Visual 4.1 UNIT 4 RECORDKEEPING AND DOCUMENTATION

Visual 4.2 Given an incident description and working in small groups, the students will identify three documentation tasks to be performed by the Incident Safety Officer (ISO). OBJECTIVE

Visual 4.3 INTRODUCTION TO RECORDKEEPING AND DOCUMENTATION Primary responsibility of the Health and Safety Officer (HSO)Primary responsibility of the Health and Safety Officer (HSO) Incident Safety Officer's functionIncident Safety Officer's function

Visual 4.4 FIREFIGHTER FATALITY AND INJURY DATA

Visual 4.5 Statistics influence and affect the safety of department personnel and operations by showing trends that indicate improvement or regression in firefighter fatalities, accidents, and injuries.

Visual 4.6 ONDUTY FIREFIGHTER DEATHS

Visual 4.7 AGENCIES GENERATING DATA National Fire Protection AssociationNational Fire Protection Association United States Fire AdministrationUnited States Fire Administration International Association of FirefightersInternational Association of Firefighters National Fire Incident Reporting SystemNational Fire Incident Reporting System

Visual 4.8 How many of the departments represented in class maintain data on accidents, occupational injuries, and occupational exposures?

Visual 4.9 INCIDENTS THAT NEED TO BE DOCUMENTED FatalitiesFatalities AccidentsAccidents InjuriesInjuries IllnessesIllnesses Occupational illness and health exposuresOccupational illness and health exposures

Visual 4.10 IMPORTANCE OF RECORDKEEPING

Visual 4.11 Why is it important to maintain departmental accident and injury records?

Visual 4.12 OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

Visual States and 2 Territories are covered by State OSHA programs that include mandates for firefighters.

Visual 4.14 Remaining States are covered by Federal OSHA, which does not include municipal or volunteer firefighters.

Visual 4.15 OSHA LOG 200 Requires employer to list all fatalitiesRequires employer to list all fatalities List all nonfatal injuriesList all nonfatal injuries List all nonfatal occupational illnessesList all nonfatal occupational illnesses

Visual 4.16 OSHA Log 200 must be posted from February 1 to March 1 of each year.

Visual 4.17 OCCUPATIONAL INSURANCE Workers' CompensationWorkers' Compensation Private insurancePrivate insurance Self-insuranceSelf-insurance

Visual 4.18 Legal liability can exist for an employer not providing insurance.

Visual 4.19 Who maintains the OSHA Log 200 in your department?

Visual 4.20 How does the injury reporting process work in your department?

Visual 4.21 TYPES OF DOCUMENTATION

Visual 4.22 DOCUMENTATION Department policyDepartment policy Governmental/Jurisdictional policyGovernmental/Jurisdictional policy

Visual 4.23 TYPES OF INCIDENTS THAT MUST BE DOCUMENTED Fatalities--PSOB Act for line-of-duty deathsFatalities--PSOB Act for line-of-duty deaths AccidentsAccidents InjuriesInjuries Occupational illnessesOccupational illnesses Occupational exposuresOccupational exposures

Visual 4.24 SUPERVISOR'S RESPONSIBILITY FOR DOCUMENTATION Appropriate reports completedAppropriate reports completed Requests assistance as neededRequests assistance as needed

Visual 4.25 INCIDENT SAFETY OFFICER'S RESPONSIBILITY Initiates an investigationInitiates an investigation Requests additional resources as neededRequests additional resources as needed

Visual 4.26 ADDITIONAL RESOURCES Law enforcementLaw enforcement MechanicsMechanics Structural engineersStructural engineers Industrial hygienistsIndustrial hygienists

Visual 4.27 ADDITIONAL RESOURCES (cont'd) Fire protection engineersFire protection engineers Testing laboratoriesTesting laboratories Fire investigatorsFire investigators

Visual 4.28 VITAL INFORMATION FOR DOCUMENTATION Date and timeDate and time Name of supervisorName of supervisor Street locationStreet location Date and time supervisor was notifiedDate and time supervisor was notified Type of activityType of activity

Visual 4.29 VITAL INFORMATION (cont'd) Employee dataEmployee data Employee assignmentEmployee assignment Brief description of incidentBrief description of incident Type of injury/Type of damageType of injury/Type of damage Replacement cost of equipmentReplacement cost of equipment How to prevent from recurringHow to prevent from recurring

Visual 4.30 Document an injury to a firefighter who sprains an ankle at a fire and requires treatment at the local hospital!

Visual 4.31 ACCIDENT AND INJURY ANALYSIS

Visual 4.32 IMMEDIATE SUPERVISOR Begun immediatelyBegun immediately Per department policyPer department policy Submit documentation per protocolSubmit documentation per protocol

Visual 4.33 INCIDENT SAFETY OFFICER Involvement based on severity and type of incidentInvolvement based on severity and type of incident May involve HSOMay involve HSO

Visual 4.34 FIREFIGHTER FATALITY ANALYSIS Police reportsPolice reports OSHAOSHA Insurance companyInsurance company PSOBPSOB OtherOther

Visual 4.35 CONFIDENTIALITY

Visual 4.36 INCIDENT SAFETY OFFICER'S RESPONSIBILITY Maintains confidential informationMaintains confidential information Any medical reports forwarded to fire department physicianAny medical reports forwarded to fire department physician Occupational exposuresOccupational exposures

Visual 4.37 The key for the ISO is to ensure that confidentiality is maintained when working with medical records.

Visual 4.38 POSTINCIDENT ANALYSIS

Visual 4.39 VIDEO "The Postincident Analysis--Positive Actions and Areas for Improvement"

Visual 4.40 INCIDENT SAFETY OFFICER'S INVOLVEMENT IN THE POSTINCIDENT ANALYSIS Address safety and health concernsAddress safety and health concerns Firefighter fatality or injuryFirefighter fatality or injury Occupational exposuresOccupational exposures

Visual 4.41 SAFETY AND HEALTH ISSUES-- POSTINCIDENT ANALYSIS PPEPPE AccountabilityAccountability Health concernsHealth concerns

Visual 4.42 WHY CONDUCT A POSTINCIDENT ANALYSIS? Improve incident safety; revise policy as neededImprove incident safety; revise policy as needed Review incident operationsReview incident operations Identify training and education needsIdentify training and education needs

Visual 4.43 Activity 4.1 Reporting Procedures and Documentation

Visual 4.44 SUMMARY

Visual 4.45 Recordkeeping and documentation provide a valuable source of information to determine trends and issues.

Visual 4.46 If recordkeeping is not completed or is done improperly, liability problems can occur.

Visual 4.47 The ISO is responsible for the reporting and documentation process for incidents he/she is investigating.

Visual 4.48 The PIA is a critical factor for improving the safety and health process and the ISO must be part of this process.