Microsoft Excel Spreadsheet Blue Section What is Microsoft Excel?  Powerful spreadsheet program  Four major parts  Worksheets  Charts  Databases.

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Presentation transcript:

Microsoft Excel Spreadsheet Blue Section

What is Microsoft Excel?  Powerful spreadsheet program  Four major parts  Worksheets  Charts  Databases  Web Support

Moving Within Excel

The Excel Worksheet  The Worksheet  Row  Column  Cell  Toolbars  If the toolbar is not displayed, click View, Toolbars

Worksheet Window  Menu Bar  Standard Toolbar and Formatting Toolbar  Formula Bar  Status Bar

Selecting a Cell  Use mouse to move the block plus pointer to the cell and then click  Use arrow keys to select cells  A cell is active when a heavy border surrounds the cell

Entering Text  Entering the Worksheet Titles  Select the cell to type the title in  Begin typing  Your title will look like it is outside its cell boundary

Entering Text  Correcting a Mistake While Typing  If before clicking the Enter box, use BACKSPACE key  Or cancel the entire entry by clicking on the Cancel box or press the ESC key.

Entering Text  AutoCorrect  Corrects two initial capital letters by changing the second letter to lowercase  Capitalizes the first letter in the names of days  Replaces commonly misspelled words with their correct spelling

Entering Text and Numbers  Entering Column Titles  Entering Row Titles (ex)

Calculating a Sum  Select Cell  Auto Sum

 Determining Row Totals  Enter first formula  Use Fill Handle to copy (ex) Using the Fill Handle to Copy a Cell to Adjacent Cells

Any Questions?  What Microsoft Excel Is.  What makes up an excel spreadsheet  Adding Text and Numbers in a Worksheet  Doing Calculations

Formatting the Worksheet  Bolding a Cell (Ctrl B)  Increasing the Font Size  Changing the Font Color of a Cell  Centering the Worksheet Title across Columns  Formatting the Worksheet Subtitle

Formatting the Worksheet  Use AutoFormat to Format the Body of a Worksheet  They are built-in templates included with your copy of Excel  They allow you to make your spreadsheets more professional  Format | AutoFormat

Using the Name Box to Select a Cell The Name box is a tool allowing the user to navigate within Excel The Name box is very useful for navigating within large spreadsheets The moves are based on the column- row coordinate system Ex:( B4 from C7) The Name box is located to the far left, of the formula toolbar

Adding a Chart to the Worksheet  Use the Chart Wizard  It is a 4 step program for creating a chart  It can be found on the standard toolbar, or go to Insert | Chart  Embedded Chart: chart included in a worksheet

Adding a Chart to the Worksheet  4 Step Chart Wizard 1. Chart Type 2. Chart Source Data 3. Chart Options 4. Chart Location

Adding a Chart to the Worksheet  Formatting the information in a Chart  All axis values can be edited, as well as the title, legends, background, etc.

Saving a Workbook  Save As vs Save  Save As: First time save of information, no prior saves, or data  Save: shortcut for updating your previously saved data  Toolbar button  The save button looks like a floppy disk.  This shortcut can even be used for first saves of data

Printing a Worksheet  Toolbar Button: preset specifications created by Microsoft to print your document their way (Portrait, 8.5X11)  File | Print: Allows the user to select the layout, position, margins, etc. of your document before it is printed

Quitting Excel  File | Exit  Close Button

Starting Excel and Opening a Workbook  Method 1:  Start on the desktop, Open Office Document  Method 2:  Start, Programs, Microsoft Excel  File | Open or Open button on standard toolbar

Any Questions  Formatting a Worksheet  Printing and Quitting Excel Spreadsheets  Saving spreadsheets  Inserting Charts  Opening an Existing Worksheet/Workbook