Simple Scheduling, Gradebook & Report Card Overview

Introduction Driving Forces behind the SN Gradebook Project “Why we are doing this ????” New Report Cards Initiative of Dr. Ackerman and the T& L office New Curriculum alignment Compliance Reporting PIMS State Reporting / HQT Certification Compliance Centralization and integration of Systems and Services Consolidate data collection systems TRA / TCA / K-8 Report Card System / Schoolnet Better tools for teachers Teachers have been asking for a Gradebook system for years Many schools already use their own

Old to New There are many similarities between the way we used to do report cards and the new Gradebook way. Many ‘concepts’ remain the same - you will just be doing them differently now! Teacher-Room Assignment (TRA) Teacher-Course Assignment (TCA) Online Grading Subject Marks * Co-Teacher Assignment Comments * Special Education Assignments Corrections Spanish Report Cards Some things are also new and/or different 4 reporting cycles / no specific Correction Cycle New curricula areas to grade (ex. 21st Century Skills) Effort and Behavior marks Co-teacher appears on the report card, but only one user can have access to each subject. Can split between subjects if desired.

Training Overview Accessed via My Schoolnet Simple Scheduling (principal task) Gradebook Optional: Teachers may use SN Gradebook to calculate final grades. Mandatory: Teachers must enter all final grades for marking period in Gradebook Report Cards All K-8 Report Cards generated from SN Gradebook In addition to grades, teachers will enter report card data (comments etc.) into SN Gradebook

Gradebook & Report Cards

Gradebook Teacher can Administrators can Does NOT include Create/grade assignments Automatically calculate grades Create interim class level progress reports Generate pre-configured grade related reports See how their students are performing in other courses Create their own ‘custom’ data fields (ex. textbook tracking) Administrators can View / Update any teacher’s Gradebook Assign Special Education teachers to students Run grade related reports (based on teachers using full GB) Does NOT include Attendance (daily or classroom (cuts) – future phase Parent Access to assignments/grades – future phase Seating Chart – future phase

Gradebook This is what a sample gb looks like

Report Cards Teacher using full grading system will Review final calculated grades (based on Gradebook settings) Override grades if desired Enter other report card items (ie. Academic Supports) Verify Grades (process to lock grades in) Teachers only entering final grades Will manually enter all final grades for the marking period Enter necessary report card items Verify Grades Administrators Will verify all teacher grades Schoolnet/District Admin Will Generate Report Card PDFs and send to printer

Report Card Scoring Ranges Kindergarten:  Numeric average of 90-100 = O     Numeric average of 89-75 = S     Numeric average of 74-0 = N   Grade 1-8: 90-100 – A 80-89 – B 70-79 – C 65-69 – D 0 -64 – F NG – No Grade

K report card – these are all posted on the tutorials page for easier viewing   General Items: Name, Student ID, School, Principal, Room, Teacher & Grade Pulled from demographic info in GS (as provided in IMS data loads) 1 Subjects Subject grades are pulled from teacher course grade entry in the gradebook 2 Stages of Writing Pulled from teacher “report card entries” in the gradebook 3 Grade K Instructional Reading level 4 Skills and Behavior 5 Pre-Reading Skills 6 Comments Philly will have 1 comment per subject + 5 comments for HRM. Comments order: HRM comments 1st and then subject comments after. Philly will abbreviate to keep comments to one line. 7 Academic Supports Math & Reading Report Card Entry 8 Attendance Projected attendance will get separate feed from Philly.

Grade 1-3 Report Card   General Content Course list pulled from student schedule and report card group associations 1 Subjects/Subject Grades Subject grades are pulled from teacher course grade entry in the gradebook 2 ESOL Score Assess Test Score – provided to IMS – so will pull back from IMS ESOL 1&2 – mark that will be entered 3 Instructional Reading Target for Marking Period Pre-populated on report card template 4 Project Services Level Report card entry. The value must be entered by current year homeroom teacher. 5 21st Century/Character Development Report Card Entry using existing functionality 6 Effort and Behavior Existing Column to capture Behavior (“Citizenship”). Additional column can be added to capture Effort. This will require custom development. 7 Comments Philly will have 1 comment per subject + 5 comments for HRM. Comments order: HRM comments 1st and then subject comments after. Philly will abbreviate to keep comments to one line. 8 Academic Supports Math & Reading Report Card Entry 9 Attendance Projected attendance will get separate feed from Philly. 10 Promoted/Summer School Cycles 1-3: Field will be In Danger of Retention – for K-3, this is populated by teacher. Report Card Entry Only for Cycle 4: Field will be Promoted (Yes/No) Assigned to Summer Program (Yes/No)- these are always calculated by the system. Need to clearly identify calculations.

Workflow 4-8 Report Card Course list pulled from student schedule and report card group associations 1 Subjects/Subject Grades Subject grades are pulled from teacher course grade entry in the gradebook 2 ESOL Score Assess Test Score – provided to IMS – so will pull back from IMS ESOL 1&2 – mark that will be entered 3a Instructional Reading Target for Marking Period Pre-populated on report card template 3b Your Childs Reading Level for Marking Period Report card entry. 4 Project Services Level Report card entry. The value must be entered by current year homeroom teacher. 5 21st Century/Character Development Report Card Entry using existing functionality 6 Effort and Behavior Existing Column to capture Behavior (“Citizenship”). Additional column can be added to capture Effort. This will require custom development. 7 Comments Pulled based on teacher comment code entries in gradebook The maximum number of comments is 5 per class/per student. 8 Academic Supports Report card entry 9 Attendance Projected attendance will get separate feed from Philly. 10 Promoted/Summer School Cycles 1-3: Field will be In Danger of Retention – for K-3, this is populated by teacher. Report Card Entry Only for Cycle 4: Field will be Promoted (Yes/No) Assigned to Summer Program (Yes/No)- these are always calculated by the system.   Need to clearly identify calculations.

Timeline

Report Card Cycle Example Grade Entry for Teachers Closes Must Verify Gradebooks November 9 (Tuesday) Grade Veridical deadline for Principals Gradebooks LOCKED no changes allowed to current cycle. November 10 (Wednesday) Report Card PDF Created & Sent to Printer November 11-14 Printer Delivers Report Cards to District November 23 * Parent Teacher Conference Delivery dates may change – waiting for decisions on the new Regional Office structure and their role in receiving printed material for school pickup. December 1-2

Report Card Cycles 2010-2011 Kindergarten KINDERGARTEN (GradeBook System) First Day of School: Thursday, September 16 CYCLE1: Gradebook Opens: Tuesday, September 7 (first day of school) Gradebook Closes for Teachers Tuesday, November 9 Gradebook Closes for Principals Wednesday, November 10 First Report Period Ends: Wednesday, November 10 38 Days Parent Teacher Conference Dates: December 1-2   CYCLE2: Gradebook Opens: Monday, November 15 Gradebook Closes for Teachers Thursday, January 27 Gradebook Closes for Principals Friday, January 28 Second Report Period Ends: Friday, January 28 47 Days Parent Teacher Conference Dates: February 16-17 CYCLE3: Gradebook Opens: Tuesday, February 1 Gradebook Closes for Teachers Wednesday, April 13 Gradebook Closes for Principals Thursday, April 14 Third Report Period Ends: Thursday, April 14 52 Days Parent Teacher Conference Dates: May 4-5 CYCLE4: Gradebook Opens: Monday, April 18 Gradebook Closes for Teachers Tuesday, June 14 Gradebook Closes for Principals Wednesday, June 15 Fourth Report Period Ends: Friday, June 17 39 Days (2 projected attendance days)    TOTAL DAYS: 176 Days

Report Card Cycles 2010-2011 Grades 1-8 ELEMENTARY & MIDDLE GRADES 1-8 (GradeBook System) First Day of School: Tuesday, September 7 CYCLE1: Gradebook Opens: Tuesday, September 7 (first day of school) Gradebook Closes for Teachers Tuesday, November 9 Gradebook Closes for Principals Wednesday, November 10 First Report Period Ends: Wednesday, November 10 43 Days Parent Teacher Conference Dates: December 1-2   CYCLE2: Gradebook Opens: Monday, November 15 Gradebook Closes for Teachers Thursday, January 27 Gradebook Closes for Principals Friday, January 28 Second Report Period Ends: Friday, January 28 47 Days Parent Teacher Conference Dates: February 16-17 CYCLE3: Gradebook Opens: Tuesday, February 1 Gradebook Closes for Teachers Wednesday, April 13 Gradebook Closes for Principals Thursday, April 14 Third Report Period Ends: Thursday, April 14 52 Days Parent Teacher Conference Dates: May 4-5 CYCLE4: Gradebook Opens: Monday, April 18 Gradebook Closes for Teachers Tuesday, June 14 Gradebook Closes for Principals Wednesday, June 15 Fourth Report Period Ends: Friday, June 17 39 Days (2 projected attendance days) TOTAL DAYS: 181 Days