QRP Business Plans Bridget Spoo Tetra Tech, Inc ext. 235

QRP Business Plans Why do I need a Business Plan? Why do I need a Business Plan? What is a Business Plan? What is a Business Plan? What Resources are Available? What Resources are Available?

Why do I need a Business Plan? According to the Small Business Administration, over 50% of small businesses fail in the first year and 95% fail within the first five years. In one survey, the top three reasons for failure included: According to the Small Business Administration, over 50% of small businesses fail in the first year and 95% fail within the first five years. In one survey, the top three reasons for failure included: 57 % had no outside guidance 57 % had no outside guidance 67 % had no written Business Plan 67 % had no written Business Plan 71% had not taken any Business Courses 71% had not taken any Business Courses

Why do I need a Business Plan? DoD Guidance –“An accounting and control system shall be established for Recycling Programs that provides detailed management and audit information…” –“The QRP Business Plan must document objective consideration…” DoDI

Why do I need a Business Plan? Audit Results Indicate Audit Results Indicate –Need to Maximize Recycling –Need to Minimize Recycling Costs –Need to Maximize Recycling Revenues –Be more accurate when Reporting Data –Recycling proceeds used incorrectly –Did not generate Positive net Proceeds

Why do I need a Business Plan? How do you Make Your Program Better….. Develop a Business Plan

What is a Business Plan? Decision Making Document Decision Making Document Keep your Program on Track Keep your Program on Track Meet Goals Meet Goals Operational Requirements Operational Requirements Roles and Responsibilities Roles and Responsibilities Record Keeping Record Keeping Material Markets and Marketing Material Markets and Marketing

What is a Business Plan? Financial Documentation Financial Documentation –Cash Flow –Income Projections –Break-Even Analysis –Performance Analysis –Balance Sheets Supporting Documentation Supporting Documentation –Cost Benefit Analysis –Job Descriptions –Contracts –Spreadsheets

Sheppard QRP Fix Plan Mission Mission Cost-Benefit Analysis Cost-Benefit Analysis Materials/Collection Materials/Collection Financial Management Financial Management Operations Operations Roles and Responsibilities Roles and Responsibilities Marketing Strategies Marketing Strategies Records Management Records Management

Sheppard QRP Mission To minimize the amount of waste discarded in landfills; To minimize the amount of waste discarded in landfills; Increase the percentage of waste that is recycled; Increase the percentage of waste that is recycled; Support Affirmative Procurement policies; Support Affirmative Procurement policies; Expand the education program with a focus on public awareness in support of recycling and composting programs; Expand the education program with a focus on public awareness in support of recycling and composting programs; Manage a break-even or better recycling program; and Manage a break-even or better recycling program; and Comply with federal, state, local, DoD, and Air Force regulations and policies. Comply with federal, state, local, DoD, and Air Force regulations and policies.

Cost Benefit Analysis

Materials and collection

Financial Management

Roles and Responsibility

Marketing Strategies

Records Management Item Description Item Description Weight Certificates Weight Certificates Shipment Receipts Shipment Receipts Sales Prices Sales Prices Payment Dates Payment Dates Deposit Records Deposit Records Cashiers Records Cashiers Records Check Copies Check Copies Expense Records Expense Records Training Records Training Records Audits Audits Management Reviews Management Reviews Cost-Benefit Analysis Cost-Benefit Analysis Meeting Minutes Meeting Minutes List of Buyers List of Buyers

Records Management SF 1080 DD

Lackland QRP Business Plan Completed in 2003 Completed in 2003 Developed Spreadsheets to Analyze Costs Developed Spreadsheets to Analyze Costs –Profit and loss statement (historic and current) –Profit and loss statement (projections) –Salaries/Contract costs –Investment budget –Sales by month

Lackland QRP Business Plan Update Plan Update Plan Develop an Improved Database Develop an Improved Database Focus on Making the database user friendly Focus on Making the database user friendly –Only need to input items once –Generate DRMS Turn-in Documents –Track Sales –Calculate Cost Avoidance, Diversion Rate

Available Resources Small Business Association Small Business Association – asic.html USAF RRRP Guide USAF RRRP Guide –Draft QRP Guide Sheppard AFB QRP Fix Plan Sheppard AFB QRP Fix Plan Lackland AFB QRP Plan & Database Lackland AFB QRP Plan & Database –Update available by Dec 2005

QRP Business Plans Questions? Bridget Spoo ext 235