Business Application Services Project Review June 7, 2011 Next BASPR July 27, 2011

Agenda Performance Metrics Project/Enhancement Service Level Dashboard Operations Service Level Dashboard Completed Projects Business Services Change Requests Business Services Enhancement Service Requests SQL Requests/Problem Management Summary Portfolio Budget Status Priority Execution Delivery Schedule Projects in Movement Program Status HCM Financials Scorecard Executive Issues 1

Project/Enhancement Service Level Dashboard 2

Operations Service Level Dashboard 3

Projects Completed Since Last Project Review Data.ok.gov Schedule Budget 4

2011 Business Application Services Change Requests On Time 5

2011 Business Application Services Enhancement Service Requests 6

Problem Management SQL Requests 7

SQL Problem Management Summary 8

Portfolio Priority 9

10

Projects in Execution Delivery Schedule 11

12

13

14

Program Status HCM 15

CORE-1080 Higher Ed Payroll Status: RED Convert Higher Ed agencies from the legacy payroll system to the PeopleSoft system. Additional due diligence requested of IBM Mainframe data with program change requests due NLT 22 April From then on a Freeze is in place on conversion programs. Due diligence with all HE institutions has been completed regarding pay cycles. Requests are being made for standardization of pay cycles. TASKStartFinish Group C Configuration05/2/201105/31/2011 IBM Conversion Programs – 85% complete07/01/201007/31/2011 Finish HR Interface Debugging/Testing 85% Complete07/01/201007/31/2011 Complete PY Interface Coding/Debugging/Testing (Integration Testing) 80% Complete09/10/201007/31/2011 Addressing File Layout Questions, Reviewing Test Files with Cameron and UCO.04/18/201106/30/2011 System Testing with OSU04/14/201107/31/2011 Integration/UAT for OSU Group08/01/201110/31/2011 OSU Group Go-Live – TentativeNovember Requires Awareness: OU go-live has been moved. OSU (includes Langston, Connors, N.E. Oklahoma A&M, Panhandle) HR files looking good. Due to new plan looking at November go-live with OSU Group. State Staff Programming has not been completed to address multiple checks per claim,. HR Testing not allowing same job code with different claim groups per employee. No payrolls from Universities have been loaded, only staged data. No data has been passed to Financials for validation. No state payrolls for employees with POI records have been processed. No Year End Testing has been done. Key Activities Key Overall Issues 16

CORE – 2637 ELM Rollout 17 GREEN Status: GREEN Phase II rollout of ELM to agencies in three groups has been completed. Group A - Career Tech (800), ODOT (345), OSEEGIB (516) - live 12/06/10 Group B - OPM (548), - Live 01/31/11, State Dept of Health (340) – Live 3/1/11. Group C – OSF (090), Rehab (805) & DCS (580) – Go-Live 04/30/2011 Requires Awareness: DHS no final decision. DHS has been granted access to LMTST to start looking at configuration, etc., in preparation of Phase III (to include Web Base Learning). TaskStartEnd Department of Agriculture signed up on Currently in UAT testing and will be live on the system /04/201105/31/2011 Historical Data for Group’s A, B & C loaded12/06/201007/31/2011 Key Activities Key Overall Issues

Program Status Financials Phase II Modules 18

CORE-2603 Financials Analytics Status: GREEN Setting up environment and configuration. TASKStartFinish Environment Setup and ETLs06/30/2011 Report and Dashboard Development06/15/201108/15/2011 Testing08/01/201109/16/2011 Go-Live09/16/2011 Requires Awareness: Experienced some problems with voucher load. Reduced number of BUs and timeframe to get it to complete successfully. Will need to work on tuning. Key Activities Key Overall Issues 19

CORE-2675 Data Staging Environment TASKStartFinishODOT Access Phase I extracts (6) signed off by ODOT07/02/2010 Assets (0523)06/25/20106/30/2011TBD Billing (0512)TBD Contracts (0513)TBD Projects (0514) - will test along with roll-outTBD Sign-off on Phase II ModulesTBD Requires Awareness: 13 new asset tables identified by ODOT. Have written a change request for these – ready to route for signatures. Key Activities Key Overall Issues RED Status: RED Working on programming changes for Assets. ETA is ready for testing in 3 weeks. Met with ODOT to discuss a plan for sharing dev environment so we can proceed with Projects programming/testing. 20

GPC AR/BI - Water Resources Board 21 GREEN Status: GREEN Implement GPC AR/BI Functionality for the Water Resources Board. Requires Awareness: Task%StartEnd Agency Configuration- Complete10002/01/201102/10/2011 Integration Testing10003/10/201104/14/2011 User Acceptance Testing1006/06/201106/24/2011 Go Live07/01/2011 Key Activities Key Overall Issues

CORE – 2599 GPC AR/BI ODOT Status:RED Weekly status of Unit Testing is being sent to Sponsors. Preparation for Integration Testing is on hold pending completion of Unit Testing. TASKStartFinish Unit Testing04/05/201105/05/2011 Prepare for Integration Testing05/12/201106/24/2011 Integration Testing06/27/201108/23/2011 Requires Awareness: Meeting held with the Sponsors. Project is currently 3-4 weeks behind. Key Activities Key Overall Issues 22

Business Application Services Program Status 26