Vacancy • New Position Overview – Vacancy New Position is utilized to indicate a vacancy for a new position at a location. This personnel requisition will.

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Presentation transcript:

Vacancy • New Position Overview – Vacancy New Position is utilized to indicate a vacancy for a new position at a location. This personnel requisition will be posted on the vacancy web page and also indicated as an open position on the on-line application. In addition, a new feature is available for supervisors to be part of the Personnel requisition and reduction form approval process. This feature is Only available for individuals who have been selected by Directors/Budget Holders. Helpful Hints Vacancy New Position may only be used for Certified, Classified and Administrative positions. Supervisor approval and recommendation for hire is only available for Directors/Budget Holders who have requested a supervisor to be included on the supervisor approval/ recommend for hire steps. 1

Budget Holder Approval Vacancy • New Position Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 1 Notification End

Vacancy • New Position Requisition Form Auto generated 2

Indicate Full-Time or Part-Time. Ex. FTE: .5 Vacancy • New Position Select position Select facility Indicate Full-Time or Part-Time. Ex. FTE: .5 .5 Requisition Form Tip Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number. Place comments that would be helpful for approval, staffing, etc. EXAMPLE: LOOKING FOR A TEACHER THAT HAS COACHINGEXPERIENCE IN BASKETBALL. STRONG CANDIDATE WOULD BE BILINGUAL WITH 5 YEARS EXPERIENCE IN A DIVERSE CLASSROOM. 3 4

Budget Holder Approval Vacancy • New Position Supervisor Approval Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 4 Notification End

Vacancy • New Position Supervisor Approval 5 6

Budget Holder Approval Vacancy • New Position Budget Holder Approval Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO 1 Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Type Name Compensation Specialist Review/Edit 6 Notification End

Budget Holder Approval Vacancy • New Position Budget Holder Approval BUDGET HOLDER’S NAME Type Name 7

Special Education Approval Vacancy • New Position Special Education Approval Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit BUDGET HOLDER’S NAME Compensation Specialist Review/Edit 8 Notification End

Vacancy • Replacement Special Ed. Position 9 10

Associate Superintendent Approval Vacancy • New Position Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval Associate Superintendent Approval YES NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 10 Notification End

Vacancy • New Position Area Associate Review 11 12

Supervisor of Budget Review Vacancy • New Position Supervisor of Budget Review Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 12 Notification End

Vacancy • New Position Budget Review 13

Budget Holder Approval Vacancy • New Position DHR Supervisor Review Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 14 Notification End

Vacancy • New Position DHR Supervisor Review Complete Posting Date If not populated, cut and paste Job Description. If not populated, cut and paste Responsibilities. If not populated, cut and paste Qualifications. 15

Vacancy • New Position DHR Supervisor Review Complete, if applicable. 16

Budget Holder Approval Vacancy • New Position DHR Specialist Review Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Requisition Form NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 17 Notification End

Vacancy • New Position DHR Specialist Review If not populated, cut and 09/27/07 10/27/07 If not populated, cut and paste Job Description. If not populated, cut and paste Responsibilities. If not populated, cut and paste Qualifications. 18

Vacancy • New Position DHR Specialist Review Complete, if applicable. 19

Supervisor Recommendation For Hire Vacancy • New Position Supervisor Recommendation For Hire Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? NO YES Supervisor Recommend For Hire YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 20 Notification End

Supervisor Recommendation for Hire Vacancy • New Position Supervisor Recommendation for Hire Select New Hire Select Proposed Start Date 21 22

Budget Holder Recommendation Vacancy • New Position Budget Holder Recommendation Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? NO YES Supervisor Recommend For Hire YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 22 Notification End

Budget Holder Recommendation for Hire Vacancy • New Position Budget Holder Recommendation for Hire 10/01/2007 Rodger Jones 23 24

Budget Holder Approval Vacancy • New Position Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? DHR Supervisor Review Special Ed Approval YES NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit 24 Notification End

DHR Supervisor Review - Offer Vacancy • New Position DHR Supervisor Review - Offer BUDGET HOLDER’S NAME 25 26

DHR Supervisor Review - Offer Vacancy • New Position DHR Supervisor Review - Offer 26

DHR Supervisor Review - Offer Vacancy • New Position DHR Supervisor Review - Offer Tip Place a copy of completed form in the vacancy folder replacing the initial vacancy form 27

DHR Supervisor Review - Offer Vacancy • New Position DHR Supervisor Review - Offer 28

DHR Specialist Review/Edit Vacancy • New Position Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES DHR Specialist Review/Edit NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit BUDGET HOLDER’S NAME 29 Notification End

DHR Specialist Review - Edit Vacancy • New Position DHR Specialist Review - Edit 30

DHR Specialist Review - Edit Vacancy • New Position DHR Specialist Review - Edit 31

DHR Specialist Review - Edit Vacancy • New Position DHR Specialist Review - Edit 32

DHR Specialist Review - Edit Vacancy • New Position DHR Specialist Review - Edit Tip Replace Vacancy Form in binder with completed recommendation for hire. 33

Compensation Specialist Review/Edit Vacancy • New Position Initiate Personnel Requisition Form School? Supervisor Approval? YES NO YES NO Budget Holder Approval Supervisor Approval Special Ed Position? Special Ed Approval YES Compensation Specialist Review/Edit NO Associate Superintendent Approval Supervisor of Budget Review Posted? Job Posting Prep DHR Supervisor Review YES NO Posted? Auto Post To Web DHR Specialist Review YES NO School? Supervisor Recommend For Hire? YES Supervisor Recommend For Hire NO YES NO DHR Supervisor Review/Offer Budget Holder Recommendation For Hire DECLINE ACCEPT DHR Specialist Review/Edit Compensation Specialist Review/Edit BUDGET HOLDER’S NAME 34 Notification End

Compensation Specialist Review/Edit Vacancy • New Position Compensation Specialist Review/Edit 35 36

Compensation Specialist Vacancy • New Position Compensation Specialist Review - Edit 36

Compensation Specialist Vacancy • New Position Compensation Specialist Review - Edit 37

Compensation Specialist Vacancy • New Position Compensation Specialist Review - Edit 38