CHRISTIAN FENGER ACADEMY ATTENDANCE POLICY AND PROCEDURES RICHARD SMITH PRINCIPAL

STUDENT DAILY ENTRY  School starts promptly at 8:55 am  Students will enter through Door 16 (Lunchroom)  Door 16 will open daily at 7:45 a.m.  Students will be held in Cafeteria (Door 16) until the bell rings at 8:55 a.m.  Students have 8 minutes to get to 1 st period at 8:04 a.m.  Door 16 will close for student entry at 9:45 a.m.  All students who arrive after 9:45 a.m. will enter through the Main Entrance- Door 8 and receive a tardy class and proceed to class

RECORDING ATTENDANCE  Teachers should take attendance every period in GradeBook  Attendance should be recorded the last 10 minutes of class  If an error is made, teachers need to submit an override form to the Attendance Office indicating the correction in attendance that needs to made  All teacher attendance must be submitted for every course taught by 4:30 p.m.

UNSUBMITTED ATTENDANCE  Unsubmitted Attendance Reports will be generated daily by 4:30 p.m.  Any teacher who has not submitted their attendance by 4:30 p.m. will need to see Ms. Lewis in the Attendance Office by the start of the next school day.  Unsubmitted Attendance will need to be corrected by the teacher and submitted to Ms. Lewis for submission.  Please remember to submit your attendance daily! 2

REGULAR ATTENDANCE DAY  A student that at least 300 minutes of instruction receives a full day attendance credit and IMPACT SIM generates a daily attendance code of present “P”.  A student that receives less than 300, but at least 150 minutes of instruction is coded a ½ day absence “AUHD”.  A student that receives less than 150 minutes of instruction is coded a full-day absence “AUFD”. 5

KEY CPS BOARD POLICIES ON ATTENDANCE CPS district absent student notification (robo) outcaller The CPS robo outcaller phones the home of all students that have a daily attendance code of “AUFD” (ES) as of 10:00 am from noon-7:00 pm; and any period code of “AUX” (HS) as of 1:00 pm from 3:00 pm-5:30 pm. Parents that call-in an absence will still receive the robo call. Five-Day Truant Absence Letter Schools mail the “Five-Day Truant Absence Letter” 1 st class to the parent/guardian after the 5 th confirmed unexcused absence by a K-12 student. Ten-Day Truant Absence Letter Schools mail the “Ten-Day Truant Absence Letter” certified mail with return receipt to the parent/guardian after the 10 th confirmed unexcused absence by a K-12 student. Do not open returned letters.

EARLY DISMISSAL  An early Dismissal will only be granted to a parent/guardian or persons listed on the student’s record in SIM.  The parent/guardian or person listed must appear in person and produce proper identification to the Attendance Office to request an early dismissal.  Students may not leave without proper authorization.  Phone calls and or letters will not be accepted as notification. 7

EARLY DISMISSALS  A student that gets an early dismissal but gets at least 300 minutes of instruction requires no attendance recoding.  A student that gets an early dismissal but gets less than 300 but at least 150 minutes of instruction is recoded a ½ day absence “AUHD”.  A student that gets an early dismissal but gets less than 150 minutes of instruction is recoded a full day absence “AUFD”. 8

EXCUSED ABSENCE  A parent/legal guardian must send a written note to the Attendance Office upon the student’s return from an absence, acknowledging each date of absence.  Note is required, even if the parent/legal guardian calls the school to inform the principal, teacher, or staff of the absence. 9

VALID REASONS FOR AN EXCUSED ABSENCE  Student illness  Death in the immediate family  Religious holiday  Family emergency  Circumstances causing reasonable concern to the parent for the student’s health or safety, or  Other situations beyond the control of the student, as determined by the principal. 10