Physical I&IT Infrastructure Proposal Presentation to the UTFAB Monday, February 16, 2003, 4-5 PM, 202 Weber Pat Burns, IAVPIIT, Tom Maher, Dir. of OIS, Andre Smith, Manager, CSS-OIS,

UTFAB Classroom Technolopgy Proposal2 Outline Background Classrooms – status regarding technology Peer institutions Current project Status Budget Proposed project Scope – proposed rooms Budget projection 3-yr. plan Analysis – “fit” with UTFAB funding criteria Q&A

Background

UTFAB Classroom Technolopgy Proposal4 CSU GA Classrooms Status 154 total GA (General Assignment) classrooms at CSU All have Internet access 78 have technology (50%) Insufficient number to meet a growing demand Need more mid to small-sized classrooms with computer projection systems Many have old, dim projectors and older optics resulting in a less sharp image New computer projector technology can avoid expensive lighting modifications

UTFAB Classroom Technolopgy Proposal5 Comparison to Peers – GA Classrooms with Technology CU Boulder has 160 GA classrooms – about the same number as CSU About 100 (60%) have computer projectors About 30 of these (20%) have “all the bells and whistles” AHEC in Denver has 100% of GA classrooms equipped with technology

Status of Current Project for FY 04 (this year)

UTFAB Classroom Technolopgy Proposal7 FY 04 Project Approved by UTFAB 1. Refresh technology in 17 smart classrooms where old technology exists New projectors are brighter and sharper, and function with modern laptop computers To avoid maintenance and repair problems Mixture of upgraded projectors, document cameras, podiums, control systems, etc. 2. Build 7 new smart classrooms by adding computer projection systems 3. Total – $117K

UTFAB Classroom Technolopgy Proposal8 Campus “Match” for FY 04 UTF funding:$117k 1:1 “match” (estimates): Wagar – completed$160k Music – done March 2004$ 86k Total$224k The University has more than met its obligation for matching funds

UTFAB Classroom Technolopgy Proposal9 FY 04 Technology Upgrades

UTFAB Classroom Technolopgy Proposal10 FY 04 Technology Refresh

UTFAB Classroom Technolopgy Proposal11 Implementation Status New smart classrooms in Engineering - D-104, E-104, E-106 All equipment bid, purchased and received Sound systems installed Equipment is currently being installed in podiums Work orders for electrical Estimated completion in March 2004

UTFAB Classroom Technolopgy Proposal12 Implementation Status (cont’d) New smart classrooms in Natural Resources: 301, 316, 320, & Engr. E 206 All equipment bid, purchased and received Awaiting final drawings from podium contractor for approval, at which time podium construction will begin Estimated completion by May 31, 2004

UTFAB Classroom Technolopgy Proposal13 Implementation Status (cont’d) Refresh of technology in Clark A203, A207, Library IVAC, Eddy 8, 103, Education 7, and Mil. Sci. 105 All equipment bid and purchased, most has been received (expect to receive all equipment by March 15) Projector upgrades will begin when access can be obtained Estimated completion by May 31, 2004

UTFAB Classroom Technolopgy Proposal14 FY 04 Project Budget Projection Project approved budget$117k Total spent/encumbered “to date” Non-capital equipment$ 84k Materials and supplies$ 2.5k Construction$ 3.5k Installation $ 10k Totalto date$100k

UTFAB Classroom Technolopgy Proposal15 FY 04 - Proposed Additional Doc. Cams, touch screen controls, and misc. in Library IVAC, Military Science 105, Clark A202, A203 and A204 Budget for additional technology Non-capital equipment$14,571 Materials and supplies $105 Installation $423 Total additional $15,099 Total “to date” and “additional”$115.1k

UTFAB Classroom Technolopgy Proposal16 Summary The project is on schedule and under budget Due to excellent bid prices received We request permission to add the additional technology items on the previous slide Questions?

Proposed Project for FY 05

UTFAB Classroom Technolopgy Proposal18 Classroom Prioritization Physical Development Plan (PDP) Process Departments prioritize their PDP elements and forward to their Vice President (VP) Each VP reviews department submissions, establishes their priorities and forwards to the University PDP Committee The University PDP Committee reviews VP submissions, and establishes University priorities Classroom elements are forwarded to the Classroom Review Board (CRB) for their recommendations and actions

UTFAB Classroom Technolopgy Proposal19 Classroom Prioritization (cont’d) The CRB reprioritizes, and allocates resources to projects Due to budget cuts, all CRB resources are consumed by non-IT elements Chairs, lighting, carpeting, white boards, ADA, etc. CRB recommendations integrated into the University physical I&IT prioritization process Building rewires, classrooms, and wireless Next meeting is Thursday, Feb. 19, 2004 from 3:30 to 5 PM in Clark A202 – you are invited

UTFAB Classroom Technolopgy Proposal20 Proposed New Installations - Technology Upgrades

UTFAB Classroom Technolopgy Proposal21 Proposed Smart Classrooms for Technology Refresh

UTFAB Classroom Technolopgy Proposal22 Summary of Proposal for FY rooms for new technology 5 rooms for technology refresh 720 student seats total, mostly smaller rooms to meet most pressing demand The need is still great – see page 3 of the handout that contains additional rooms for new technology

UTFAB Classroom Technolopgy Proposal23 FY 05 Cost Share Complete VTH – est. > $500,000 Continue with additional buildings, in prioritized fashion See next page

Initial Ratings for Building Rewires – Feb * Substantially completed. ** Partially completed.

3-Year Plan

UTFAB Classroom Technolopgy Proposal26 3-Year Plan or Process That the UTFAB consider funding technology in classrooms for 3 additional years, for both some new rooms and some technology refresh 21 New rooms (7 annually plus 11 in FY05) 24 rooms for technology refresh (8 annually after 5 in FY05) 120 (78%) total smart rooms by Fall 2008

UTFAB Classroom Technolopgy Proposal27 UTFAB Funding Criteria 1. Benefit as many students as possible Est. 20,000+ students will pass through these classrooms in any single semester CSUIITE eventually will benefit all students, faculty and staff Current rewire proposal mostly benefits occupants of Wagar, Music and VTH, but the network is bi-directional 2. Ability to effectively utilize the fee - judgment 3. Not funded by CFT - correct 4. Adherence to budget and accountability – quotations for classroom equipment, accounting in arrears for rewires 5. Potential for direct student use - judgment 6. Effort and thought reflected in the plan - judgment 7. Justification and clarity of the project plan - judgment

UTFAB Classroom Technolopgy Proposal28 Summary Thank you for your support. Discussion and questions are most welcome.