Data Management Seminar, 9-12th July 2007, Hamburg WinDEM – Entering Data Part 1

Data Management Seminar, 9-12th July 2007, Hamburg 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data Table of Content 2

Data Management Seminar, 9-12th July 2007, Hamburg Data Entry and Verification Data Entry and Verification Instrument Preparation Test Administration Codebook Adaptation Receiving Material Data Submission Marking Sampling and Preparing Test Administration 3

Data Management Seminar, 9-12th July 2007, Hamburg Complete Student Information Enter Questionnaire Data Enter Achievement and Reliability Data Data Entry and Verification 4

Data Management Seminar, 9-12th July 2007, Hamburg Contain responses to questionnaires –Principal Responses  School Questionnaire Data File –Teacher Responses  Teacher Questionnaire Data File –Student Responses (1)  Student Questionnaire Data File –Student Responses (2)  Regional Module Student Questionnaire Data File Should contain one record for each COMPLETED questionnaire Questionnaire Data Files 5

Data Management Seminar, 9-12th July 2007, Hamburg 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data Table of Content 6

Data Management Seminar, 9-12th July 2007, Hamburg File Naming Convention Data FileTarget GradeResp. LevelType Student AchievementISA Student QuestionnaireISG Student ReliabilityISR European Module Student Questionnaire ISE Latin American Module Student Questionnaire ISL Teacher QuestionnaireITG School QuestionnaireICG National Context SurveyING

Data Management Seminar, 9-12th July 2007, Hamburg Identification variables In all files: IDPUNCH – 3 digits, identifies the key puncher Identification Variables – I 8

Data Management Seminar, 9-12th July 2007, Hamburg Identification variables In all files: Unique ID – depending on file type IDSCHOOL – 4 digits, school questionnaire data file IDTEACH – 6 digits, teacher questionnaire data file IDSTUD – 8 digits, all student questionnaire data files IDCHECK – 3 digits, in combination with unique ID Sidebar Linkage between WinW3S and WinDEM with CheckSum Procedure Identification Variables – II 9

Data Management Seminar, 9-12th July 2007, Hamburg Identification variables IDQUEST – 1 digit – Applies to Student Questionnaire File only – Identifies the questionnaire that was administered to the student – Used to filter the set of questions to be displayed to the key puncher Identification Variables – III 10

Data Management Seminar, 9-12th July 2007, Hamburg WinW3S WinDEM FICSxxx1.mdb ICGxxxF2.DBF Will be merged later at the IEA DPC Tracking Form Information Instrument Information Within-School Sampling Data Entry Linkage between WinW3S & WinDEM ITGxxxF2.DBF ISGxxxF2.DBF ISAxxxF2.DBF ISRxxxF2.DBF ISExxxF2.DBF ISLxxxF2.DBF 11

Data Management Seminar, 9-12th July 2007, Hamburg Advantages: –Tracking form information is only entered in WinW3S –Instrument information is entered only in WinDEM –No double entry of hierarchical identification codes is necessary –No empty instruments need to be entered in WinDEM... is ensured by introducing the –CheckSum procedure –(WinW3S Linkcheck) Reduces mispunches, time, and costs Linkage between WinW3S & WinDEM 12

Data Management Seminar, 9-12th July 2007, Hamburg CheckSum is created for each unique identification code (ID) CheckSum is printed on all labels and tracking forms produced by WinW3S WinDEM accepts unique IDs only in combination with corresponding CheckSum CheckSum Procedure 13

Data Management Seminar, 9-12th July 2007, Hamburg WinW3S WinDEM Student ID: CheckSum: 373 Student ID: CheckSum: 373 Student ID: CheckSum: 374 Correct Mispunched Within-School Sampling Data Entry CheckSum Procedure 14

Data Management Seminar, 9-12th July 2007, Hamburg Identification variables Indicator variables In all files: CHECK01, CHECK02,…, CHECKn – 1 digit, avoid column shifts – Only entering blank space is allowed – Appear - When transition is made between ID variables and TOKEN01 variables - At the end of every odd numbered page and at the end of the questionnaire Indicator Variables – I 15

Data Management Seminar, 9-12th July 2007, Hamburg Identification variables Indicator variables In all files: TOKEN01 – 1 digit, indicates availability of data – 3 codes possible 1 – Instrument available, but empty 2 – Instrument not available or lost 3 – Instrument available with responses – Appear after CHECK01 variable and before survey instrument variables Indicator Variables – II 16

Data Management Seminar, 9-12th July 2007, Hamburg Identification variables Indicator variables Survey instrument variables Survey Instrument Variables 17

Data Management Seminar, 9-12th July 2007, Hamburg Variable Value IDQUEST IDPUNCH IDSTUD IDCHECK CHECK01 TOKEN01 ISCA01 … Student Questionnaire Sequence in Questionnaire Files Example: Student Questionnaire File C

Data Management Seminar, 9-12th July 2007, Hamburg 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data Table of Content 19

Data Management Seminar, 9-12th July 2007, Hamburg Create new data file (for the first time) from a codebook! 20 WinDEM – New Data File

Data Management Seminar, 9-12th July 2007, Hamburg Extension *.sdb Codebook (*.sdb)Data File (*.dbf) 21 WinDEM – New Data File

Data Management Seminar, 9-12th July 2007, Hamburg Now the new data file is ready for data entry! 22 WinDEM – New Data File

Data Management Seminar, 9-12th July 2007, Hamburg WinDEM – Open Data File 23

Data Management Seminar, 9-12th July 2007, Hamburg Extension *.dbf WinDEM – Open Data File 24

Data Management Seminar, 9-12th July 2007, Hamburg ID Block 25 Data Entry Editor – Main Entry

Data Management Seminar, 9-12th July 2007, Hamburg Question Location Variable Labels Entered Values Variable Names 26 Data Entry Editor – Main Entry

Data Management Seminar, 9-12th July 2007, Hamburg Current Question Location Current Entered Value Current Value Labels 27 Data Entry Editor – Main Entry

Data Management Seminar, 9-12th July 2007, Hamburg 28 Data Entry Editor – Table Entry

Data Management Seminar, 9-12th July 2007, Hamburg 29 Data Entry Editor – Table Entry

Data Management Seminar, 9-12th July 2007, Hamburg 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data Table of Content 30

Data Management Seminar, 9-12th July 2007, Hamburg 1 Are you a girl or a boy? Girl--- Boy--- Key punchers shall be able to enter the data the easiest way possible: –For categorical questions – enter checked category First option  Enter 1 Second option  Enter 2 … Enter 1 Enter 2 Coding Categorical Questions 31

Data Management Seminar, 9-12th July 2007, Hamburg Note: In the Field Trial questionnaires you will find codes printed next to the checkboxes. Example: Coding Categorical Questions 32

Data Management Seminar, 9-12th July 2007, Hamburg Key punchers shall be able to enter the data the easiest way possible: –For non-categorical questions – enter response value 2 How many students are in the course? ______________ students Write in a number. 24 Enter 24 Coding Non-Categorical Questions 33

Data Management Seminar, 9-12th July 2007, Hamburg Defined in WinDEM codebooks Default codes have to be replaced during data entry Default Codes 34 Default 6, 96, 996,... Data entry staff has to distinguish between “Missing Values” or “Valid Values” codes

Data Management Seminar, 9-12th July 2007, Hamburg Missing Codes 35 Default 6, 96, 996,... Invalid 7,97,997,... Omitted 9, 99, 999,... Not Administered 8, 98, 998,...

Data Management Seminar, 9-12th July 2007, Hamburg Omitted response (9,99,999,…) –Non-response 1 Are you a girl or a boy? Girl--- Boy--- Enter 9 Omitted Codes – I 36

Data Management Seminar, 9-12th July 2007, Hamburg Omitted response (9,99,999,…) –Non-response –Questionnaire not completed at all Omitted Codes – II 37 Do not enter record in WinDEM.

Data Management Seminar, 9-12th July 2007, Hamburg Omitted response (9,99,999,…) –Non-response –Questionnaire not completed –Question not applicable for filter-dependent questions Omitted Codes – III 38

Data Management Seminar, 9-12th July 2007, Hamburg Enter 9 Do you support any political party? => Filter question If yes, how strong? => Dependent question Filter-Dependent Questions Enter 2 39

Data Management Seminar, 9-12th July 2007, Hamburg Invalid response (7,97,997,…) –Invalid response 1 Are you a girl or a boy? Girl--- Boy--- Enter 7 Invalid Codes 40

Data Management Seminar, 9-12th July 2007, Hamburg Not administered (8,98,998,…) –Question (or page) was misprinted (or missing) in the questionnaire 1 Are you a girl or a boy? Girl--- Boy--- Enter 8 Not Administered Codes 41

Data Management Seminar, 9-12th July 2007, Hamburg Table of Content 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data 42

Data Management Seminar, 9-12th July 2007, Hamburg Required Information Required information on school level  School Tracking Form (column O) or  WinW3S Report – School Questionnaire Required information on teacher level  Teacher Tracking Form (column 5) – Teacher Questionnaire Required information on student level  Student Tracking Form (columns ) –Student Questionnaire –Regional Module Student Questionnaire 43

Data Management Seminar, 9-12th July 2007, Hamburg All WinDEM data files should contain one record for each COMPLETED questionnaire and booklet. Records to be Entered in WinDEM Questionnaires and booklets that have been left blank will NOT be entered in WinDEM. 44

Data Management Seminar, 9-12th July 2007, Hamburg Mark left school permanently No Record to be created in WinDEM Student NameExclusion Booklet Quest. 1R NA NA NA Mark Participation Status Test Quest RM Availability of Student Data 45

Data Management Seminar, 9-12th July 2007, Hamburg Jeff was absent in sessions No Record to be created in WinDEM Student NameExclusionBooklet 5 A A A Jeff Participation Status Test Quest RM 46 Availability of Student Data

Data Management Seminar, 9-12th July 2007, Hamburg Maria participated in sessions Enter in WinDEM 4 C C C Maria 47 Availability of Student Data Student NameExclusionBooklet Participation Status Test Quest RM

Data Management Seminar, 9-12th July 2007, Hamburg Peter participated in Test session only Enter in Achievement and Reliability file, but no record in Questionnaires 2R C A A Peter 48 Availability of Student Data Student NameExclusionBooklet Participation Status Test Quest RM

Data Management Seminar, 9-12th July 2007, Hamburg Tina had no parental permission No Record to be created in WinDEM 4 P P P Tina 49 Availability of Student Data Student NameExclusionBooklet Participation Status Test Quest RM

Data Management Seminar, 9-12th July 2007, Hamburg Tom excluded, did not participate No Record to be created in WinDEM 2Tom 50 Availability of Student Data Student NameExclusionBooklet Participation Status Test Quest RM

Data Management Seminar, 9-12th July 2007, Hamburg Table of Content 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data 51

Data Management Seminar, 9-12th July 2007, Hamburg Start WinDEM Create student questionnaire data file from codebook file ISGDEUF2.sdb D:\Seminar Examples\4_Work_WinDem\ISGDEUF2.sdb Show WinDEM Example – I 52

Data Management Seminar, 9-12th July 2007, Hamburg Enter Student label information 2. Student questionnaire data Show WinDEM Example – II 53

Data Management Seminar, 9-12th July 2007, Hamburg Table of Content 1Introduction 2Sequence of Variables 3 WinDEM Data Entry Editor 4Entering Data 5Material Needed for Data Entry 6Example: Entering Student Data 7Hands-On Training: Entering Data 54

Data Management Seminar, 9-12th July 2007, Hamburg Hands-On Training What you will need:  Survey Tracking Forms –Student Questionnaires (Tab5) –School Questionnaires (Tab8) –Teacher Questionnaire (Tab9) –European Module Student Questionnaires (Tab10) –Codebooks in What you will have to do: –Start WinDEM (Start  Programs  IEA  WinDEM_ICCS09_FT  WinDEM_ICCS09_FT) –Create data files from corresponding codebooks (WinDEM menu FILE  NEW DATA FILE) –Enter data of questionnaire labels and questionnaires D:\Seminar Examples\4_Work_WinDem 60 min Login: user / bird 55

Data Management Seminar, 9-12th July 2007, Hamburg Hands-On Training Entering Student Data What you will need:  Student Tracking Forms (Tab5) –Student Questionnaires (Tab5) –Codebook: ISGDEUF2.sdb (Student Data) What you will have to do: –Start WinDEM (Start  Programs  WinDEM_ICCS09_FT  WinDEM_ICCS09_FT ) –Create a data file from codebook (WinDEM menu FILE  NEW DATA FILE: ISGDEUF2.dbf) –Enter data of student labels and questionnaires D:\Seminar Examples\4_Work_WinDem\ISGDEUF2.sdb 56

Data Management Seminar, 9-12th July 2007, Hamburg Hands-On Training Entering School Data What you will need:  “School Status Report” (WinW3S Report) (Tab8) –School Questionnaires (Tab8) –Codebook: ICGDEUF2.sdb What you will have to do: –Start WinDEM (Start  Programs  WinDEM_ICCS09_FT  WinDEM_ICCS09_FT ) –Create a data file from codebook (WinDEM menu FILE  NEW DATA FILE: ICGDEUF2.dbf) –Enter data of school labels and questionnaires D:\Seminar Examples\4_Work_WinDem\ICGDEUF2.sdb 57

Data Management Seminar, 9-12th July 2007, Hamburg Hands-On Training Entering Teacher Data What you will need:  Teacher Tracking Forms (Tab9) –Teacher Questionnaires (Tab9) –Codebooks: ITGDEUF2.sdb What you will have to do: –Start WinDEM (Start  Programs  WinDEM_ICCS09_FT  WinDEM_ICCS09_FT ) –Create a data file from codebook (WinDEM menu FILE  NEW DATA FILE: ITGDEUF2.dbf) –Enter data of teacher labels and questionnaires D:\Seminar Examples\4_Work_WinDem\ITGDEUF2.sdb 58

Data Management Seminar, 9-12th July 2007, Hamburg Hands-On Training Entering European Module Student Data What you will need:  Student Tracking Forms (Tab10) –European Module Student Questionnaires (Tab10) –Codebook: ISEDEUF2.sdb (European Module Student Data) What you will have to do: –Start WinDEM (Start  Programs  WinDEM_ICCS09_FT  WinDEM_ICCS09_FT ) –Create a data file from codebook (WinDEM menu FILE  NEW DATA FILE: ISEDEUF2.dbf) –Enter data of student labels and questionnaires D:\Seminar Examples\4_Work_WinDem\ISEDEUF2.sdb 59