STORAGE AND MAINTENANCE OF VOTING EQUIPMENT State Board of Elections

STORAGE & MAINTENANCE  Storage should go hand in hand with security.  A substantial amount of funding has been spent and as stewards we have the obligation to preserve that equipment.  Maintenance of the equipment as with any equipment is also a county’s responsibility – like a car that needs the oil changed regularly.

STORAGE & MAINTENENACE  Voting equipment should be securely stored at all times. Only when equipment is being used in its official capacity should it be out of secure storage. –Official capacity is defined as logic and accuracy testing, public demonstrations, one stop voting, and election day voting. –Secured storage is defined as out of public access and requiring a key or combination or both to access equipment.  County board staff may also access equipment for regular maintenance and pre-election set up procedures. –An access roster shall be maintained at all times to record all instances where voting equipment is accessed and by whom even in one person offices. –Access of equipment by non-election personnel shall not be permitted unless accompanied by county board, director, or county board staff.

STORAGE & MAINTENENACE  All voting equipment shall be stored in environmental conditions as recommended by the manufacturer. A listing of such conditions for each type of voting system was sent to you earlier.  All voting equipment shall be delivered directly to the polling place by the county board and any persons designated for such purpose. –Precinct officials shall not be required to pick up equipment unless extraordinary circumstances require it. At any time voting equipment is out of secured storage, a chain of custody shall be established and maintained. Documentation of custody shall be kept for the same period of time as all official election materials pursuant to the NC Records and Retention schedule.

STORAGE & MAINTENENACE  Regular maintenance shall be performed according to manufacturer’s guidelines. –Documentation of maintenance shall be maintained on file in county board office.  County boards shall develop a security and maintenance plan. –This plan shall be sent to the State Board for approval. All approved security and maintenance plans shall be kept on file in the county board office.

STORAGE & MAINTENENACE  If you have any questions regarding your storage & maintenance plan, contact the State Board.