RAAA Soccer Board Meeting & Minutes 1/28/2015

Minutes – Part 1 Introductions 2015 Soccer Fields (Slide 6 for details) We reviewed the field allocations for We have the proper amount of space for this season and feel good about being able to accommodate all of the kids. Ryan will send the allocations to David C. for review. There are additional follow-up questions that we have for him as well. We need to be aware of REV Flint. Ryan will coordinate with REV. New Uniform Vendor (Slide 7 for details) Universal Athletic will be the new uniform vendor for We selected two packages based on age groups. Pre-K through 3 rd grade will wear a kit similar in style to last year but with an improved material. The 4 th through 9 th graders will wear an updated kit with a third color and a fun, unique style. You can review these samples on slide 7. The total cost for the new uniform package is projected at $20,392 inclusive of all fess, taxes, and shipping charges.

Minutes – Part Fees/Budget/Registration Review (Slide 8 for details) We reviewed participation projections and financials for the upcoming season. Ryan and Ann will review the proposal with the finance committee on Monday, 2/1. We have adjusted the fee structure for the 2015 season and beyond. League fees will be $65 (Pre-K to 3 rd ) and $80 (4 th to 9 th ). This change is reflective of the additional costs for these age groups including uniform and referee costs. Soccerfest & the Jamboree will remain relatively unchanged for 2015 MN United Partnership We have agreed to partner with MN United, Minnesota’s professional team. We are very excited about this new relationship. More details in the near future but the highlights include: player appearances at Soccerfest, coaching clinic assistance, sideline passes for the kids, and tickets to games.

Minutes – Part 3 Milestone Dates We made decisions on most dates throughout the season. More details to follow. Pre-Season (March 10 th – July 5 th ) Registration Opens March 9 th / Closes May 17 th Waitlist will be available on May 27 th Teams will be assigned by May 27 th to place the uniform order on May 29 th. Uniform pickup will be on June 26 th. Parent Meeting is on June 24 th. Details to follow. MYSA Training & Coaches meeting will be held on June 20 th Soccerfest will be held in early May, firm date to follow. Regular Season (July 6th – August 20 th ) The season will run July 6 th through August 20 th Board & Website Ryan will communicate with Brian to make updates to the website for the 2015 season. Teresa Joseph will take over as fundraising coordinator on the RAAA Soccer board. Ryan will communicate with Jeremy on the fields coordinator position. Ryan will communicate with the board at large on their involvement in the program.

Meeting Agenda Introductions 2015 Soccer Fields New Uniform Vendor 2015 Fees/Budget/Registration Review Milestone Dates Pre-Season (March 10 th – July 5 th ) Regular Season (July 6th – August 20 th ) Board & Website Closing

2015 Soccer Fields # of Teams Per NightField Size # of FieldsLocationNotes PreK/K1260' x 90'6Diamond Path LY K 56 Males x 2 for PreK added/growth = 112 = 12 teams 1st1060' x 90'5DCTC LY 85 1st grade females + 10% growth = 94 players = 10 teams; plenty of parking for 10 teams 2nd/3rd1490'x150'7 Flint Hills (2 full size fields broken into 7- 8 smaller fields) Best location for parking to keep 2nd/3rd grade at 1 location 4th/5th10 150' x 210'5 Meadows, Camfield, Kidder, Winds, Chippendale8 female teams LY for growth = 9-10 teams in th-9th8 210' x 330'4 2 Fields at RMS, Jaycee, DCTC Stadium Field 8 Female teams LY; LY teams were on small side so even with growth would just add more per team Jaycee, DCTC, and Flint Hills - prior to 7:45pm is RAAA and 8pm and later is REV We need to coordinate with REV the first two weeks of season. There is plenty of daylight so we can have two 6-9th grade practices on same field in one night if REV needs fields. We may have to coordinate with college game at DCTC stadium field on the last week of the season. Would the City provide smaller goals (4' x 8') at DCTC for 1st graders? Would the city provide the 4th/5th grade goals (7' x 21') at Meadows and all other City locations?

New Uniforms Universal Athletic Propose using 2 packages (# 1 for PreK-3 rd / #3 for 4th-9 th ) Includes player name & RAAA logo any color, packaged by team Pricing is driven by fabric performance & quality Pricing is inclusive of all taxes, fees, & shipping 4 week lead time for initial order (late orders are a quick turnaround) Total cost: $18,944

2015 Fees/Budget/Registration Review Projecting 972 participants (7.5% increase to LY) Pre-K to 3 rd Grade – 610 Increased team counts for 1 st grade 4 th Grade to 9 th Grade – 362 Est. 54 scholarships Fee Structure $65 for Pre-K to 3 rd $80 for 4 th - 9 th (incremental $15/kid for referees & improved kits) Uniform Costs Packages of $18/$26 - $20,392 Referee Costs - $7,405 Soccerfest & Jamboree - $6,550 MN United Partnership - $3,000 Decreases budget surplus by $4,000

Milestone Dates Pre-Season (March 15 th – July 5 th ) Review Registration open/close dates Team formation & Scheduling timing - Uniform ordering & distribution - Parent Meeting / PCA / Coaches Meeting - MYSA Training - Soccerfest - Regular Season (July 6th – August 20th ) Pictures - Cherry Berry - Jamboree - Awards/Medals -

Board & Website Open Board Positions Uniforms Coordinator Fields Set-Up Fundraising w/ Sports Authority & Cherry Berry Website Info & Updates July 7th – August 20th Girls play Tuesday and Thursday and Boys play Monday and Wednesday 6pm start. Pre-K/K & 1st Grade play for 1 hour. 2nd - 9th Grade play for approximately 1.5 hours. Start times vary for 6-9th grade. Soccer cleats are suggested. Shin guards, soccer ball and water required. All other equipment will be provided by RAAA. Males & Females in Grades K-9 for upcoming school year are eligible. Pre-K children must be 4 years old by TBD. Parent Meeting – June Coaches Meeting/Clinic – June MYSA Coaches Training – June Pictures – TBD at RHS Pond (back-up location is RMS Middle) Cherry Berry Fundraiser – TBD Girls Jamboree (3 v 3 games for 2nd-5th grade girls) - TBD RAAA Night for Irish Women’s Soccer – TBD ANYTHING ELSE FOR THE WEBSITE?