Division of Alcoholic Beverages and Tobacco Beverages Shipped To/Within Florida

New Electronic Reporting The three paper forms representing Beverages Shipped To/Within Florida – Malt Beverages, Wines, Spirituous Beverages - have been combined into one electronic report.* The data entered into the three sections under the Shipment Detail tab will be automatically transferred to the Review & Confirm tab. This last tab allows for a final review before the report is submitted via EDS. * NOTICE: THE "BEVERAGES SHIPPED TO/WITHIN FLORIDA" REPORT IS FOR TRANSACTIONS OF SALES TO DISTRIBUTORS/WHOLESALERS ONLY. IF YOU HAVE DIRECT SALES TO FLORIDA CONSUMERS, CONTINUE REPORTING VIA PAPER.

Key Points to Know Electronic reports are also due by the 10 th of each month. It might be necessary to turn off the internet pop-up blocker in order for EDS to function correctly. If a license has not already been assigned to an out of state business, contact the ABT Help Desk so that one may be created. Domestic Wine is considered wine that is produced within the state of Florida with fruit grown exclusively in Florida. Imported wine is considered wine produced outside of the state of Florida with fruit grown inside and/or outside the state of Florida.

Log in with the user id and password provided through the EDS registration process and click on the Login button. If you have not registered, click on the New User? link. If you cannot remember password, click on Forgot Password? Logging Into EDS

Click on the link under File a New Report. Filing a New Report

The General Information tab will auto populate based upon the information provided during the registration process. Red asterisks denote required fields. A Reporting Period month and year must be selected. A selection from the Amended? drop down box is also required, but defaults to “ No ”. Only if the report gets amended and resubmitted, should “ Yes ” be selected from the drop down box. Add the Report Submitted By name, which is the person who has verified the submitted the information. The Address is that of the person entering the report. The Filer address is optional. Filling out the General Information Tab

Shipment Detail Screens Information needed: Name of consignee (buyer) Consignee’s city location Invoice date Invoice number Quantity of product Beer: Report per individual units(cans/bottles). Do not enter per case. Wine & Liquor: Report per volume (gallonage).

Review & Confirm All information from the Shipment Detail screens are automatically brought forward to populate the Review & Confirm tab. Review & Confirm: Review and confirm that all data is correct then select Save.

Helpful Hints Save your report often. If you are keying in a large amount of data, save often. This helps guard against data loss and is considered a “best practice”. TIP: If you are going to pause the report activity for more than ten minutes, save the report and close out of EDS altogether. To resume your report, log back in and open the report from the Saved Work link.

Saving a Report Once Save has been selected a “Data has been saved successfully.” message will appear.

Accessing a Saved Report Once a report is saved, it can be accessed under the Saved Work area of the Home screen or under the Saved Work area under My Reports.

Report Detail

Shipment Detail The Beverages Shipped To/Within Florida report provides sub tabs under the primary Shipment Detail tab for the purpose of reporting shipment information for each type of beverage: Beer, Imported Wine, Domestic Wine and Liquor.

Using the Lookup Feature A Florida License/Permit # or the Name of the Consignee (recipient) is necessary before any transactions can be entered. Start using either piece of information into the appropriate field and select Lookup next to that field. Use caution regarding the name option as spelling differences or spacing issues will prevent the correct data from populating. For the name field only, a the first part of the name followed by the % sign to start a wildcard search, providing a greater chance of finding the licensee.

No Results Using the Lookup Feature If an invalid or unrecognized license number is entered, a red error message displays, “ Invalid License # for this report! ” or “ No matching record found for this License Number! ”. A licensee’s name and/or their license number can be verified by navigating to the list of beverage distributors on the Division’s site. If a user is planning on filing via file transfer protocol (FTP), instructions can be found at the following uniform resource locator (URL):

Multiple Lookup Results In the event of multiple returns from using the Lookup feature, a popup window will appear with possible options based upon the search criteria. Select the appropriate row and the fields on the Shipment Detail tab will populate with the licensee’s information. The Valid Until column will only return a status of “Active” or an expired date value. An expired date in this column means that the actual license expired two months prior to that date and can no longer be used in EDS. If a transaction occurred within that two month time frame, contact EDS Support at The columns can now be sorted using the triangles in the column headers, but the default sort is by business name. The triangle of a sorted column will appear grey and only one column can be sorted at a time. An arrow pointing down shows a sort in descending order. A upward arrow represents an ascending order sort.

Multiple Lookup Results - Continued Search Within Results allows the user to filter the search results locally. The filter functionality will hide rows that do not match the filter criteria. The filter will match across any column value. If the user does not see the needed license, select Cancel and contact the EDS Help Desk at Supply the name and address of the business if possible.

Entering Transactions Once the required data has been entered, select the Add Transaction button. If all data has been entered correctly, then a message stating, “Successfully added beer transaction.” will be displayed. The quantities will be summed within the Summary at the bottom of the screen under the individual transactions. If data has been incorrectly entered into the fields at the top of the screen, Clear All will remove the information above that button. If all of the required fields have not been completed, EDS will flag those empty fields and block the transaction. These steps should be duplicated for any other type of beverage shipment.

Entering Transactions - Continued Key in all Transaction Types on your report. Totals will show at the bottom. Make certain to key all of the report types ( Beer, Imported Wine, Domestic Wine and Liquor ) necessary to complete the report.

Deleting Transactions An entry cannot be changed; it can only be deleted using the red radio button at the far right of each entry. After an entry has been deleted, EDS will display a message stating that the deletion was successful.

Review & Confirm Review the information one more time for accuracy, then select Save. Once the report has been saved, select Submit Report.

Accessing a Saved Report Accessing a saved report can be accomplished either through the Home screen or through My Reports.

Amending a Report A submitted report can be amended and resubmitted if necessary. From either the Home screen or under My Reports, select the report that needs to be changed. On the General Information tab, open the drop down box next to the Amended? field and select Yes. Next, navigate to the specific area and make the needed changes. Once the changes have been made, select Save and resubmit the report.

Confirmation of Submission After you select Submit a popup box will ask for confirmation of the request. Once OK is selected, the next screen will provide a Confirmation.

Resources You may research license/permit numbers from the Alcoholic Beverages and Tobacco’s webpage: For more information on filing electronically:

Technical Support Contact EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.