AIAA Northern Ohio Section Council Meeting Kevin Melcher Vice-Chair, AIAA NOS

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 2

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Assets (Money Entering Control Volume) : Liabilities (Money Exiting Control Volume) : Cash Balance as of 3/1/2014 Expenses: Savings Account:$19.03NumberDescriptionAmount Checking Account:$13, Akron Area Engineers Week/Mailed to Brent Sisler$75.00 Total:$13, Roger Tokars/YP Event at Winking Lizard - Lakewood$ Northwest District Science Day/NWDSD - Check to J. Csank 2/27/14$ Income: 1107/NEOSEF - Check to J. Csank 2/27/14$25.00 NumberDescriptionAmount1108/NEOSEF - Check to J. Csank 2/27/14$ Cat III for University (Connolly)$ Kevin Melcher/For Feb NOS Council Meeting$ aHallion lecture$ Silver Service Catering/For Hallion lecture 3/17/14$ Mar 2014 Dividend$1.60 Total: $1, Cash Balance as of 3/31/2014 Savings Account:$19.03 Checking Account:$12, Total: $ Total:$12, Old Business / Treasurer’s Report (1/3) 3

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Pending Credits: Pending Debits as of 2/28/14: Savings Account Balance = $19.03 Checking Account Balance with Pending Credits and Debits = $11, Old Business / Treasurer’s Report (2/3) b28-Mar-14$ Hallion lectureAl JuhaszLunch/Dinner Programs Hallion lecture 3/27/14 income (personal check caused delayed deposit date) 1104$ Feb-14 Precollege Programs $ 75.00NEOSEF - Check to J. Csank 2/27/ $ Feb-14 Precollege Programs $ 75.00NEOSEF - Check to J. Csank 2/27/ $ Feb-14 Precollege Programs $ 75.00NEOSEF - Check to J. Csank 2/27/ $ Feb-14 Precollege Programs $ 25.00NEOSEF - Check to J. Csank 2/27/ $ Mar-14Jason WolfOther Programs (specify)$ CVD $ Mar-14Roger TokarsYoung Member Programs$ 89.00Business card event 1114$ Apr-14CTSCProf Development Programs$ CTSC dues 1115$ Apr-14Jim GillandSection Council Meetings$ 80.09For Mar NOS Council Meeting

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Old Business / Treasurer’s Report (2/2) Budget CAT I CAT III Fees Charged Donation NET INCOME/(EXPENSE) $ $ - CAT I & II CAT III Fees Charged Donation INCOME TOTALS $ 4, $ 2, $ 6, $ Section Rebate $ 4, $ - CAT III Rebates $ 2, $ - Dinner Meeting Fees $ - $ 2, $ - YAD 2013 $ - $ 4, $ CAT I CAT III Fees Charged Donation Actual Costs Remaining Budget Percent Spent EXPENSE TOTALS $ 3, $ 2, $ 6, $ $ 2, $ 2, % AdminsitrationMelcher $ 1, $ - $ $ 1, $ % SecretaryLitt TreasurerCornell CommunicationsWong $ $ - 0% Dinner MeetingsGilland $ $ - $ 2, $ - $ $ (150.00)133% Honors & AwardsBailey $ $ - $ % MembershipMelcher $ $ $ - $ $ % Propulsion & Energy ForumLitt Public PolicyAbott $ - $ $ - $ $ -100% STEM K-12Kleinhenz $ - $ $ 4, $ $ (156.77) $ % Student Branch/CSUGerges Student Branch/CWRUMuff TechnicalJuhasz UniversityConnolly $ $ $ - $ $ 1, % Young ProfessionalsTokars $ $ $ - $ $ %

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 6

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Membership Report (1/2) 7 (+3) (-1)

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Membership Report (2/2) 8 Student membership up by 4 members in MAR and growing. Way to go NOS Student Branches! (+4) (No chg)

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 9

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/ Council Members (Proposed) Council Position Section ChairMelcherGilland Section Vice-Chair / D.L.GillandCornell Section Past-ChairSagerserMelcher SecretaryLitt TreasurerCornellPastor-Barsi Vice-TreasurerPastor-BarsiTBD Communications ChairWong Honors & Awards ChairBaileyTBD Membership ChairVacantCsank Public Policy ChairAbbottAbbot Technical ChairJuhasz STEM ChairKleinhenz University ChairConnolly Young Prof. ChairTokars

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/ Council Members (Proposed) Plan on discussion to approve proposed Council during May 20 th meeting Actions  By 4/29 …  Send any concerns to Melcher & Gilland  For anonymity, send concerns to Litt 11

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  NOS Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 12

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Electronic Payments (1/4) Pros  Electronic payments helped to minimize cash on hand. This is very good for safety/security concerns.  Electronic payments also allowed the Treasurer to NOT have to be present at the check-in table during the dinner and before the lecture. However, SOMEONE still had to be there to hand out nametags and check people in for dinner. In the case with Hallion, that person was an OAI employee.  Electronic payments with a deadline helped minimize the “no- show” situation where people RSVP but don’t show up. This costs NOS money in food ordered but not paid for.  Century Federal Credit Union does work with PayPal 13

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Electronic Payments (2/4) Cons  Implementation: It is believed but not confirmed yet that our current section website will not support electronic payments. Long term we would probably require a new website. 14

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Electronic Payments (3/4) Payment Options  PayPal – 2.9% +$0.30 per transaction ($0 monthly)  Google Checkout – 2.9% +$0.30 per transaction ($0 monthly)  ProPay – them for more information  Network for Good - 3%-5% per transaction  DonorPerfect - $59/month  The Raiser’s Edge/Blackbaud – them for more information  Intuit QuickBooks - $0/month, Swipe qualified rate: 2.4% +$0.25, Keyed qualified rate: 3.4%+$

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Electronic Payments (4/4) Recommended path forward  Use PayPal  Develop a new NOS website (hyperlink to it off the existing site) –Pros »If we want to move forward with electronic payments we may have no other choice »Young Astronaut’s Day needs a home »A site that potential new members could go to without having to log into the aiaa.org site –Cons »Up front time sink to create the new site 16

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  NOS Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 17

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 NOS Activities for P&E Region III Display STEM Outreach Event Science Fair Posters (possibility) Tour of NASA Glenn Facilities  Recent request by General Chair, Mike Heil 18

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/ Awards Submissions Annual Report due 5/30 Request inputs from each Council member by 5/16 For each activity in your area include:  3-5 sentence description  Date, Time, Location  Cost – CAT I / CAT III  Attendance Examples on NOS siteNOS site Other Award assignments:  Audit-Budget Report - Cornell  Outstanding Event - Kleinhenz/Csank (received)  Harry Staub (STEM) Award – Kleinhenz/Csank  Communications Award - Wong  Public Policy Award – Abbott  Young Professionals – Tokars  Membership – none  Career/Workforce Dev. – none Forms found herehere 19

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  NOS Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 20

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Activities/Budget Planning for JUN2014-SEP2014 AIAA fiscal year starts 10/1 and ends 9/30. AIAA distributes CAT I rebates about 10/1. To avoid gap over summer months, suggest that NOS fiscal year run a.from 10/1 to 11/1, or b.from 11/1 to 10/31. No additional money Actions  All members to revise current plans thru 10/31  Include support for P&E Forum & RLC in request  Current plan is on NOS web site under Private Section Docs herehere  Submit plans to Gilland & Cornell for incorporation into NOS Planning Worksheet by 5/3 21

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Agenda Welcome – Melcher  Send Litt bulleted status list for minutes Old Business  Council Meeting Minutes from MAR2014 – Litt  Treasurer’s Report – Cornell/Pastor-Barsi  Membership Report  Council  Electronic Payments  NOS Activities for P&E New Business  Awards Submissions  Activities/Budget Planning for JUN2014-SEP2014  Committee Reports/Discussion Next Meeting Adjourn 22

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/2014 Next NOS Council Meeting Date:5/20/2014 Time:11:30a-1:00p Location:OAI, Third Floor Conference Room 23

American Institute of Aeronautics and Astronautics Northern Ohio Section Council, 3/18/ Adjourned GO TEAM NOS!