New Initiatives Subcommittee Report Wednesday, July 28th, 2010 Mark Melanson 1

Agenda Welcome and Introductions (All) Old Business  2009 Education Workshop Closeout (Andersen, Williams, Halliwell)  2010 Standards Workshop Status (Arrington)  Program Committee Updates (Gross)  TC Annual Report Form (Anderson)  TC/PC Metrics (West /Arrington)  TAC/NIS Documentation and web storage (Melanson)  ABET Structured Programming Project Status(Arrington)  TC Newsletter Status and Articles Discussion (Melanson)  TC Membership Totals Discussion and Action (Arrington) New Business  Green Technology PC Formation Discussion (Slagle)  Space Environments Charter and Proposed TC Working Group (Hassan)  Other New Business? Meeting Close

2010 Workshop Status Workshop actions are essentially closed  Standards has ongoing actions NIS on standby to support  Arrington remains the POC  Arrington is also TAC new liaison with SEC and an ongoing member of SEC  Arrington will close out workshop with participants 3

PC Report Deputy Program Committee Coordinator (New) Brett L. Anderson Boeing Defense, Space & Security Space Exploration Program Committee Dr. Christopher Moore, Chair NASA Headquarters Dr. Surendra Sharma, Deputy Chair NASA Ames Research Center

TC/PC Metrics (Bill West) Telecon held on April 30 th with TAC leadership to focus goals and objectives TAC Exec Discussions Discussed Laura spreadsheet and application at TC chair training. Will resend to Bill West Mark and Betty will look at survey tool Did not discuss actual metric valuation 5 Return to Agenda

TC/PC Processes and Procedures Updates and Plan forward (Melanson) Status  DRAFT TAC charter distributed and reviewed –Several responses and suggestions –Changes made and will be made available  Developed Document Naming convention –No significant changes proposed –Several additional document categories identified 6

TC/PC Processes and Procedures Updates and Plan forward Proposed Next steps  Reviewed key items/questions with TAC exec for resolution and integrated  Charter will be moved to TAC website (Melanson)  Review retained documents –Rename and move to TAC website (Melanson) –Identify inconsistencies, omissions, errors, conflicting direction –Web-based spreadsheet will be used to collect issues  Volunteers needed to lead changes and updates to each document (next pages) –Will be sent out by for “volunteers” 7 Return to Agenda

Document Lead Volunteers (as of 5/7/10) 8 DocumentChange LeadMediaDocument TypeProposed Final Status 10b_NIS_Charter_January07_Proposed WordProcessDelete; part of new TAC Charter 2008 Intro WordReferenceDelete; part of new TAC Charter AIAA TC ChairTraining Jan 2010.ppt PowerpointTrainingRetain AIAA Value Rev 2 PowerpointTrainingRetain AIAAdirectortrainingJanuary2010 PowerpointTrainingRetain Comp Reg Process Final staff comments WordProcessRetain Ethical Standards – TAC 0108 Rev A WordProcessRetain; link to TESS in charter; change name to reflect publication focus NDATCProposal PDFReferenceDelete in favor of new TC formation Document Newsletter article template(draft).doc Melanson WordFormsRetain Nom pkt cover letter Guille WordReferenceRetain Nomination packet Guille WordProcessRetain PC Governing Doc_v2_Part 1 WordProcessRetain unique sections; incorporate policy into charter Starting a new TC WordProcessDelete in favor of new TC formation Document

Document Lead Volunteers (as of 5/7/10) 9 DocumentChange LeadMediaDocument TypeProposed Final Status Starting a TC_PC PowerpointTrainingDelete in favor of new PC formation Document TAC Organizational Chart Guille PDFControlRetain TAC Position Paper Process Duerr WordProcessRetain TAC-NIS Reorganization Project_Final_BH NO CHANGES PowerpointReferenceRetain, no changes TCchrhandbook Melanson WordProcessRetain, link to charter Tcnom Guille WordFormRetain Tcpresentation PowerpointReferenceRetain TechAwardsGuidelinesMAY07 GL PDFProcessDelete; incorporate in Charter WG Lessons Learned Melanson PowerpintReferenceRetain Workshop Seminar - v4 WordFormRetain TC Formation Process Melanson WordProcessNew PC formation Process WordProcessNew TC Funds Request Form WordFormNew TC Annual Report Template Anderson WordReferenceRetain Meeting Minutes Template Melanson WordReferenceRetain Return to Agenda

10 Structured Programming Education Requirements Study Updates  David Lilley and Scott Eberhardt will work the executive summary draft in the next few weeks  Paper will be presented at ASM (Arrington) Return to Agenda

TAC Newsletter status No significant progress….mostly Melanson unable to push it forward Still goal for Welcome to TAC News! Welcome to the inaugural edition of “ TAC News ”. This new forum will be distributed periodically to provide information and news to the heart of AIAA — it ’ s technical and program committee members. We hope to highlight important information about the work you are doing in your committees and how that work ties into Technical Activities Committee (TAC) and AIAA as a whole. We welcome your participation; your suggestions to Betty Guillie at Thanks, Laura McGill Vice President AIAA Technical Activities Committee In this Issue TAC Leadership Participates in Workshop on Standards - Members of TAC, TC and PC chairs joined the AIAA Standards Subcommittee to work on ways that TAC and Standards can improve AIAA ’ s efforts. Read more …Read more … Wonder how conference rates are determined? - Technical Conferences make up a big part of AIAA ’ s contribution to our industry. They also are a significant part of AIAA overall budget. Ever wonder how conference rates are established? Read more … Honors and Awards: A big part of your TC Job! – Recognition, in the form of participating in AIAA Honors and Awards, is a key part of your volunteer job. Here are some of the important things to know about AIAA Honors and Awards. Read more …

TC Membership Categories and Membership Numbers Issues May 2010

13 Discussed and approved at IA May NIS meeting  Total Membership limit of 50 per TC. –This will include all categories (Members, Associate, International and Emeritus…and anything else).  Keep the 35 Member limit in place. –This gives each TC at least 15 additional membership slots for the other categories.  Create Alumni TC Member –Appointment at the discretion of TC chair for specific special assignments; approved by Group Director –Must have just completed normal member rotation –Non-voting member –Term: single two year term, not eligible for extension –Not eligible for TC sponsored honors or awards during alumni term Reopened for consideration Membership Guidelines – NIS APPROVED Proposal

New Business Items 14

Green Engineering Program Committee – A Proposal 27 July 2010 Jason Slagle Valerie Lyons

Green Engineering PC Proposal Green Engineering PC formation proposal reviewed and approved for TAC consideration  Presentation to follow (Jason Slagle) 16

Space Environments Charter and Proposed TC Working Group Discussion SAE Space Environment Group is transitioning to AIAA  Operated differently from either a traditional AIAA TC or PC Draft charter reviewed by several in TAC exec  Concern about operations model and overlap with Thermophysics TC Basil Hassan is working integration options and approach and will be brought to NIS when/if appropriate 17