Institute Repositories and Digital Preservation : Assessing Current Practices at Research Library Rathachai Chawuthai Information Management CSIM / AIT Review

Institutional Repositories and Digital Preservation: Assessing Current Practices at Research Libraries Yuan Li Syracuse University Meghan Banach University of Massachusetts Amherst

Introduction Questions Literature Review Answers Conclusion

Paper is durable format Store under proper condition Printed Age

Problem – Information is fragile Technological obsolescence Deterioration of medial Digital Age

Capacities v.s. Age 1000 Years 15 Years

CommunityPreservation Manage & disseminate Digital Material created by institution and its community members Long-term Part of IR Mission

Is preservation part of the mission and goal of IRs? What preservation policies exists for IRs? What preservation strategies are IRs currently implementing? Are the necessary rights and agreements in place to preserve the content of IRs? Are all of the materials in IRs of sufficient quality and importance to warrant long-term preservation (Content policies)? Do IRs currently have the necessary sustainability in terms of funding and staffing to carry out long- term preservation of their contents?

OAIS IngestStorageRetrievalPreservation

Review – Be archive with in IRs – Manage digital content – Produce copies being digital

Preservation system requires – Natural and juridical people – Institutions – Applications – Infrastructure – Procedure

Issues of Preservation – Little control over ingestion process – Less-optimal formats – Poor metadata – Insufficient intellectual property rights clearance – Difficult or costly to preserve

NO YES Is preservation part of IRs?

Duration – Short | Medium | Long Recommended file formats – Text formats : pdf, txt, rtf, xml, odb, ods, odp – Image file formats : tiff, jp2, jpg – Audio formats : aif, aiff, wav – Video formats: avi, mj2, mjp2 Preservation Policies

Preservation Strategies Backup System Security Storage System Checksum

Preservation Strategies By IR system By external system Preservation metadata

Metadata varies based on the sophistication of the collection Working on standard and best practices address all type of metadata Preservation Strategies

Rights and Agreements Digital content may be changed if technology change Does this impact copyright? Players – Content contributor – Copyright holder

Rights and Agreements What is Agreement? – Click through – Written – Policies – MOUs – Verbal Most Agreement Contributor needs permission to submit work that is own by another party Most Agreement Contributor needs permission to submit work that is own by another party

Content Policies CollectManageDisseminate

Problem – Format obsolescence – Poor quality – Unreadable – Insufficient metadata To manage To preserve Content Policies

It should – Track user activities e.g. submit work – Peer review before deposit in IRs (To ensure quality) Journal article Conference proceeding Content Policies

Sustainability Period Time Technology Change Infinity Short-term Medium-term Long-term

To realize to implement Digital Archive in Institutional Repository To Make Agreements and secure permissions for preserving IR contents To have guidance of digital format preservation to content contributors To plan for Long-term digital preservation To solve issue of lack of preservation funding