A Journey through the Seas of Tenure, Permanent Status, and Promotion at the University of Florida 2012: Angel Kwolek-Folland, Associate Provost for Academic Affairs

Agenda Introduce Provost Office role in University oversight of tenure, permanent status, & promotion process Outline the University of Florida’s tenure, permanent status & promotion process Provide sources for information List contacts for questions

University Oversight Provost is Vice President for Academic Affairs – whole university, including IFAS and Health Science Center Provost’s Office interprets and implements regulations and agreements related to promotion and tenure for the campus Provides workshops and issues “Guidelines” each year for the promotion and tenure cycle Manages the University-level review process Associate Provost for Academic Affairs acts under direction of Provost to manage T&P process

Observations Every university that offers tenure or promotion has its own, distinct process that is a mix of: Professional and disciplinary standards and practices Institutional regulations and culture Applicable state law and relevant collective bargaining agreements UF’s process includes: A dossier created by the candidate Independent review at department, college, and university levels Decisions by President and Board of Trustees

Areas for Distinction 3 Broad Categories for evaluation: Teaching Research Service Extension and clinical activities normally folded into teaching, research or service Require “distinction”: Two areas Normally teaching & research University, Department & College guidelines clarify expectations and “distinction”

Timing of Candidacy Mid-career review for tenure-accruing You must be nominated for tenure or permanent status by beginning of last year of probationary period, although you may elect earlier consideration. You can go forward “when ready.” Consult with chair, faculty mentor(s), and others about your “readiness.” If you want to put your case forward, your chair should do so if you are eligible for tenure, permanent status, and/or promotion.

The Dossier’s Journey April—June prior to cycle year solicitation of letters (you and chair) Your Hands  preparation summer prior to cycle year Department Faculty for Review and Vote  Chair for Letter  fall of cycle year College Committee for Assessment  Dean for Letter  fall of cycle year Academic Personnel Board  spring of cycle year President  May approves promotion, recommends tenure/perm status Board of Trustees  June approves tenure

Academic Personnel Board Advisory to President; recommends via consensus 3 elected by Faculty Senate, 3 appointed + Vice President for Research; Associate Provost as Secretary All tenured Professors or Distinguished Professors Disciplinary representation Meets January – May, 2 hours/week ~240 cases/year includes all faculty titles; average dossier 60 pages May address inquiries to dean, chair or candidate

Communication If, for any reason, questions arise at any point in the review process, you need to be available to respond. You will know when your dossier goes to the college and APB because you will see your chair’s and dean’s letters. After that, you may hear nothing until the President communicates the decisions to you in June.

Scholarly Impact Demonstrating scholarly impact Expectations for tenure and promotion to associate professor are different in degree than for promotion to professor Evaluators address different contexts: impact on department, college, university, national and/or international profession, discipline; teaching, research, service “Translating” your work Evidence of scholarly impact varies somewhat from discipline to discipline

Tips for success Identify your program, niche, or specialty – focus, then strive to be a national/international leader Identify what constitutes excellence in your field (journals, grants, performance venues, conferences, books, teaching) and aim to be there Set goals and mileposts—keep a stream of work flowing into the pipeline Review the promotion, permanent status and tenure guidelines Use your resources--colleagues, workshops, in-service training, mentors, leaders in your unit and college Assignments– talk to your chair: effort recorded should accurately reflect your assignment

On-Line Pilot: UF is moving the “paperwork” and tracking of the promotion, tenure and permanent status process online – OPT. Uses the common environment of myUFL Groups using the system : colleges of Agriculture, Dentistry, Fine Arts, Health & Human Performance, Journalism, Nursing, Pharmacy, & Vet Med, and Museum of Natural History Anticipate whole campus in OPT by cycle

Sources of Information for “Guidelines and Information Regarding the Tenure, Permanent Status and Promotion Process for ” for UF Regulations on tenure and promotion process, permanent status, P.K. Yonge, and County Extension Faculty for UF College of Medicine information, Handbook, and guidelines for IFAS

T&P Contacts Your Chair or College Associate Dean Angel Kwolek-Folland, Associate Provost and Secretary to the APB Janet Malphurs, Assistant Director, Human Resources, Academic Personnel, Marjory Kovacevic, Coordinator, Faculty Academic Programs, College of Medicine, Mary Anne Morgan, Director, Human Resources, IFAS,