Spring Conference 2014 Data Based Decision Making Presented by: Randy H. Phillips, Deputy Director Martin County Parks and Recreation.

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Presentation transcript:

Spring Conference 2014 Data Based Decision Making Presented by: Randy H. Phillips, Deputy Director Martin County Parks and Recreation

SCHEDULING  Identify total workload.  Monitor work functions.  Avoid over-committing personnel.  Justify full-time or seasonal personnel needs.  Improve staff deployment.  Provide detailed accounting of overtime.  Preview future weekly or monthly schedules.

DECISION-MAKING  Focus attention on particular areas.  Establish priority lists.  Provide information about complaints/lawsuits.  Develop frequency/quality standards.  Estimate impact of additional land/facilities.  Justify budget adjustments.  Compare maintenance activities year to year.

 No system has universal applicability.  System must reflect local needs, conditions, resources, priorities, circumstances, objectives and capabilities.  Process can be universally applied.

BUDGET PRESENTATION FLORIDA CONSORTIUM BENCHMARKS Reporting from the Florida Benchmarking Consortium compared Martin County Parks & Recreation against 24 agencies with like populations and ranked as listed below:  2 nd highest of percent of operational budget supported by user fees  4 th lowest of maintenance cost per acre  4 th lowest operating expenditures per capita  2 nd lowest number of FTE’s for Park Maintenance  2 nd lowest number of FTE’s for Recreation  2 nd lowest number of FTE’s per maintained acre for Park Maintenance

 Identify and Evaluate Current Conditions  Build on Pros; Mitigate Cons  Create Efficiencies  Create Incentives for staff  Reduce Complacency  Make an Immediate Impact

Area 1A Labor $64,342 Man Hours 6,795

 Plan takes hours from Admin and uses new positions to give more time for supervision  PSSIV’s working more directly with staff they supervise  Superintendent duties more evenly distributed

 Like facilities and tasks consolidated under one superintendent  Adjusting schedules seasonally provides patrons with more consistent experience  3 superintendents and crews report to Ops Compound

 Improved communication  Provides flexibility for special events and unexpected issues  Provides positive impacts countywide  Promotes collaboration throughout the Work Unit  More efficient use of resources  Transition from reactive to proactive

Q & A