Leave Tracking System School Payroll Secretary Guide

Overview  The Leave Tracking System will allow you to See full list of UFT employees on leave from your school View responses regarding their intention to return Track receipt of necessary forms Submit a Response For an Employee Generate s Generate reports

Accessing LTS Login to the system at SI/ SI/  You must use one of the following formats to login User Id: central\Outlook userid or Outlook user Password: Your Outlook password

List of Employees On Leave  To generate a list of all UFT employees on leave from your school Select Search Employees Select Search  You can set filters to generate lists by leave type, missing forms, etc…

Set filters and click search

Submit a Response For an Employee 1. Enter Response 2. Select to send 3. Click submit

Track receipt of necessary forms  LTS will indicate what forms are necessary for each employee  When a form is received, log into the system, check the appropriate box, and click submit to record the transaction

Check off forms received and click submit

Generate s  LTS allows you to generate mass s to remind employees to submit the necessary forms/documentation From the Search Employees screen, select the employees you wish to contact Select the type of you wish to generate from the Send dropdown To all employees on the screen, select to All

Generate s

Standard Text From: Sent: Wednesday, May 16, :19 PM To: Yalamanchili Neelima Subject: NOTIFICATION THROUGH LEAVE TRACKING SYSTEM AMY MILONE On 05/10/2007, you submitted your intention to extend your 2CC leave. This extension cannot be processed until the necessary forms have been received. According to our records, the documents listed below are still outstanding. Please mail the following forms and any supporting documentation that may be required to: OP407OP407 - To DHR EDUCATIONAL PARAPROFESSIONAL LEAVE APPLICATION - To School FAMILY PARAPROFESSIONAL NON-COMPETITIVE EMPLOYEE LEAVE APPLICATION - To School School Address: 55 LAYTON AVENUE STATEN ISLAND, NY Department of Human Resources Address: HR Connect Leaves Administration Office, Room Court St Brooklyn,NY Fax number: Sincerely, New York City Department of Education EDUCATIONAL PARAPROFESSIONAL LEAVE APPLICATION FAMILY PARAPROFESSIONAL NON-COMPETITIVE EMPLOYEE LEAVE APPLICATION

Generate Reports  LTS will allow you to generate reports to see employees by form status, leave type, etc…  Select Report from the left-hand menu, set the appropriate filters, and select View Report

Generate Report

Questions or Issues  To submit questions or issues, select Customer Support from the left-hand menu  Include a detailed description of the issue  You should receive a response within 48 hours

Customer Support