Lesson 5 Prepared 2/20/11.  Check the spelling in a document  Check a document for grammatical errors  Translate text to and from other languages 

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Check the spelling in a document

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Presentation transcript:

Lesson 5 Prepared 2/20/11

 Check the spelling in a document  Check a document for grammatical errors  Translate text to and from other languages  Use the thesaurus  Find specific text  Replace specific text  Create AutoCorrect entries and exceptions  Insert the date and time as text or as a field  Insert special characters 2

red wavy A red wavy line represents a mispelled word green wavy A green wavy line represents a grammar mistake

4 Spelling can be corrected manually by the user or by selecting Spelling and Grammar from the Proofing Group on the Review Ribbon

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7 Ignore Once Ignore Once: Means skip this this time, but stop at the next occurrence to check spelling. Ignore All ALL occurrences Ignore All: Do not stop to check ALL occurrences of the word. Add to Dictionary Add to Dictionary: This is a word that is spelled correctly, but is not recognized by the Word dictionary. Use this option to add so in the future it will recognize it.

8 Change Change: Change this spelling of the word to the suggested spelling. Change All Change All: Change all occurrences of the word to the suggested spelling. AutoCorrect AutoCorrect: Let the software automatically correct the spelling.

9 Options Command

10 This can also be accessed from the Back Stage View Auto Correct Option

11 Replace Type in the Replace box what you want to replace. It can be an abbreviation of something you type frequently. WITH In the WITH box type what the auto correct should replace it with.

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13 To accept the item, click the item and the item is corrected.

14 Right click the misspelled word. Choosing the proper spelling from the list will fix the word only once. AutoCorrect option Instead, right click and select the AutoCorrect option, then select the correct spelling from the AutoCorrect list. This will add the word to your AutoCorrect and will fix the current and future misspellings of this word. Right click the misspelled word. Choosing the proper spelling from the list will fix the word only once. AutoCorrect option Instead, right click and select the AutoCorrect option, then select the correct spelling from the AutoCorrect list. This will add the word to your AutoCorrect and will fix the current and future misspellings of this word.

15 Hot Keys Ctrl Z - Undo Source: Amazon.com Word 2010 for Dummies p. 84.

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17 Me encanta Aplicaciones Informáticas!

18 Review Ribbon Language Group

19 Click on the Mini Translator icon to turn it on and off. If you point to a word, the translation will appear in a small window. PLAY It also includes a PLAY button so the user can hear an audio version of the word or phrase.

20 MINI TRANSLATOR The first time the MINI TRANSLATOR is selected the user must select the language for the word or phrase to be translated into. Source: ce_global_experience/archive/2 009/07/31/using-the-new-mini- translator-in-office-2010.aspx