a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® PowerPoint 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Select slides, rearrange slides, add sections, and delete slides 1 Use the Clipboard 2 Check spelling and word usage 3 Insert headers and footers 4 Apply a consistent background and theme colors 5 Add movement effects 6 2

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To select contiguous slides:  Click the first slide.  Press while you click the last slide in the selection. To select noncontiguous slides:  Click the first slide.  Press while you click each slide you want to add to the selection, one at a time. 4 1 Exercise 3-1 Figures 3-1 and 3-2

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  In Slide Sorter view, select a slide thumbnail.  Click the slide and drag it to a new position. – Notice the drag-and- drop pointer as you drag.  Release the mouse button and the slide is in its new position. 5 1 Exercise 3-2 Figure 3-3 Drag-and-drop pointer Slide Sorter view button Selected slide

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Home tab, in the Slides group, click the Section button, and choose Add Section.  Repeat to choose the Rename Section button and key a name. 6 1 Exercise 3-3 Figure 3-4 Section button Untitled section

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  To delete slides, select them on the Slides tab and use one of these methods: – Press on your keyboard – Click the Delete button on the Home tab, in the Slides group. 7 1 Exercise 3-4

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Cut. The selected text or object is removed and stored on the Clipboard.  Copy. The selected text or object remains in its original place, and a copy is placed on the Clipboard.  Paste. A copy of the item is placed at the location of the insertion point, and the item remains on the Clipboard.  Duplicate. A copy of the item is made on the same slide, and a copy is placed on the Clipboard 9 2

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  The Clipboard holds up to 24 items at a time.  Clipboard items are viewed and managed by using the Clipboard task pane.  does not save items to the Clipboard. 10 2

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Keyboard short-cuts:  + Copy  + Cut  + Paste  + Duplicate 11 2

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  On the Slides tab, select the slide you need to move. – From the Home tab, in the Clipboard group, click the Cut button. – This removes the slide and stores it on the Clipboard.  On the Slides tab, select the slide you want to precede the new slide. – Click the Paste button. – The cut slide is inserted after the selected slide Exercise 3-5 Figure 3-5 Number of items in the Clipboard Slide that has been cut

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select text then press + to cut the text from the slide.  Move to a new position and then click the item you want from the Clipboard to insert that text Exercise 3-6 Figure 3-6

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A Paste Options button appears below the text each time you paste.  Click the Paste Options button and choose your preferred option Exercise 3-6 Figure 3-7 Paste Options button

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click the Clipboard Options button.  At the top of the Clipboard pane, click the Clear All button to remove all of the Clipboard items Exercise 3-7 Figure 3-8 Clear All button Clipboard Options button

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  The Undo button reverses your last action. – 20 actions  Once the Undo button is used, the Redo button appears. – reapplies editing commands in the order you undid them.  Keyboard short-cuts: – + Undo – + Redo 16 2 Exercise 3-8

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  With text selected, from the Home tab, in the Clipboard group, click the Format Painter button.  Click within a word on the same slide to change the formatting to match what you are painting from.  Double-click the Format Painter button to keep it active.  Click the Format Painter button again or press to restore the standard pointer Exercise 3-9

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Checks spelling by comparing words to an internal dictionary file.  Right-click a word with a red wavy underline and choose the correct spelling.  Spelling is an excellent proofreading tool, but careful proofreading and editing are still required Exercise 3-10 Figure 3-9

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Searches through reference materials such as dictionaries, encyclopedias, and translation services.  From the Review tab, in the Proofing group, click the Research button.  On the Research task pane in the Search for box, key your search word and press. Look in the definition area for the word with the appropriate context Exercise 3-11 Figure 3-10

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Used to find words with similar meanings  Click on the word you need to look up.  From the Review tab, in the Proofing group, click the Thesaurus button.  On the Research task pane the results will automatically be displayed Exercise 3-12 Figure 3-11

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To use Find:  From the Home tab, in the Editing group, click the Find button to open the Find dialog box.  In the Find what text box, key your search word and click the Find Next button to locate the text Exercise 3-13 Figure 3-12

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To use Replace:  From the Home tab, in the Editing group, click the Replace button to open the Replace dialog box.  In the Find what text box, key your search word.  In the Replace with text box, key the word you prefer to use.  Click the Find Next button to find the first occurrence of the word. Click the Replace button Exercise 3-13 Figure 3-13

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved  Date and time. Current date and time updated automatically or keyed as a fixed date.  Header. Descriptive text printed at the top of the page on note and handout pages only.  Page number. Number placed in the lower right corner of notes and handout pages.  Slide number. Number placed on slides, usually in the lower right corner.  Footer. Descriptive text printed at the bottom of slides, notes pages, and handout pages.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the Slide tab in the Header and Footer dialog box to add information to the footer of all slides by clicking Apply to All. – For the current slide only, click Apply Exercise 3-14 Figure 3-14 Preview box

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the Notes and Handouts tab in the Header and Footer dialog box to insert both header and footer information on notes pages and handouts that are usually printed Exercise 3-15 Figure 3-15

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Themes group, click the More button to display themes.  Point to one of the themes to preview it.  Click to apply Exercise 3-16 Figure 3-16

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Themes group, click the Colors button to see choices for theme colors arranged in alphabetical order name.  Point to theme colors to preview them.  Click theme colors to apply them to your presentation Exercise 3-17 Figure 3-17

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Themes group, click the Fonts button to see theme fonts. – Some themes use one font while others use two.  Click theme fonts to apply them to your presentation Exercise 3-18 Figure 3-18

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Themes group, click the Effects button to see several choices for theme effects.  Click a theme effect to apply it to your presentation Exercise 3-19 Figure 3-19

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Design tab, in the Themes group, click the Fonts button.  Click Create New Theme Fonts at the bottom of the Font Theme drop-down list.  Choose both a Heading font and a Body font.  In the Name box, key a name for this theme.  Click Save Exercise 3-20 Figure 3-20 New theme font name

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Transitions tab, in the Transition to This Slide group, click the More button to display transitions.  Point to transitions to preview them.  Click a transition to apply it Exercise 3-21 Figure 3-21

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Transitions tab, in the Timing group, click the down arrow in the Duration box. – Key the number of seconds you need. This applies only to the selected slide. – Click the Apply to All button if the same transition speed should apply to all slides in the presentation.  Click the drop-down arrow in the Sounds list box, and choose a sound. – Still working in the Timing group, for Advance slide select On mouse click Exercise 3-22

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Write concise textBe sure the sequence of content is logical Use accurate spelling and appropriate wording Customize a theme for a unique design These strategies used in Lesson 3 are essential for easy-to-read text that an audience can readily comprehend. Themes provide background consistency and help to create a unified and cohesive presentation. Lesson 3 Presentation 38