Assuring the College is Safe David Forbes October 2008

BACKGROUND New SMS launched in Sep 07 H&S responsibility of line management DSO’s and Safety Dept provide specialist advice

Requirement Key element of any Management System is Monitoring and Reporting A Means of providing assurance at every level that the College is safe

Requirement - 2 A reporting system that gathers information through line management Allows line management to fulfil their responsibilities Not overly bureaucratic Uses systems that are or should be in place Supported by reports from Safety, Occ Health and Fire specialists

H&S REPORTING STRUCTURE

H&S Committee Reports

Risk Control Systems College SMS is based on HSG 65 Entirely appropriate for normal activity Higher risk activities are covered by HSG 254

Process Safety – HSG 254 Traditional H&S KPI’s are generally lagging indicators Typically trends in accidents and near misses With some activities no accidents are acceptable These require both Leading and Lagging indicators

College Implementation In March 2008 a pilot group of 5 high hazard areas was identified: Biological Radiological Chemical Construction Fire. A working group was established and have now identified 6 primary Risk Control Systems: Activity management Operating procedures Equipment, facilities & Infrastructure Staff competency Access control Emergency procedures Leading and lagging indicators have been identified for each of these RCS

Leading Indicators Level 1 RCS Level 2 RCSLeading Indicator ProcessLagging Indicator Process Activity Manageme nt Formal Approvals for new work from the College (internal) Documentary evidence of approval on file Retrieval of database or hard copy information Incident due to unapproved work Planning Manager’s review Formal Approvals for new work from the Regulators (external) Documentary evidence of approval on file Retrieval of database or hard copy information Incident due to unapproved work Incident investigatio n Governance: Relevant staff formally appointed and aware of their responsibilities Letters of appointment, job descriptions and person specifications Documentary evidence of approval on file Retrieval of database or hard copy information Incident/accid ent/ near miss Incident investigatio n Lone working procedures: Local arrangements in place and lone working implications considered in SoPs & risk assessments Documented building arrangements Documentary evidence of approval on file Retrieval of database or hard copy information Incident/accid ent/ near miss Incident investigatio n Change managementDocumentary evidence of approval on file Retrieval of database or hard copy information Incident/accid ent/ near miss Incident investigatio n

Next Step Gather the information!!!! Locally held Plethora of systems Difficult to collate coherently

Next Steps Implement a pilot scheme Jan 09 Biological safety »CL 3 Labs

Questions