OUTREACH EDUCATION CONFERENCE OSIMS Revealed - Connecting Teachers and Administrators to Student Information Anytime, Anywhere! Frank Nemeth September 30, 2005

OSIMS REVEALED The Outreach Student Information Management System is a comprehensive single-source management and communication tool designed specifically to meet the student data collection needs of Outreach teachers and administrators leading to improved data-driven decision making What is OSIMS?

OSIMS REVEALED PHP front-end MySQL engine for the back-end Web server THE TECHNOLOGY What Does this mean? no additional software is required to run the program, only a web-browser, therefore no extra expense.

THE FEATURES! OSIMS REVEALED  General Information (students name, birthday, Age, HealthCare, Doctor, Clinic and more)  Contact Information (mailing, parent, guardian and others Phone numbers, address and addresses can be kept)  Social Agency Worker (phone #, contact name, agency)

 Status (is a student currently active in a program or school. This feature is used for attendance and enrollment numbers).  Case Notes (Anecdotal, Educational Goals, Follow-up, Phone Calls, and more can all be documented in this section).  Assessment (WRAT, Kaufmann, WIAT, and other results can be kept in this section). OSIMS REVEALED THE FEATURES!

 Transcript (in this section we can keep track of courses that a student is enrolled. School grade, exam grade, final course grade, course completion forms, credit types, number of credits and more. From this section we can track the number of credits generated in a year and track the number of students in any given course).  Transcript Mark Record Sheets (in this section we can keep track of module grades, exam grades, final course grade, course due date, course completion date, notes and marked by staff member. OSIMS REVEALED THE FEATURES!

OSIMS REVEALED  Library (Our entire library system is tied into OSIMS. All books are bar-coded and checked out to students in this section using a barcode scanner. Students can be blocked from checking out books, modules. Books can be checked back in from here or from the admin side of OSIMS).  Fees (student school fees can be tracked in this section. Invoices can be created on the fly and printed. A built-in alert system flags those students that have not paid or those that have expired school fees). THE FEATURES!

OSIMS REVEALED  IPP (this section is used to track coded students) In addition to the above features, there is an administrative side that has various reports. For example: Grade Enrollment, Course Enrollment Birthday’s (for any given month) Coded Students Add/Edit/Delete Courses Add/Edit/Delete Library items Loaned Book Summary Daily or Year-to-Date Attendance reports Media Consent Forms School District Forms Course Completion Forms THE FEATURES!

OSIMS REVEALED THERE’S MORE! Reports are generated on the fly in a PDF format, so the Acrobat Reader plug-in is required for your web browser. This plug-in is also freeware. Access to OSIMS is by a username/password combination that can be easily setup on the admin side of the program. All of the above features are customizable and can be turned on or off. For example, only the High School uses the Fees, Library, and Transcript sections. The other schools/programs do not see these buttons.

OSIMS REVEALED Let’s have a look! OSIMS

OSIMS REVEALED Published as an example of an effective practice in the Alberta Education Outreach Programs Handbook

OSIMS REVEALED What is the cost? 1. Student Information Package The Student Information Package includes: Student General Information Student Contact Information Social Agency Worker Information Student Status Case Notes Student IPP Coding Stats and Reports Package Decentralized School/Program(s) and staff management. Annual web hosting $650/year (first 400 status records) Additional status records $1.00/status record

OSIMS REVEALED Add On Plug-Ins: Transcript/Mark Record Sheet(s) Library (Bar Code scanner required) Student Fees Individual Program Plan Engine (based on Alberta Learning specifications). Custom Reports Custom Graphic Design Custom Domain Name What is the cost? $100/school year

OSIMS REVEALED For further information or a demonstration, contact: Frank Nemeth Phone: (403)

OUTREACH EDUCATION CONFERENCE OSIMS Revealed - Connecting Teachers and Administrators to Student Information Anytime, Anywhere! Frank Nemeth September 30, 2005 the end