How to Run a Meeting. Before During After Before During After.

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Presentation transcript:

How to Run a Meeting

Before During After

Before During After

Send out Reminders! Call, text, Include time, location, agenda Let them know their presence is important! Coming to our meeting?

Think about the Room If possible, arrange chairs in a circle

Think about the Room Consider adding plants, flowers, music…

Think about the Room Post the agenda

Think about the Room Have quote relevant to topic

Think about the Room Provide food

Before During After

The Three Rs Relationship Reality Response Reality Response Relationship

The Three Rs: Relationship Reality Response Relationship

The Three Rs: Relationship New member welcome: The power of touch Reality Response Relationship

The Three Rs: Relationship Get people talking! Reality Response Relationship

The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions Reality Response Relationship

The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions (example): Round 1: Introduce self…name, major, where from Reality Response Relationship

The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions (example): Round 1: Introduce self…name, major, where from Round 2: What brought you to this meeting? Reality Response Relationship

The Three Rs: Relationship Get people talking! –Suggestion: 3 rounds of introductions (example): Round 1: Introduce self…name, major, where from Round 2: What brought you to this meeting? Round 3: If the world were free from hunger, how would life be different? Reality Response Relationship

The Three Rs: Relationship Review your chapter agreements –Example: Maintain a good attitude Listen respectfully Don’t dominate Resolve conflicts Reality Response Relationship

The Three Rs: Reality Reconnecting to our mission and the reality of global hunger –Hunger Journeys –Ted talks and other videos –Readings Reality Response Relationship

The Three Rs: Response Review your chapter’s action and learning goals from the VCA –Deli ops –Expanding the Dialogue –Becoming changemakers Reality Response Relationship

Other Considerations Start and end on time

Other Considerations Review the agenda, and follow it

Other Considerations Have hand-outs? –Don’t distribute while facilitator is talking. People don’t really listen when things are being handed out.

Other Considerations Make it fun! –How many times did you laugh?

Other Considerations Bring the meeting to a clear close…don’t let it dribble. –Articulate action items –Set date for next meeting –Thank everyone for coming!

Before During After

Send everyone a thank you with notes and actions from the last meeting

After Someone not show up? Call/text/ and let them know they were missed! We missed you!!!

Tips for Facilitation

Be yourself!

Tips for Facilitation Be yourself! Keep things on track, but be flexible

Tips for Facilitation Be yourself! Keep things on track, but be flexible Listen well…encourage questions and exploration

Tips for Facilitation Be yourself! Keep things on track, but be flexible Listen well…encourage questions and exploration Note who is not speaking and invite participation

Tips for Facilitation Be yourself! Keep things on track, but be flexible Listen well…encourage questions and exploration Note who is not speaking and invite participation Let the group help

And now you know… How to Run a Meeting!