Multiple Cases Access Utilities1 Built-in Access Utilities for Developers, Users & Administrators P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities2

Multiple Cases Access Utilities3 Back Up Database P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities4 Launch Backup Utility

Multiple Cases Access Utilities5 Name the Backup File

Multiple Cases Access Utilities6 Directory Listing w/ New Backup

Multiple Cases Access Utilities7 Linked Table Manager P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities8 Linked Tables Powerful feature of Microsoft Access Very widely used Sets up “pointers” in the database Can link to text, Excel, dBase, etc. Another type of data source is ODBC We will link to ODBC as one example Then we will “relink” regular Access tables as another example

Multiple Cases Access Utilities9 Linked ODBC Tables ODBC = Open Database Connectivity Microsoft supplies a generic middleman driver with Windows Vendors supply drivers for their specific database or data source This enables Access to link to data in almost any kind of database including Oracle, MS SQL Server, DB2, MySQL, etc.

Multiple Cases Access Utilities10 Launch Link Tables Dialogue

Multiple Cases Access Utilities11 Link Dialogue Select files of type ODBC

Multiple Cases Access Utilities12 Select Data Source

Multiple Cases Access Utilities13 Login to Data Source

Multiple Cases Access Utilities14 Select Tables to Link

Multiple Cases Access Utilities15 Access Database Window with Linked Tables

Multiple Cases Access Utilities16 Admissions Database

Multiple Cases Access Utilities17 Launch Linked Table Manager

Multiple Cases Access Utilities18 Linked Tables & Locations

Multiple Cases Access Utilities19 Select Table to Relink

Multiple Cases Access Utilities20 Locate Database or File (for Text, Excel,Etc.)

Multiple Cases Access Utilities21 Table Relinked Successfully

Multiple Cases Access Utilities22 Access Utilities Database Splitter P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities23 Database Splitter Splits an Access database into two components A new “back end” database with “_be” appended to the original database name. This database has the tables The original database with the tables replaced by table links to the tables in the new back end database

Multiple Cases Access Utilities24 Why Split a Database? Pro Can improve performance Allows front end to be changed or overlaid without disturbing the back end data Con May complicate maintenance, esp. by end- users

Multiple Cases Access Utilities25 Admissions Database

Multiple Cases Access Utilities26 Launch Database Splitter

Multiple Cases Access Utilities27 Start the Split

Multiple Cases Access Utilities28 Create Back End Database

Multiple Cases Access Utilities29 Original Database (Front End)

Multiple Cases Access Utilities30 Linked Table Manager Connections

Multiple Cases Access Utilities31 New Back End Database

Multiple Cases Access Utilities32 Access Utilities Switchboard Manager – Covered in Access Introductory Courses P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities33 Access Utilities Upsizing Wizard P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities34 Upsizing an Access Database Upsizes to MS SQL Server only Several approaches Create tables in SQL Server only Create tables in SQL Server and add table links to existing Access database (we will use this approach) Create a “project” file (.adp). Deprecated in Access 2007.

Multiple Cases Access Utilities35 Factory 2000 Database

Multiple Cases Access Utilities36 Launch Upsizing Wizard

Multiple Cases Access Utilities37 Select Database Type

Multiple Cases Access Utilities38 Select Server and Database Name

Multiple Cases Access Utilities39 Select Tables

Multiple Cases Access Utilities40 Select Attributes

Multiple Cases Access Utilities41 Specify Application Approach

Multiple Cases Access Utilities42 Upsize!

Multiple Cases Access Utilities43 Print Upsizing Report

Multiple Cases Access Utilities44 DB Window with Linked Tables

Multiple Cases Access Utilities45 Using Linked Tables Linked tables can be manipulated as if they were regular tables, subject to certain restrictions. Can be used in queries, reports, forms Data can be modified But… table structure cannot be altered via Access

Multiple Cases Access Utilities46 Linked Table Manager Connections

Multiple Cases Access Utilities47 SQL Server Database