4-H Science and Access Data

4-H Science  Collecting 4-H Science data within Access  “4-H Science Ready”  4-H Science Checklist  How to answer “4-H Science Ready” questions Dosage  What dosage is  Why dosage data is being collected  How to answer dosage questions within Access Programs, projects and activities  Distinctions between the terms Today’s Topics 2

4-H Science 3

A 4-H Program is a series of events that involve both project and activity participation. In Access we are tracking 4-H projects and activities and are interested in identifying which are 4-H Science Ready. Programs, Projects and Activities 4

Purpose of collecting this data  Help share the big picture of 4-H  Aids in capturing whole 4-H experience for record books  Enriches data available for staff reports  Identify participants in 4-H Science Ready Programs (returning and newly enrolled)  Gain a better understanding of the 4-H population 4-H Science Ready Participation 5

Applies to any 4-H Projects or Activity under any Mission Mandate 4-H Science Ready 6

Is your project or activity “4-H Science Ready?” 7 Purpose of 4-H Science Checklist  Guides efforts in developing high quality programs Utilizing the 4-H Science Checklist when determining yes or no  Checklist is a guide to determine if the project or activity meets the criteria for a 4-H Science Ready experience

What is “4-H Science Ready?” 8 Programs that… 1. Are based on Science standards 2. Target the development of science abilities 3. Integrate essential elements 4. Are led by trained staff and volunteers 5. Engage youth in experiential and inquiry based learning 6. Target 4-H Science Logic Model Outcomes Additional information on Checklist items can be found at

4-H Science Checklist 9 1. Programs based on National Science Standards  Does the program utilize curriculum that targets science standards?  Do a majority of the activities in the program target science standards?  To what extent does the program target science standards?  (Always, Often, Sometimes, Rarely, Never)

4-H Science Checklist Opportunities to improve Science Abilities  Do the program activities intentionally target one or more of the science abilities?  Does the delivery of the program include strategies planned to develop or strengthen one or more of the abilities?  To what extent does the program target science abilities?  (Always, Often, Sometimes, Rarely, Never)

4-H Science Checklist - CORE Integration of the Essential Elements of Positive Youth Development  Does the program intentionally provide youth opportunities for belonging, independence, generosity and mastery?  Does the program integrate the essential elements appropriately?

4-H Science Checklist - CORE Experiences led by trained, caring adult staff and volunteers  Is the program delivered by staff and volunteers trained in positive youth development practices?  Is the program delivered by staff and volunteers trained in best practices for delivering science content?  Does the program have access to content experts?  Does the program utilize youth as partners?

4-H Science Checklist - CORE Activities are led with an experiential approach to learning and activities utilize inquiry  Does the program intentionally utilize these approaches?  Are a majority of the activities delivered through these learning strategies?  Are these approaches utilized when appropriate?

4-H Science Checklist Programs target the outcomes of the 4-H Science Logic Model and consider the appropriate frequency and duration  Do the program outcomes align with one or more outcomes of the 4-H Science Logic Model?  Are the program hours appropriate for accomplishing the intended outcomes?

Determine who is the appropriate person to assess if your 4-H project or activity is 4-H Science ready  In some instances 4-H Science Ready projects and activities are pre-determined a the State level.  Other projects or activities may only be 4-H Science Ready in specific counties.  4-H Agents and Educators should work with project and activity leaders in making determinations  Questions can be referred to the 4-H Science liaison in your state Whose decision is it? 15

Analyze program on content and context Compare checklist items to  Curriculum used  Activities  County and State Activities  Club or Group Activities  Activities done at home  Participation Structures  Program Context  Incorporation of the Essential Elements  Use of Experiential Learning and Inquiry How to assess your program? 16

Curriculum Used Activities Participation Structure (Context) County and State Club and Group Done at Home Led by Trained Staff/Volunteers XXXX Science StandardsXX Science AbilitiesX LM OutcomesXX Essential ElementsX Experiential and Inquiry XXXX Example 17

Where do I check “4-H Science Ready”? 18 Project Data Management Activities Data Management

Where do I check 4-H Science Ready from a State Account? PROJECTS and ACTIVITIES 1.Data Management box, select Project or Activity 2.Alias Map (upper left corner) 3.Click on National project, State project, then find county project 4.Select “Edit” 19

Where do I check “4-H Science Ready” from a County Account? PROJECTS and ACTIVITIES 1.Data Management box, select Project or Activity 2. Select “Edit” next to county Project or Activity 20

Where do I check “4-H Science Ready?” 21 5.Check Yes or No 6.Refer to “What does 4h Science Ready mean?” if not sure

In the future  Creating a new county project or activity  You will be required to answer yes or no to “4-H Science Ready?” before being able to save new entry In the past  Adding 4-H Science Ready information to existing projects and activities within Access  You will need to edit existing projects and activities to include 4-H Science information How do I address “4-H Science Ready” with in Access? 22

How to address “4-H Science Ready” changes within Access? 23 1.Complete the changes at County level  County staff will make necessary changes in-house 2.Send information to National 4-H Council  A spread sheet can be provided to a county with a listing of all their 4-H programs  Export link – County level project and activity  Check ‘yes’ or ‘no’ to programs and activities that are 4-H Science ready  Send spread sheet to National 4-H Council for input Reminder will be posted on Dashboard

Dosage 24

What is Dosage? 25 Dosage is a combination of  Frequency  How often are youth engaged? (meet once a week)  Intensity  How much time is invested in each session? (meet once a week for 1 hour)  Duration  Over what period of time do you meet? (meet once a week, for 1 hour, for 1 year).

Why is Dosage Important? 26 Why is collecting dosage important?  Better understand the level of dosage needed to achieve intended outcomes  Design 4-H programs and activities to reflect appropriate levels of dosage

Reporting Dosage in Access 27 Project  How many days or weeks does the project take annually?

Reporting Dosage in Access 28 Youth-specific project Annual hours spent  How many hours did this youth spend on project in 1 year? Project start/end date  When did this project start and end?  These dates can be the same for every youth who participated in a project offered during a specific time period during the program year.  Entering exact start dates if available per member is also ok.

Reporting Dosage in Access Youth-specific activity Activity start/end date  The same date will be used for every youth who participated in this activity Total Participation  How many days or weeks total did youth participate in between the activity start and end date 29

Tracking New Members 30 Enrollment Date  Tracking new members  Date enrolled  Data management/people/Add or Edit

Questions? 31

Thank You! 32