© 2010 Pearson Education, Inc. | Publishing as Prentice Hall1 Computer Literacy for IC 3 Unit 2: Using Productivity Software Chapter 1: Starting with Microsoft Office 2007 Applications

Learning Targets 32.I can start an application and identify common on-screen elements 33.I can open and save a file and close an application 34.I can navigate a document and also insert, select, and edit text 35.I can use buttons and dialog boxes 2 © 2010 Pearson Education, Inc. | Publishing as Publishing as Prentice Hall, Inc.

Learning Targets (continued) 36.I can check the spelling and grammar 37.I can select and format text 38.I can cut, copy, paste, and move text 39.I can use galleries, contextual tabs, and the Quick Access Toolbar 40.I can print documents © 2010 Pearson Education, Inc. | Publishing as Prentice Hall3

Overview Application software is used to accomplish a specific task Microsoft Office is a suite of application software programs Office is a Windows-based application Microsoft Office uses a graphical user interface (GUI) Help is always available © 2010 Pearson Education, Inc. | Publishing as Prentice Hall4

The Microsoft Office Suite Microsoft Word – Word processing Microsoft Excel – Spreadsheets Microsoft PowerPoint – Presentations Microsoft Access – Databases PowerPoint Word Excel Access © 2010 Pearson Education, Inc. | Publishing as Prentice Hall5

6 Starting an Application Windows allows for customized views Main area in Windows is the desktop Applications are housed in an application window The name of the application is shown in the title bar of the window and in the taskbar Most Windows-based programs are similar in design © 2010 Pearson Education, Inc. | Publishing as Prentice Hall

Multiple Applications Running Excel running in the background Two PowerPoint presentations open Two documents open in Word Access running © 2010 Pearson Education, Inc. | Publishing as Prentice Hall7

Switch Between Applications Click an application name in the taskbar to switch between applications Click this icon to switch to Word Click this icon to switch to Access PowerPoint is the active window © 2010 Pearson Education, Inc. | Publishing as Prentice Hall8

Basic Windows Elements Tabs Minimize Maximize Ribbon Insertion Point Vertical Scroll bar Work area Status bar © 2010 Pearson Education, Inc. | Publishing as Prentice Hall9

Microsoft Word Work area Document views Title bar Ribbon Status bar Quick Access toolbar © 2010 Pearson Education, Inc. | Publishing as Prentice Hall10

Microsoft Excel Work area Title bar Quick Access toolbar Status bar Row Column Minimize, Maximize and Restore buttons © 2010 Pearson Education, Inc. | Publishing as Prentice Hall11

Microsoft PowerPoint Title bar Quick Access toolbar Status bar Work area is a slide Ribbon © 2010 Pearson Education, Inc. | Publishing as Prentice Hall12

Opening a File Click the Office button Click Open Locate and select the file or Right-click the filename and choose Open or Create a shortcut on the desktop and double-click it © 2010 Pearson Education, Inc. | Publishing as Prentice Hall13

Opening a File Through Word File type Location on disk Available folders Filename 14© 2010 Pearson Education, Inc. | Publishing as Prentice Hall

15 Saving a File Save As When you want to change the name When you want to change the location When you want to change the name AND the location Save Same name Same location © 2010 Pearson Education, Inc. | Publishing as Prentice Hall

Navigate in a Document Arrow keys – up, down, left, and right Navigation keys – Page Up, Page Down, Home, End Click the mouse Horizontal and vertical scroll bars Scroll box within the scroll bars © 2010 Pearson Education, Inc. | Publishing as Prentice Hall16

Navigate Longer Document Go To command F5 Edit, Go To Find Browse buttons by page by section by figures others © 2010 Pearson Education, Inc. | Publishing as Prentice Hall17

Using Zoom Make text more readable – Zoom in View a document as a whole – Zoom out text © 2010 Pearson Education, Inc. | Publishing as Prentice Hall18

Selecting Text Tips for selecting text When dragging the mouse, don’t let up on the mouse button until you select exactly what you want If the selection is too small, hold Shift and press the right or down arrow key to extend it If the selection is too large, hold Shift and press the left or up arrow key to reduce it If you drag the mouse to the bottom of the page and the page flies by, use the keyboard rather than the mouse © 2010 Pearson Education, Inc. | Publishing as Prentice Hall19

Backspace vs. Delete If the insertion point is to the left of the error, use Delete. If the insertion point is to the right of the error, use Backspace. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall20

Ribbons, Tabs and Buttons Ribbon tabs Dialog box Launcher (Launcher Button) Dialog box Launcher (Launcher Button) Ribbon Groups Clicking a Ribbon tab will display specific groups that relate to that tab Buttons © 2010 Pearson Education, Inc. | Publishing as Prentice Hall21

Inserting Symbols Click here to access more Symbols in Symbol dialog box Symbol button © 2010 Pearson Education, Inc. | Publishing as Prentice Hall22

Dialog Boxes Print Print what? Page 1, OK? OK. The computer requires more information to process your request, so you have a “dialog.” © 2010 Pearson Education, Inc. | Publishing as Prentice Hall23

Find and Replace Text to look for in the document Click this tab to specify what text to replace with Search for the next entry Matching text that Find and Replace found Click Find in the Editing group © 2010 Pearson Education, Inc. | Publishing as Prentice Hall24

25 Spelling and Grammar Incorrect words a spelling checker will not mark: Proper names Jargon, such as legal or medical terms Wrong words, such as “their” for “there” Never blindly accept grammar or spelling suggestions; always proofread yourself © 2010 Pearson Education, Inc. | Publishing as Prentice Hall

Correcting Errors Spelling error Spelling suggestion Spelling shortcut menu Grammar error © 2010 Pearson Education, Inc. | Publishing as Prentice Hall26

Questions? © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.27