CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction California High School Exit Examination (CAHSEE) September 6, 2007 Web Cast Administration Training

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 2 CAHSEE Web Cast Presenters Linda Hooper, Ph.D., CDE Project Manager of California High School Exit Examination (CAHSEE) Paul Hoagland, Ed.D., ETS Director of Program Management

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 3 Web Cast Objectives Identify key information for the October, November, and December CAHSEE administrations: Overview and Update Test Dates and Scheduling Guidelines District Coordinator Responsibilities –Security –Before Testing –Testing Variations –During Testing –After Testing Resources Audience Questions

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 4 New on Answer Documents Version number: 3 digits Accommodations and Modifications (Box 13) Signature Grade 12-Plus (Box 27)

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 5 Other New Braille accompanied by large-print and audio CD Student and Grade Identification (SGID) sheets will be provided in different colors for each grade Results within business days In 2008, data corrections system will produce updated aggregate reports

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 6 Other New Security paper for student reports

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 7 Pending Regulations Changes Unlisted accommodations, modifications: get CDE permission Successive administrations for grade 11 Security agreement: train examiners Districts billed for excessive orders

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 8 Excessive Orders Order must exceed 20% of usage Only excess over 100 booklets count Overage is not counted –10% overage to district –5% overage to schools Calculated annually, covering all administrations

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 9 Excessive Orders Example ((80% ordered) - # scored) x cost Ordered 20,000 x.80 = 16,000 Used -10,000 6,000 x $1.08 $6,480

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 10 Waivers and Exemptions CDE is currently developing Web-based programs for data collection of both waivers and exemptions information Starting in the fall, CDE will be collecting the number of students granted waivers and exemptions for school year Wavier information shall be reported to CDE by December 31, 2007 Exemption information shall be reported to CDE by February 1, 2008

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 11 Education Code Section 60851(c) permits local school boards to grant a waiver of the CAHSEE requirement to students with disabilities who take the CAHSEE using modifications and receive the equivalent of a passing score. Education Code Section provides an exemption of the requirement to pass the CAHSEE for students with disabilities scheduled to receive a diploma on or before December 31, 2007 if several conditions are met. Waivers and Exemptions

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 12 Litigation Update Valenzuela Settlement The settlement is contingent on the passage of AB 347. This bill is designed to ensure that students who fail to pass the CAHSEE and graduate may receive an additional two years of academic assistance from their school districts.

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 13 Opportunities to Participate Writing field test –December 3–7 –Grade 10 only Readers for Essays –English Teachers needed – - Scoring Opportunitieshttp:// –CAHSEE Reviewers –Content reviews in February and March –Bias and sensitivity reviews in April –DIF after each administration

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast Test Dates October 2–3, 2007 November 6–7, 2007 December 1 (ELA) and 8 (Math), 2007 (Saturdays) Field Test December 3–7, 2007 February 5–6, 2008 March 11–12, 2008 May 6–7, 2008

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 15 Testing Times Start 8:00 – 10:00 a.m. Start later if –Non-traditional school day schedules –Test security ensured – ETS CAHSEE Support

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 16 Who Takes CAHSEE? October–December: Students in grades 11 and 12 and adults Grade determined by district Includes students repeating a grade

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 17 Security Top priority Security documents –Sign and file Security Agreement –Ensure signing of Security Affidavits by all who handle test materials Keep materials locked Prevent cheating Handle irregularities: call ETS and CDE to report security breaches Audits

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 18 Before Testing Notify parents Schedule and set up admins Order and Pre-ID (oversee collection of all demographic data) Designate and train site coordinators Receive and inventory materials Send materials to sites

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 19 Use CAHSEE Online Set up test administrations Update contact information Order test booklets and answer documents Upload Pre-ID files Correct data Download student results

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 20 Before Testing: Order and Pre-ID Grades 11, 12, and Adults Avoid excess AdminOrderPre-IDLate Pre-ID Supple -mental Oct. 2-39/179/26 Nov. 6-79/2410/310/2210/31 Field Test Dec /2210/3111/1511/21 Dec. 1, 810/2210/3111/1511/21

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 21

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 22 Train Test Site Coordinators Security Train examiners, including dependent charters and NPS Hand-gridding on answer documents Accommodations and Modifications Inventory and track test materials Monitoring tests – Irregularity forms After testing: SGIDs, packing Important dates

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 23 Receive Test Materials 2-4 shipments 2 weeks before administrations Open boxes and inventory District box, orange label

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 24 Test Variations Students with disabilities must be allowed to take the CAHSEE with any accommodations or modifications specified in their IEP or Section 504 Plan. English learners must be provided with certain test variations if regularly provided in the classroom or used for assessment.

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 25 Test Variations for All Students Extra time Mark in test booklet If used regularly in classroom –Furniture –Lighting, acoustics, magnification –Carrel or study enclosure –Colored overlay –Sign language for directions

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 26 Test Variations for English Learners Directions translated Additional supervised breaks Separate room Translation glossaries, word lists

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 27 Accommodations Do not change what is tested Requires IEP or Section 504 Plan Large print Braille Audio or oral math questions Dictate MC answers Some assistive devices More than one day: must notify ETS

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 28 Modifications Change what is tested Requires IEP or Section 504 Plan Not pass test/not valid score Dictionary use Sign language for questions Calculator for math –For AYP, student counted as participating

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 29 During Testing Liaison between test sites, ETS, and CDE Problem solve Complete the Irregularities-Other form and notify both CDE and ETS for testing irregularities that involve examiners or test site Ensure correct coding

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 30 After Testing: Correct Score Codes Mark One for Each ELA and Math R:Previously met CAHSEE requirement S:Score A:Absent Z:Student sat for test, made no marks or assessed with CAPA M:Moved

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 31 After Testing: Accommodations and Modifications Signature that Accommodations or Modifications offered whether used or not If used, correct code

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 32 After Testing Receive and inventory –Answer documents –Test booklets –Audio CDs Find missing booklets and CDs Complete District Packing List and Security Tracking Ensure all answer docs batched by grade with SGID; packed in scorable boxes Call FedEx

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 33 If answer documents returned late Late = shipped from district after Wed. following administration Results and reports may be delayed If materials received from districts 2 nd Friday or later following administration, late processing fee charged, $450

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 34 Correct Data Use CAHSEE ONLINE Deadline for Final corrections: November 16, 2007 View reports with corrections immediately

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 35

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 36 Resources Released Test Questions Student Study Guides Teacher Guides Compendium of Remediation Models

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 37 Special Education Resources Matrix of Test Variations, Accommodations, and Modifications for Administration of California Statewide Assessments Q & A about Test Variations Scribe Guidelines (for scribe and sign language use)

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 38 Test Preparation Guidelines on Academic Preparation for State Assessments (April 2004, CDE) – Standards-based instruction – CDE resources – Test-taking strategies

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 39 Remediation Education Code Section Districts must provide remediation to students in grades 7 through 12 who do not show sufficient progress toward passing the CAHSEE. Education Code Section (Intensive Instruction and Services Grant): –$72.4 million statewide compared to $69.5 million last year. –All LEAs that apply will receive funding. –LEAs will receive up to $520 for each grade 12 student who has not passed one or both parts of the CAHSEE. –Any remaining funds will be distributed to LEAs for grade 11 students.

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 40 Administration Training Materials Presentation materials posted at : – –Look under “Resources” tab Webcasts archived at: – Look under “CDE Test Prep”

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 41 Upcoming 2007 Informational Events Standards and Assessment Division Update Meetings –October 9 – Sacramento Convention Center –October 16 – Ontario, DoubleTree Policy and Evaluation Division Evaluators Meeting –November 28 – Laguna Cliffs Marriott, Dana Point CDE and ETS Spring CAHSEE Administration Web Cast –December 14

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 42 Need More Information? For Testing Policy and General Information CDE California High School Exit Exam Office (916) For State and Federal Accountability Programs CDE Academic and Accountability Unit (916) For Testing Materials and Logistics ETS CAHSEE Support (800)

JACK O’CONNELL State Superintendent of Public Instruction CAHSEE September 6, 2007 Web Cast 43 Questions? Contact CAHSEE Support at questions to