ruminant Producers Associations (SNE) 4. Technical assistance to member countries for the elaboration of their CPF (SNE) L03G201 - Design and supervision of effective public and private sector investments in food, sustainable agriculture and rural development (TCI) 1. Design and supervision of effective public and private sector investments in food, sustainable agriculture and rural development in the SNE subregion (SNE) 2. Support to IFI Disaster Resilience and Livelihood Sustainability Investments in Horn of Africa (TCI) 3. Support to CAADP (TCS – GCP/INT/100/ITA)

There must be delivery foreseen during the biennium. Valid delivery estimate prepared by BH in consultation with PTF Ensuring project integration Projects contribute to achievement of Organizational Results – integral part of the results framework Principles ONE result, unless absolutely necessary! Project contribution: can be an OO, product/service or activity, defined by BH in consultation and collaboration with PTF, strategy team and head of office Tool: FPMIS – enter data, systems will do the rest!

What is an Organizational Output? A significant, measurable output essential for achieving an OR or RR, delivered in a biennium Composed of products/services and activities, possibly led by different units and capturing project work The bigger picture The actual deliverables

Work Plans are a tool for… Coordination, inter- disciplinarity and coherence Roles and responsibilities– commitment, accountability and performance measurement Full responsible use of all funds Harmonized monitoring and reporting

Link to performance management and incentives Enhance monitoring system and training support Link to performance management and incentives Enhance monitoring system and training support Challenges Ahead Conversion to culture of accountability for results Further alignment of Organizational practices with RBM approach (RP & EB) Results-based budgeting (RBB) for projects Better integration of decentralized offices – results and priorities, ECP Further integration of systems support Integrated monitoring system

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