Project Management and Risk

Definitions Project Management: a system of procedures, practices, technologies, skills, and experience needed to manage a project: Project Management: a system of procedures, practices, technologies, skills, and experience needed to manage a project:

Acronyms: SEPM: software engineering project management SEPM: software engineering project management SPM: Software Project Manager SPM: Software Project Manager PM: Project Manager PM: Project Manager SPMP: Software Project Management Plan SPMP: Software Project Management Plan

Objectives of SEPM Delivery of a product that reliably performs specified functions developed within cost and schedule Delivery of a product that reliably performs specified functions developed within cost and schedule Real world: Real world:  May not have specification  Relative importance of cost/time/specs is ambiguous  Cost/schedule/spec changes during project  The contract under discussion may not embody all of the strategic goals of the enterprise  The contract under discussion may not embody all of the goals of the PM

5 Functions Planning: Planning: Organizing: Organizing: Staffing: Staffing: Leading: Leading: Controlling: Controlling:

Planning Specify goals and objectives for project Specify goals and objectives for project Specify strategies, policies, plans for achieving goals Specify strategies, policies, plans for achieving goals

Planning Activities Set objectives: Set objectives: Develop policies Develop policies Forecast future and anticipate events. Assess risk Forecast future and anticipate events. Assess risk Analyze alternatives Analyze alternatives Prepare budgets: Prepare budgets: Develop project plan Develop project plan

Organizing Identify project functions, activities, and tasks Identify project functions, activities, and tasks Describe organization of project team and identify dependence on external groups Describe organization of project team and identify dependence on external groups Select project management structure for monitoring, coordinating, and communicating Select project management structure for monitoring, coordinating, and communicating Create position descriptions and define responsibilities and qualifications Create position descriptions and define responsibilities and qualifications

Staffing Fill positions Fill positions Assimilate new personnel Assimilate new personnel Educate and train personnel Educate and train personnel Evaluate personnel Evaluate personnel Compensate personnel Compensate personnel

Assimilation and Education Ensure staff are familiar with project objectives and schedules Ensure staff are familiar with project objectives and schedules Education: teaches basic principles and theory (long term) Education: teaches basic principles and theory (long term) Training: teaches a specific skill to use, operate, or make something (short term) Training: teaches a specific skill to use, operate, or make something (short term) Projects require training; Organizations require education. Projects require training; Organizations require education.

Leading Provide vision and direction Provide vision and direction Create effective work environment Create effective work environment Motivate personnel Motivate personnel Supervise and coordinate personnel and activities Supervise and coordinate personnel and activities Resolve conflicts Resolve conflicts Handle changes Handle changes

Supervision and Motivation Supervision: Supervision: Motivation Motivation

Controlling Ensure the project goes according to plan Ensure the project goes according to plan  Set goals  Monitor  Measure results  Initiate corrective actions  Reward and discipline

Creating a Project Plan Task list Task list Resources Resources Network of tasks Network of tasks

Task list Precursors to the task Precursors to the task The output of the task The output of the task The resources required to complete the task The resources required to complete the task End of task (milestone) End of task (milestone)

Resources Time Time People People Equipment Equipment When are they available? When are they available? How much of each is needed? How much of each is needed?

Network of Tasks How are all the tasks related? How are all the tasks related? What is the critical path? What is the critical path? What are the milestones? What are the milestones? Activity graphs, Gannt charts. Activity graphs, Gannt charts.

IEEE Std Introduction 1. Clause 1: Overview 2. Clause 2: References 3. Clause 3: Definitions 2. Clause 4: Project Organization 3. Clause 5: Managerial Process Plans 4. Clause 6: Technical Process Plans 5. Clauses 7-9 Work Packages, Schedule, and Budget

1. Introduction Project Overview Project Overview Project Deliverables Project Deliverables Evolution of the SPMP Evolution of the SPMP Reference Materials Reference Materials Definitions and Acronyms Definitions and Acronyms

2. Project Organization Process Model Process Model Organizational Structure Organizational Structure Organizational Boundaries and Interfaces Organizational Boundaries and Interfaces Project Responsibilities Project Responsibilities

3. Managerial Process Plans Startup Plan Startup Plan Estimation Plan Estimation Plan Work Plan Work Plan Control Plan Control Plan Risk management Plan Risk management Plan Project closeout plan Project closeout plan

4. Technical Process Plans Process Model Process Model Methods, Tools, Techniques Methods, Tools, Techniques Infrastructure plan Infrastructure plan Product acceptance plan Product acceptance plan

5. Work Packages, Schedule, and Budget Work Packages Work Packages Dependencies Dependencies Resource Requirements Resource Requirements Budget and Resource Allocation Budget and Resource Allocation Schedule Schedule