Proton Source Meeting March 12, 2003

Agenda MiniBooNE Champaign Goal Achieved What is it? Who did it? How was it done? WBS coming; Budget Codes going. Vacation Schedules & the Summer Shutdown

MiniBooNE Champaign Goal! 5.5 x protons delivered to the MiniBooNE target in 1 hour. 3.3 x ppp from Booster at >4 Hz 6.9 x protons per pulse from Linac

10 Days “Normal” Running

5.5 x Protons in 1 Hour 1 Hour

Who Did the Work? Drozhdin Created believable simulation (MAD) of Booster Lattice, with help from Tomlin. Ankenbrandt, Prebys, Popovic Immediately recognized importance of this prediction. Tomlin, Popovic, Ankenbrandt, Prebys, Chou, etc. Measured effect on the Booster lattice. Lackey and Pellico Successfully reduced the effect of the notch at 400 MeV. Lackey Suggested that we move MP01 out of the way and turn off one dog leg. Prebys Pushed to get this done. Tomlin Tuned and tuned and tuned, with help from Todd J., Yang Xi, Ops, etc.

Dog Legs NominalDog Legs down 40% Tune Shift from Dog Leg Change

Drozhdin/MAD Prediction No dog legs 3.2 m 1.8 m Dog legs on 7 m 0 m

MAD Prediction & Our Measurement H Dispersion Difference: Dog Legs at 100% and 60% Data

How Did They Do It? Dog Leg magnets severely change the booster lattice. Dispersion wave fouls things up, big-time! Confirmed the effect by changing Dog Leg intensity. Lackey: “If we can move one of the extraction septa out of the way and turn off that Dog Leg set, the effect should be reduced a lot and we should be able to push more beam through the Booster.” Moved MP01 out of the way and we (Tomlin) tuned on it for 36 hours.

Budget Codes: Out; WBS: In! Existing system, derived from Argonne system, is 35+ years old The rest of the world has move ahead. This has become a communication problem with DOE Program Office and the rest of the government. Switched to commercial budget software in 1990’s. This project started in 1995 But halted due to lack of money.

FAQ Why are we introducing Oracle Project Accounting (PA) at Fermilab? What are the key benefits for migrating to Oracle Project Accounting? When will the Project Accounting system be operational? What kind of training will I get for using Project Accounting? What is a WBS (Work Breakdown Structure)? Why don't the old budget codes get the job done? How will I know which project/task will replace my budget code? <<UPDATED How will I find my project/task if I get to the Stockroom, and only know my workpackage ? <<NEW I use Discoverer queries to get my financial data. How will that change? I use workpackages or budget codes in my local systems – how will that change? Will Project Accounting still use fund types to specify operating, plant, equipment and inventory? Will there still be B&R (Budget and Reporting) codes in Project Accounting? Will Organization Codes still be used in the new accounting system? Will Project Accounting use Cost Elements? Will the summary levels of costs (e.g. YA, YB) still be used? What information will I need to start the travel process? What information will I need to sign for a limo or to rent a vehicle?

Why Don’t Budget Codes Work Any More? When the laboratory was established, more than 30 years ago, the system of using 3-letter combinations as budget codes for tracking financial data was sufficient. In some cases, the 3 letters were a type of abbreviation for the work being done. It was also possible to have a general understanding of where a budget code belonged in the laboratory’s organizational structure because certain ranges of letters were loosely assigned to laboratory organizations. However, the financial reporting required by our funding agency has become increasingly more detailed and complicated over the years. This is especially true for the construction of new experiments and the improvement of existing experiments. These projects must be able to report at various “levels” of activity. This requires a system that will “roll up” budget and cost information to a summary level or “drill down” to a detailed level. With our existing financial system, each project is required to create a structure and reports outside of the accounting system to fulfill these requirements. The new Project Accounting software will have these features as part of the standard functionality. Also, over the years the laboratory has made many organizational changes. The loose mapping of a range of budget code letters to a particular organization has been lost. In the new WBS system, tasks (which replace budget codes) in the same organization will start with the same sequence of numbers. It will be easy to see what activities are related based on their WBS number.

What Does This Mean, Really? All Budget Codes become WBS number strings on 1-Apr-03 You cannot take anything out from stock without a magic number Cheat sheets will be available Pro Card holders may have some new hassles. Training for them will happen Real Soon Now. Taking a limo to the airport requires a new integer number. WBS-to-number “map”: Real Soon Now.

What Will WBS Codes Be? WBS: AA BB.CC.D.E.F.G.H AA: Division or major project BB: Division Beams = 20 AA equals BB unless you are NuMI or some other big project. CC: Department 2-digit number Proton Source Department = 17 Controls Department = 05 D: Projects within Beams Div. E: Run II Sub Projects F: Run II Upgrades (Projects) G: Run II Upgrades (Sub-Projects) H: Run II Upgrades Recycler (Sub-Sub-Projects)

Exact Mapping Out Next Week Proton Source: “ x” or “ x”. “ ” = FBO “ ” = FLO “ ” = FFH (Booster conference travel) “ ” = FFQ (Linac conference travel)

Vacation Planning, 2003 Likely start date for July shutdown: 7/28/03. Incompatible with directive to reduce vacation days by 1-Oct-03, of course. Do everything you can to have your vacation time consumed by the end of July. And tell me ASAP about 2+ weeks off. Your Floating Holiday does not count in your “Maximum Balance Permitted”