KRISTIN SMIGIELSKI AND BRIANNA GREGG UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN Using Online Resources to Help Enroll Transfer Students AACRAO Conference 2012

Online Resources Used in our Admissions Office Transfer Handbook Transfer Requirement Directory Transfer Articulation Guides Course Articulation System eAdmit TM Counselor Website

Transfer Handbook Only resource available for students to see requirements Paper copy in office or as a PDF online Only UIUC course rubrics and numbers Students run equivalencies

Example of Transfer Handbook page

Transfer Handbook Updated every summer-new version goes live August 1 st Difficult to maintain if changes are made after August 1 st Time consuming formatting Need updates from colleges two months prior to live date

Transfer Requirement Directory (TRD) Created in 2010 Simplified version of the Transfer Handbook Provides application information Lists the GPA and course requirements (course titles only)

Intro Page of TRD

TRD

TRD Benefits Simplified picture of transfer requirements Displays closed programs for spring Basic information listed  Application deadlines  Application requirements  Admission notification

Transfer Articulation Guides Started in 2009 with 12 community colleges By the fall of 2010, all 48 community colleges in Illinois were live No more guess articulations Useful to both students and counselors

Articulation Guide Example

Transfer Articulation Guides Updated every summer by admissions staff Goal to have all guides updated by September 1 st Layout concerns

Online Course Articulation System Former process Who is involved in Articulation Why the need for change

Course Articulation Created online system to send course articulation reviews to the Colleges Saves paper and time Quicker turn-a-round time Automated notification to college for new review in queue College can add comments or request more information

New Select Institution Select Department Attach Syllabus Submit for Review

Awaiting Department Reviews Department Review Track Progress Communicate with Colleges

Awaiting College Review

Courses Needing Additional Information Prompts Submit more Information

Courses Sent to the Wrong Department Wrong Department Review Re-Route Courses

Completed Reviews Awaiting CA Sign-Off New Articulation Rules Final Approval

Notification to Community College/4 yr School Electronic document sent to the college or university indicating how the course submitted will articulate to our campus. This electronic document is used in lieu of Form 13. Information includes transferability (yes/no), equivalency, satisfaction of General Education requirements.

eAdmit TM Homegrown system-built by OUA staff Implemented paperless system for admissions cycle Scanned transcripts and other materials

eAdmit TM Goals  Cut down on paper!  Do more with less (more automation and increased workflow) Benefits  Built by us with in-house resources  We can change it over time as we see the need Changes before we got started  Google Chrome  Dual monitors  Access (use same login and password information for university system)

Application Review Benefits All review takes place in eAdmit Mobil Ability Lost Files Send files to other reviewers electronically See the whole picture Tracking progress of individuals or groups Ensure consistency No more pesky paper cuts

Counselor Website Currently implemented for HS guidance counselors Each school is provided with a unique login  Counselors can monitor students’ application status  Counselors can view the decision as well as scholarships awarded Hope to have this up and running for community college counselors in the near future

Thank you for attending! Kristin Smigielski Brianna Gregg Assistant Director Admissions CounselorUndergraduate Admissions