Writing Letters Order Letters

When We Write Order Letters….???  Order letter should come into action only when a detailed study has been made of the desired product which has been done in the market and based on this promised service, price and quality, the decision is made for the purchase.

Before You Write The Letter…  You have to make sure that it pens down all the terms and conditions of the purchase for the benefit of both the involved parties. This should have details about the product specification, the quantities and the price agreed on.  In addition to this it should also have the delivery date, late delivery clauses. The letter should be addressed to the person responsible who will carry out the execution of the order with the copy of the head of the department.

How we write Order Letter Date: MM/DD/YYYY From: (insert your name and address here) To: (insert the name and address of the recipient) Subject: order placement Dear Mr. / Mrs. (name of the reader) This letter is with reference to the meeting that took place when we visited your factory for purchasing school uniform for our school. We will need a total of 150 uniforms, 30 small-sized, 75 medium sized and 45 large sized for our students. We will appreciate if the order can be delivered to our address at the latest (insert the date).

How we write Order Letter Please, note that 100 % of the payment will be made after the delivery. If the order is not made on the said date, then please consider it to be cancelled. The price of a uniform is $ (insert amount) as it was agreed during the meeting. Please, review the letter and if you have any objections or any recommendations or suggestions, please contact me. We hope for a long term cooperation with you. Sincerely, (Insert your name)

Example: 1 August 6, 2001 Mr. Joey Yasuke #415 Greenhills Street San Fernando, Pampanga Dear Mr. Yasuke: Will you kindly send me two of the portable lunch boxes – order number 2b36 – as advertised in Daily Inquirer of yesterday, August 5? Please charge this purchase to my account.

Example: 1 I shall especially appreciate your usual prompt delivery, as I plan to give one of the lunch boxes to my daughter, who is leaving on a vacation within three days. One is to be delivered to me at my address, above, and the other to 124 Meadow Street, San Juan, Pampanga. Very truly yours, Abelina dela Cruz

Example: 2 August 3, 2004 Mrs. Erlinda Ramos MGT Marketing Abucay, Bataan Dear Mrs. Ramos: Enclosed is a money order for two hundred dollars ($200) in return for which please send me by parcel post: 1 piece bathing suit, navy blue and white, size 33, No. H61 – $60

Example: 2 1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $ tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $ grey sweater, V-neck, size 28, No. B25 – $55.00 Please send these items within five days. Very truly yours, Mr. Roderick Santos

Any Questions???