University of Kentucky Hazard Mitigation Plan Update Draft Plan Review Meeting March 31, 2015

Chief Joe Monroe UK Police Department Captain Tom Matlock UK Crisis Management and Preparedness Laurel Wood Business Continuity Coordinator R. Josh Human Director Andrea S. Pompei Lacy Project Manager

Agenda 1.Planning Process 2.Risk Assessment 3.Mitigation Strategy 4.Plan Maintenance

Plan Development Timeline Spring 2015 Fall Risk Assessment 4. Plan Adoption 2. Mitigation Strategy 3. Plan Review

Agency and Public Involvement Steering Committee Meetings Kick-off meeting Introducing hazard vulnerability Developing a mitigation strategy  Draft plan review Individual Stakeholder Meetings Data collection Mitigation Strategy Plan Maintenance

Public Information: Web Page

RISK ASSESSMENT

Requirement: What damage could occur? What is the history of hazards at UK? Where are our assets? Where are our vulnerabilities? Risk Assessment

Hazards Identified for the 2015 HMP Severe Storm Tornado Winter Storm Hailstorm Flood Extreme Heat Drought Karst/Sinkhole Earthquake Wildfire Mine Subsidence Landslide Dam Failure

Based on the best available input, vulnerability to natural hazard events was calculated with the top hazards for insured losses as: Extreme Temperature: $486,404; Severe Storm: $293,906; and Flooding: $48,516. Hazards Identified for the 2015 HMP

Risk Assessment Includes 3 parts/sections…..  Identify Hazards Hazards that could affect UK  Profile Hazards Historic events that affected UK  Assess Vulnerability Identified areas based on exposure (assets) and risk.

What data is used to determine Vulnerability? Exposure: Critical facilities Building Replacement Values Building Content Value Building Condition Hazardous Materials Animal Counts Population Hazard: Hazard occurrences Insurance Data Staff Identified Hazard losses Insurance Data Staff Identified Geographic extent State Plan Grid Data Vulnerability Score = Exposure Score + Hazard Score

Exposure Score Is the sum of the following 7 weighted variables…. 1. Population Score (30%) Data derived from 3 sources. System wide identified population (49,129), Staff (23,330 97% located 22,598), Students (18,011) and Housing (8,527) 2. Building Value Score (20%) Insurance replacement costs from EBARS and if no entry in EBARS we used State insurance database from UK Risk Management 3. Building Content Score (20%) Insurance content value (EBARS) 4. Critical Facilities Rank (10%) Stakeholders identified 24 facilities

Exposure Score Is the sum of the following 7 weighted variables…. 5. Building Condition Score (10%) Data derived from EBARS, if no EBARS entry assumed bad condition 6. HAZ/MAT Score (5%) Data derived from Occupational Health & Safety CHEMATICS (Chemicals), Environmental Health & Safety (Fuel) and Physical Plant (Fuel) 7. Animal Score (5%) Division of Animal Laboratory Services

Data Sources for Hazard Scores Hazard TypeData Source Dam/Levee Failure State Hazard Mitigation Plan “Hazard Score” grids (KDOW Dam Points and Inundation) Drought State Hazard Mitigation Plan “Hazard Score” grids (U.S. Palmer Drought Severity Index data) Earthquake State Hazard Mitigation Plan “Hazard Score” grids (PGA and Soil Types) Extreme Temperature State Hazard Mitigation Plan “Hazard Score” grids (Sheldus County level loss and occurrence data) Flood 33% Flood Count (Stakeholder), 33% Flood Damages (Stakeholder), 33% State Hazard Mitigation Plan “Hazard Score” grids (DFIRM Area and SRL/RL Properties) Hailstorm 50% Hail Count and 50% State Hazard Mitigation Plan “Hazard Score” grids (NWS/NOAA radar 25 mile radius calculation)

Data Sources for Hazard Scores Hazard TypeData Source Karst/Sinkhole 33% Sinkhole Count (Stakeholder), 33% Sinkhole Damages (Stakeholder), 33% Karst “Hazard Score” grid from SHMP (Data from KGS Karst and Sinkhole layers) Severe Storm 33% Sinkhole Count (Stakeholder), 33% Sinkhole Damages (Stakeholder), 33% Karst “Hazard Score” grid from SHMP Tornado State Hazard Mitigation Plan “Hazard Score” grids (NWS/NOAA radar 25 mile radius calculation) Severe Winter Storm 33% Winter Storm Count, 33% Winter Storm Damages, and State Hazard Mitigation Plan “Hazard Score” grids (Sheldus County level loss and occurrence data)

Data Sources for Hazard Scores Hazard TypeData Source Mine Subsidence State Hazard Mitigation Plan “Hazard Score” grids (AML) Wildfire State Hazard Mitigation Plan “Hazard Score” grids (USGS NLCD Land Cover and KDF fire points) Landslide 33% Count (Stakeholder), 33% Damages (Stakeholder), 33% Landslide “Hazard Score” grid from SHMP (USGS and KGS layers)

Calculating the Scores SevereHighModerateLow Step 1: Each building received an rank from = highest value 0 = lowest value Composite Exposure Score: All of the data was classified into 4 categories using the Natural Breaks classification choice (which breaks data into like classes)

Identifying vulnerable properties Target project areas Use assessment results to drive other planning initiatives. Mapping Your University’s Hazard Vulnerability

Extreme Temperature Vulnerability (North Campus)

Extreme Temperature Vulnerability (South Campus)

Severe Storm Vulnerability (North Campus)

Severe Storm Vulnerability (South Campus)

Flood Vulnerability (North Campus)

Flood Vulnerability (South Campus)

MITIGATION STRATEGY

Mitigation Strategy What are our mitigation goals and actions? How will the Plan be integrated into planning mechanisms?

Guides the selection of activities to mitigate and reduce potential losses based on the risk assessment. Our Strategy contains: 1.Goals 2.Action Items Mitigation Strategy

Goals: What long-term outcomes do you want to achieve? Action Items: What specific actions will the university take to reduce risk to hazards? Action Plan: How will the actions be prioritized and implemented? Components of a Mitigation Strategy

1.Protect lives 2.Protect Property 3.Policies and Practices 4.External Partnerships 5.Education and Outreach Mitigation Goals

Protect lives and reduce injuries from hazards and threats. GOAL 1

Construct Retention and channel modification projects Identify NWS approved shelters in new and existing buildings Evacuation Support Kits GOAL 1: Protect Lives

Protect university property, organizational information, and research from hazards and threats. GOAL 2

GOAL 2: Property Protection Install lightning protection Connect 4-H camps to sewer lines Assess structural conditions of buildings UK/Nicholasville Road Flood Mitigation Project Alumni Drive Culvert Replacement

Enhance existing, or develop new University policies and practices that are designed to reduce damaging effects from hazards and threats. GOAL 3

GOAL 3: Policies and Practices Building emergency action plans Require incorporation of emergency instructions into campus policies. Create and enforce university design and construction standards Establish guidance for Student Affairs to manage hazardous events.

Build stronger partnerships between government, educational institutions, business, and the community. GOAL 4

GOAL 4: Partnerships Assign member of UK committee to other hazard workgroups Encourage incorporation of educational materials into school education programs

Build disaster preparedness through mitigation education and outreach. GOAL 5

GOAL 5: Education and Outreach Maintain C-CERT Educate on personal preparedness Build more awareness of UK Alert Develop baseline informational materials on shelter recommendations.

HOW WILL WE MAINTAIN OUR PLAN? Mitigation Planning Workgroup UK Mitigation Plan Website Peer Learning/ Training CHAMPS System

HOW WILL WE MAINTAIN OUR PLAN? Mitigation Planning Workgroup Meet on a routine basis Review disaster management activities Discuss improvements to policies and procedures Report on progress with mitigation plan and disaster management

HOW WILL WE MAINTAIN OUR PLAN? Peer Learning/ Training Attending trainings, keep informed of progress in statewide mitigation – Adapt plan accordingly Network with other in-state universities for resource sharing to improve evaluation methods of plan.

HOW WILL WE MAINTAIN OUR PLAN? UK Mitigation Plan Website

HOW WILL WE MAINTAIN OUR PLAN? CHAMPS System Keep inventory of university buildings Record damages Search for funding opportunities Submit preliminary application, Mitigation Action Form (MAF) for FEMA funding.

Next Steps: Review Draft Plan Provide feedback by April 16 Go Cats!